004263 ADMIN OFCR 2 CX
Apply NowCompany: University of California
Location: Mission Viejo, CA 92691
Description:
Job Summary
Involves performing the administrative services or full general operations of an academic or non-academic organization(s). Administrative services include activities in human resources and department operations, and may also include IT, facilities, real estate, or student services. Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.
This position will report to the department HR Liaison but will have independent interaction with all faculty, postdocs, and staff of an approximate 180+ person department/ORU (Organized Research Unit). This position will be the primary Institute for Neurodegenerative Diseases (IND) HR/Ops team member responsible for all HR-related interactions and transactions associated with the IND Animal Facility/Vivarium, which functions with a budget, leadership hierarchy, and staffing needs unique from other subsections of IND. In collaboration with UCSF HR Shared Services, this position will perform and coordinate a myriad of HR-related responsibilities, mostly involving the IND Animal Facility including: visa applications and renewals, recruiting agency coordination, candidate interviewing and coordination, developing job descriptions, managing appointment milestones, handling appointment transactions, ensuring COVID policy compliance, verifying the accuracy of offer letters and formatting on department letterhead prior to being finalized by HR Generalist, providing salary range information to managers to help with new hire salary analysis, liaising with Payroll to troubleshoot timesheet discrepancies, and training employees on HBS Timekeeping. The individual will also advise Animal Facility supervisors and hiring managers in these areas. This position will analyze and prioritize incoming HR-related inquiries and requests from candidates, staff, students, and faculty, especially for the dept-dedicated Animal Facility. S/he will use sound judgement in determining appropriate action and seek advice from the HR Liaison as needed. The individual will perform departmental HR procedures following university and department policy, using UCSF systems including: People Connect, HBS/payroll, BearBuy, MyExpense, Connexxus, APRecruit/BrassRing, UCPath, Advance, ITFS and UCSF Facilities. The individual must interact effectively with candidates, faculty, staff, visitors and other campus and community representatives, while remaining composed, proactive, resourceful, professional and efficient. S/he must be well organized, flexible, responsive and productive for a large and diverse group. This position will assist the HR Liaison in training future and temp administrative assistants. The individual will cover for the HR Liaison when s/he is away from the office. Must recognize, handle and protect confidential HR-related information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.05 - $53.50 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Required Qualifications
Preferred Qualifications
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Department Description
The Institute for Neurodegenerative Diseases (IND) at UCSF is pursuing a cutting-edge blend of basic science and clinical medicine to provide outstanding care to those suffering from neurodegenerative diseases. Founded in 1999, the IND is committed to creating therapeutics that will halt diseases such as Alzheimer's, Parkinson's, Creutzfeldt-Jakob disease and dementia resulting from traumatic brain injuries. The IND is poised to make serious contributions to this struggle at the frontier of neuroscience and medicine. The mission of the Institute for Neurodegenerative Diseases is to discover causes and develop cures for these illnesses with an innovative program of basic research and clinical medicine. The IND is directed by Nobel Laureate Stanley B. Prusiner, MD.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Involves performing the administrative services or full general operations of an academic or non-academic organization(s). Administrative services include activities in human resources and department operations, and may also include IT, facilities, real estate, or student services. Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.
This position will report to the department HR Liaison but will have independent interaction with all faculty, postdocs, and staff of an approximate 180+ person department/ORU (Organized Research Unit). This position will be the primary Institute for Neurodegenerative Diseases (IND) HR/Ops team member responsible for all HR-related interactions and transactions associated with the IND Animal Facility/Vivarium, which functions with a budget, leadership hierarchy, and staffing needs unique from other subsections of IND. In collaboration with UCSF HR Shared Services, this position will perform and coordinate a myriad of HR-related responsibilities, mostly involving the IND Animal Facility including: visa applications and renewals, recruiting agency coordination, candidate interviewing and coordination, developing job descriptions, managing appointment milestones, handling appointment transactions, ensuring COVID policy compliance, verifying the accuracy of offer letters and formatting on department letterhead prior to being finalized by HR Generalist, providing salary range information to managers to help with new hire salary analysis, liaising with Payroll to troubleshoot timesheet discrepancies, and training employees on HBS Timekeeping. The individual will also advise Animal Facility supervisors and hiring managers in these areas. This position will analyze and prioritize incoming HR-related inquiries and requests from candidates, staff, students, and faculty, especially for the dept-dedicated Animal Facility. S/he will use sound judgement in determining appropriate action and seek advice from the HR Liaison as needed. The individual will perform departmental HR procedures following university and department policy, using UCSF systems including: People Connect, HBS/payroll, BearBuy, MyExpense, Connexxus, APRecruit/BrassRing, UCPath, Advance, ITFS and UCSF Facilities. The individual must interact effectively with candidates, faculty, staff, visitors and other campus and community representatives, while remaining composed, proactive, resourceful, professional and efficient. S/he must be well organized, flexible, responsive and productive for a large and diverse group. This position will assist the HR Liaison in training future and temp administrative assistants. The individual will cover for the HR Liaison when s/he is away from the office. Must recognize, handle and protect confidential HR-related information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.05 - $53.50 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Required Qualifications
- Bachelor's degree in related area and/or equivalent experience/training.
- One (1) or more year(s) of related work experience.
- Demonstrated experience working with professional temporary placement agency(s) in an HR-related capacity (i.e., managing recruitments and temp placements).
- Demonstrated experience with Notion software or related system.
- Demonstrated organizational skills while multi-tasking under demanding timeframes and changing priorities.
- Record of accurate transaction experience and assigned task follow-through/timely completion.
- Demonstrated ability to communicate clearly both verbally and in writing.
- Demonstrated ability to use discretion and maintain worker information confidentiality.
- Demonstrated skills in general computer application programs, including Microsoft Excel, Microsoft Office, and Adobe Acrobat.
Preferred Qualifications
- Two (2) years' experience related to posted job responsibilities.
- Advanced academic degree.
- Research-animal facility/vivarium HR-related experience, including demonstrated knowledge of animal technician roles and responsibilities.
- UC HR-related work experience.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Ability to use sound judgment in responding to worker issues and concerns.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Department Description
The Institute for Neurodegenerative Diseases (IND) at UCSF is pursuing a cutting-edge blend of basic science and clinical medicine to provide outstanding care to those suffering from neurodegenerative diseases. Founded in 1999, the IND is committed to creating therapeutics that will halt diseases such as Alzheimer's, Parkinson's, Creutzfeldt-Jakob disease and dementia resulting from traumatic brain injuries. The IND is poised to make serious contributions to this struggle at the frontier of neuroscience and medicine. The mission of the Institute for Neurodegenerative Diseases is to discover causes and develop cures for these illnesses with an innovative program of basic research and clinical medicine. The IND is directed by Nobel Laureate Stanley B. Prusiner, MD.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.