Analyst I
Apply NowCompany: Urban League of Portland
Location: Portland, OR 97229
Description:
Analyst I
City of Portland
Salary: $96,605.00 - $118,768.00 Annually
Job Type: Regular
Job Number: 2024-00823
Location: 1221 SW 4th Ave, OR
Bureau: Office of the City Auditor
Closing: 8/12/2024 11:59 PM Pacific
The Position
THE POSITION:
The City Auditor's Office is seeking a detail-oriented, highly organized professional who can work independently to monitor, review, and ensure legal requirements and standards are met across Citywide contracts.
This position reports directly to the Business Operations Manager. The Analyst I provides guidance to City staff regarding procurement and contracting rules and procedures, and reviews and maintains accurate and complete contract data in SAP and TRIM. Additionally, this position reviews ordinances related to contracts, amendments, and other items submitted for the council agenda to minimize ordinance and exhibit issues such as errors on parties, amounts, and signatories.
Responsibilities of the Analyst I include:
Successful candidates will have:
VIRTUAL ZOOM MEET & GREET OPPORTUNITY
Come meet the hiring manager and current staff member in the position now! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. If you prefer to join the Zoom call anonymously, you can turn your camera off and change your name to "anonymous." A recording of this call will be posted to the recruitment while the position remains open.
Join by Zoom: https://us06web.zoom.us/j/82463931258?pwd=RlpiH8aeIqleIZsVyOwac0jtMpsxSF.1
Passcode: VT#g8^drt
Tuesday, August 6th from 12-1pm
INTERVIEW ACCOMMODATIONS:
All candidates in consideration for any role can request accommodations throughout the application and scheduling process. If selected for an interview, you will be presented with the option to request a reasonable accommodation. A reasonable accommodation includes any adjustment or change to the application or hiring process, the way the job is done or to the work environment that allows a person with a disability to perform the essential functions of that job and enjoy equal employment opportunities.
Examples of reasonable accommodations during the interview process include (but are not limited to):
To Qualify
TO QUALIFY FOR THIS POSITION:
Candidates must have at a minimum any combination of education and experience equivalent to the following:
Submit one document only:
A resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
Responses to Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. Your application will be deemed incomplete and ineligible to move forward if these questions are left unanswered.
Question 1: Tell us about your ability to learn and/or utilize complex technology systems. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
Question 2: Tell us about your ability to review details and reconcile errors. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
Question 3: Tell us about your ability to work independently, exercise judgment, and problem solve. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
Question 4: Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
The Recruitment Process
The Recruitment Process
Applicants must submit their resume and respond to the supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your resume should not exceed a total of two pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: 7/29/24 - 8/12/24
Applications reviewed: week of 8/12/24
First interviews: week of 8/26/24
Second interviews: week of 9/2/24
Job offer: Week of 9/9/24
Additional Information
Additional Information
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate's resume/ application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor's Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor's Office, City Charter, and Code.
Represented Status: This position is represented by AFSCME 189.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor's Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.
Veteran's preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at [email protected] .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at [email protected] .
For more information about the Auditor's Office: https://www.portlandoregon.gov/auditor/
jeid-1656463e3601614cbdf4901653a30dd1
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
City of Portland
Salary: $96,605.00 - $118,768.00 Annually
Job Type: Regular
Job Number: 2024-00823
Location: 1221 SW 4th Ave, OR
Bureau: Office of the City Auditor
Closing: 8/12/2024 11:59 PM Pacific
The Position
THE POSITION:
The City Auditor's Office is seeking a detail-oriented, highly organized professional who can work independently to monitor, review, and ensure legal requirements and standards are met across Citywide contracts.
This position reports directly to the Business Operations Manager. The Analyst I provides guidance to City staff regarding procurement and contracting rules and procedures, and reviews and maintains accurate and complete contract data in SAP and TRIM. Additionally, this position reviews ordinances related to contracts, amendments, and other items submitted for the council agenda to minimize ordinance and exhibit issues such as errors on parties, amounts, and signatories.
Responsibilities of the Analyst I include:
- Support the mission, objectives, and service expectations of the Auditor's Office;
- Monitor and review City contract documents routed through SAP for completeness and ensure legal requirements and standards are met;
- Ensure data in SAP conforms to contract terms;
- Develop and update SAP and TRIM contract procedures;
- Administer a process to archive contract documents in TRIM;
- Review ordinances and exhibits related to contracts, intergovernmental agreements, and other items submitted for the council agenda to ensure appropriate approvals are included and ordinance and exhibits are set up correctly;
- Archive contract insurance certificates;
- Review and release purchase requisitions;
- Other duties as assigned.
Successful candidates will have:
- knowledge and/or the ability to learn technology systems that include SAP, Adobe Acrobat Pro and TRIM;
- knowledge and/or the ability to learn procurement code and compliance guidelines in the City charter that pertains to procurement and contracts;
- the ability to communicate clearly both orally and in writing;
- the ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
- the ability to maintain accurate files and records.
VIRTUAL ZOOM MEET & GREET OPPORTUNITY
Come meet the hiring manager and current staff member in the position now! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. If you prefer to join the Zoom call anonymously, you can turn your camera off and change your name to "anonymous." A recording of this call will be posted to the recruitment while the position remains open.
Join by Zoom: https://us06web.zoom.us/j/82463931258?pwd=RlpiH8aeIqleIZsVyOwac0jtMpsxSF.1
Passcode: VT#g8^drt
Tuesday, August 6th from 12-1pm
INTERVIEW ACCOMMODATIONS:
All candidates in consideration for any role can request accommodations throughout the application and scheduling process. If selected for an interview, you will be presented with the option to request a reasonable accommodation. A reasonable accommodation includes any adjustment or change to the application or hiring process, the way the job is done or to the work environment that allows a person with a disability to perform the essential functions of that job and enjoy equal employment opportunities.
Examples of reasonable accommodations during the interview process include (but are not limited to):
- Breaks during the interview
- Sign language interpreter
- Closed captioning turned on during virtual interviews
- If feasible, the option of an in person vs virtual interview
- Interview questions printed out for the interview, or posted on screen if virtual
To Qualify
TO QUALIFY FOR THIS POSITION:
Candidates must have at a minimum any combination of education and experience equivalent to the following:
- Course work from an accredited college or university in quantitative methods, management, finance, accounting, business administration, public administration, or a related field;
- One (1) year of professional and responsible analytical or related work experience.
Submit one document only:
A resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
Responses to Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. Your application will be deemed incomplete and ineligible to move forward if these questions are left unanswered.
Question 1: Tell us about your ability to learn and/or utilize complex technology systems. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
Question 2: Tell us about your ability to review details and reconcile errors. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
Question 3: Tell us about your ability to work independently, exercise judgment, and problem solve. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
Question 4: Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
The Recruitment Process
The Recruitment Process
Applicants must submit their resume and respond to the supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your resume should not exceed a total of two pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: 7/29/24 - 8/12/24
Applications reviewed: week of 8/12/24
First interviews: week of 8/26/24
Second interviews: week of 9/2/24
Job offer: Week of 9/9/24
Additional Information
Additional Information
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate's resume/ application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor's Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor's Office, City Charter, and Code.
Represented Status: This position is represented by AFSCME 189.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor's Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.
Veteran's preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at [email protected] .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at [email protected] .
For more information about the Auditor's Office: https://www.portlandoregon.gov/auditor/
jeid-1656463e3601614cbdf4901653a30dd1
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency