Site Office Manager

Collaborative people. Progressive builders.

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!

JOB SUMMARY: The Site Office Manager is responsible for assisting with general administrative duties and oversight of office operations and project support to the project site.

SALARY RANGE: $71,448.00 - $100,006.40 annually (companywide)

BENEFITS:

• Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Untracked/unmeasured vacation.
• Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours.
• 9 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and your manager's assessment of your performance.
• A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre-tax) and Roth (post-tax) contribution options.
• We are proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It's 100% company-funded and is invested in BNBuilders' stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).

JOB RESPONSIBILITIES:

• Prepare and edit correspondence, communications, presentations, and other documents.

• Book business travel arrangements for project employees
• File and retrieve documents and reference materials.
• Support team relations by arranging team building events.
• Order food and drink for project meetings and other events.
• Order, receive, and put away office supplies and snacks.
• Decision making and management of budgets and finances as it relates to client, subcontractor and team building events, as well as costs associated with supplies and items for the site.
• Create and book meetings for the team.
• Provide overflow administrative services to all departments as needed.
• Manage project team calendars in Outlook.
• General office support, including assisting leadership and administrative support teams.
• Record, transcribe, and distribute minutes of meetings.
• Maintain onsite kitchen/caf and conference rooms to exceptional standards for clients and colleagues.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Liaise with internal staff at all levels.
• Interact with external clients and subcontractors
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.
• Assist with internal event planning.
• Other duties as assigned.
• Scan and save documents as needed.

QUALIFICATIONS:

• Minimum 1 years' experience providing support at a high level.
• Reliable and able to be at the jobsite daily
• Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite.
• Knowledge of standard administrative practices and procedures.
• Needs to demonstrate the following competencies.
• Organization and planning skills.
• Communication skills.
• Information gathering and monitoring skills.
• Problem analysis and problem-solving skills.
• Judgement and decision-making ability.
• Team-player.
• Attention to details and accuracy.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Diversity and Inclusion

At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.

Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.
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