Director of Administrative Support
Apply NowCompany: University of Minnesota
Location: Saint Paul, MN 55111
Description:
The Office of the President invites applications for a Director of Administrative Support who will provide executive-level management, support and administrative expertise to the President of the University of Minnesota. The Director of Administrative Support serves as the hub of the entire executive administrative team to ensure that the President is fully prepared and informed for all commitments in the short- and long-term and that each day is as predictable, well thought out, and organized as possible to maximize her impact and success. This person will report directly to the President's Chief of Staff, working in close collaboration with the President, senior staff, and others across the University system.
Major Responsibilities
Develop strategies and structures to ensure that the President's time is used as strategically as possible and in alignment with her strategic priorities and agenda to ensure maximum impact on the University.
Ensure that the president's time is focused on the highest priorities, being clear that there is a purpose for every calendar commitment and working with the entire team to make sure she has all of the information she needs going into each day.
Understand, appreciate and reinforce the President's expectations and preference and incorporate them into the ongoing planning and execution of managing her time as strategically as possible.
Provide oversight and supervision of 4 executive assistants in the Office of the President to ensure that the collective team strategies and practices effectively manage the day-to-day operations of the office and the calendaring support that contribute to the success of the entire team.
Ensure the timely and appropriate planning and execution of the many logistics involved in managing the President's travel arrangements and expense reimbursements, in full compliance with University policies and procedures.
Oversee the compiling of meeting agendas and briefing materials, anticipating and preparing for unexpected issues, coordinating logistics, managing operational details, taking meeting notes, and following up as appropriate, in close collaboration with the senior staff.
Oversee the careful coordination of meetings with the President's Office staff, members of the Cabinet, University partners (e.g., UMF, UMAA, Gov Relations, Board Office, Senate Office); deans; faculty, staff and student groups and organizations; and external constituencies to create and sustain strategic opportunities for Presidential engagement.
Effectively prioritize work, problem solve, exercise independent judgment, and build constructive relationships with senior staff, University leaders, staff and others.
Other duties as assigned.
The ideal candidate will:
have experience staffing a senior executive / CEO leader;
possess a superior level of timeliness, thoroughness and responsiveness;
be detail-oriented, organized, reliable, proactive, results-driven and able to work under tight deadlines;
be highly discreet with sensitive information and maintain strict confidentiality, including possessing exceptional judgment, discretion, confidentiality, and integrity;
have a proven commitment to, and track record of supporting, equity, diversity and inclusion;
possess experience handling and dealing with highly confidential information;
have a positive disposition with strong interpersonal skills, team mentality, emotional maturity, and ability to be professional, diplomatic and clear;
possess executive presence and be able to represent the President well with Regents, senior leaders and others across the institution as well as external partners and constituents;
be skilled in adapting well in the face of ambiguity or change; and
have an understanding and knowledge of the University's mission and its organizational structure.
Position and Compensation
This is a 100%, 12-month annually renewable appointment in the academic administrative personnel series (job code 9341M1, Administrative Manager 1).
Salary is commensurate with qualifications and experience. Anticipated salary range of $110,000 - $140,000.
Qualifications
Essential Qualifications
BA/BS plus at least six (6) years of professional administrative experience
Experience providing executive support to a senior leader
Exceptional interpersonal, oral and written communication skills
Proven track record of supporting, equity, diversity and inclusion
Able to balance competing demands, priorities, and needs of multiple stakeholders
Preferred Qualifications
Master's degree
Previous experience leading a team or managing a complex project
Familiarity with the University's mission, its organizational structure, and the President's work plan and strategic priorities
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Please visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail [redacted] or call ([redacted].
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
Major Responsibilities
Develop strategies and structures to ensure that the President's time is used as strategically as possible and in alignment with her strategic priorities and agenda to ensure maximum impact on the University.
Ensure that the president's time is focused on the highest priorities, being clear that there is a purpose for every calendar commitment and working with the entire team to make sure she has all of the information she needs going into each day.
Understand, appreciate and reinforce the President's expectations and preference and incorporate them into the ongoing planning and execution of managing her time as strategically as possible.
Provide oversight and supervision of 4 executive assistants in the Office of the President to ensure that the collective team strategies and practices effectively manage the day-to-day operations of the office and the calendaring support that contribute to the success of the entire team.
Ensure the timely and appropriate planning and execution of the many logistics involved in managing the President's travel arrangements and expense reimbursements, in full compliance with University policies and procedures.
Oversee the compiling of meeting agendas and briefing materials, anticipating and preparing for unexpected issues, coordinating logistics, managing operational details, taking meeting notes, and following up as appropriate, in close collaboration with the senior staff.
Oversee the careful coordination of meetings with the President's Office staff, members of the Cabinet, University partners (e.g., UMF, UMAA, Gov Relations, Board Office, Senate Office); deans; faculty, staff and student groups and organizations; and external constituencies to create and sustain strategic opportunities for Presidential engagement.
Effectively prioritize work, problem solve, exercise independent judgment, and build constructive relationships with senior staff, University leaders, staff and others.
Other duties as assigned.
The ideal candidate will:
have experience staffing a senior executive / CEO leader;
possess a superior level of timeliness, thoroughness and responsiveness;
be detail-oriented, organized, reliable, proactive, results-driven and able to work under tight deadlines;
be highly discreet with sensitive information and maintain strict confidentiality, including possessing exceptional judgment, discretion, confidentiality, and integrity;
have a proven commitment to, and track record of supporting, equity, diversity and inclusion;
possess experience handling and dealing with highly confidential information;
have a positive disposition with strong interpersonal skills, team mentality, emotional maturity, and ability to be professional, diplomatic and clear;
possess executive presence and be able to represent the President well with Regents, senior leaders and others across the institution as well as external partners and constituents;
be skilled in adapting well in the face of ambiguity or change; and
have an understanding and knowledge of the University's mission and its organizational structure.
Position and Compensation
This is a 100%, 12-month annually renewable appointment in the academic administrative personnel series (job code 9341M1, Administrative Manager 1).
Salary is commensurate with qualifications and experience. Anticipated salary range of $110,000 - $140,000.
Qualifications
Essential Qualifications
BA/BS plus at least six (6) years of professional administrative experience
Experience providing executive support to a senior leader
Exceptional interpersonal, oral and written communication skills
Proven track record of supporting, equity, diversity and inclusion
Able to balance competing demands, priorities, and needs of multiple stakeholders
Preferred Qualifications
Master's degree
Previous experience leading a team or managing a complex project
Familiarity with the University's mission, its organizational structure, and the President's work plan and strategic priorities
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro area
Please visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail [redacted] or call ([redacted].
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).