Contract Compliance Specialist (Analyst I - CPPW)

Contract Compliance Specialist (Analyst I - CPPW)
City of Portland

Salary: $83,220.80 - $118,768.00 Annually

Job Type: Regular

Job Number: 2024-00837

Location: 1120 SW 5th Ave, OR

Bureau: City Operations Service Area

Closing: 8/26/2024 11:59 PM Pacific

The Position

Job Appointment: Full time, regular

Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available after probationary period.

Work Location: Remote. In-person work may be required, with as much advanced notice provided as possible. In-person work will be conducted at The Portland Building located at 1120 SW 5th Avenue, Portland, OR. Remote work must be performed within Oregon or Washington. For more information, click here .

Benefits: Please check our benefit tab for an overview of benefit for this position

Language Pay Premium Eligible:City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here .

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view the current labor agreement, please click here .

Application Material:Please click APPLY to submit your application via the City of Portland's online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary Procurement Services is seeking candidates to fill a Contract Compliance Specialist (Analyst I - CPPW) position in the Compliance Services workgroup. The position administers and enforces the requirements of a wide range of Social Equity Contracting Programs and ensures provision of the City's Social Equity Contracting Strategy are adhered to by affected contractors and vendors on City contracts or contracts administered on behalf of other local agency partners. Duties and responsibilities are complex and carried out independently within a framework of established policies and procedures. The incumbent in this position will work within the scope of City compliance policies as well as those of the client agencies.

For more information about the City's Social Equity Contracting Programs, please visit: https://www.portland.gov/business-opportunities/equity-contracting

Duties of the Contract Compliance Specialist may include, but are not limited to:

• Monitoring compliance of contractors in achieving requirements set forth under the City's Social Equity Contracting Strategy, as well as providing assistance and remedies toward meeting contractual requirements.
• Maintaining consistent, thorough, and up to date records in the City's contract compliance reporting systems, while assuring that contractor-provided information is timely and accurate.
• Preparing data and statistics from the contract compliance reporting systems to analyze and evaluate contractor compliance with equity program requirements.
• Providing guidance to contractors, internal City project management, external agency partners and workers on publicly funded projects regarding social equity rules, regulations, and statutes.
• Conducting on and off-site investigations and interviews for evaluation of contractor compliance with Social Equity Contracting Programs, ensuring compliance with certified subcontractor and apprentice utilization, and complaints resolution.
• Performing Commercially Useful Function audits to ensure certified contractors have the necessary labor, equipment, and funds to fulfill contractual obligations in performing, managing, and supervising their work and are not engaging in fraudulent practices to satisfy Social Equity Contracting goals.

Questions?
Jaclyn Snyder, Senior RecruiterBureau of Human Resources [email protected]

To Qualify
The following minimum qualifications are required for this position:

Knowledge of equal opportunity and fair contracting legislation.

Knowledge of principles, methods, materials, and practices used in the construction industry or in the provision of construction design services.

Ability to understand, interpret, and apply applicable City, State, and Federal laws, codes and regulations to conduct labor standards compliance investigations and audits.

Ability to collect, evaluate and interpret complex data and operations either in statistical or narrative form.

Ability to use general office software, including Microsoft applications and compliance software, such as B2G or LCPTracker.

Ability to communicate effectively, both verbally and in writing, including preparing clear, concise, and comprehensive reports, correspondence and other materials appropriate to the audience.

The Recruitment Process

STEP 1: Apply online between Monday, August 12, 2024 - Monday, August 26, 2024 Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of August 26, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of September 3, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): September

• Hiring bureau will review and select candidates to interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: October
Step 6: Start Date: November

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information
Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

To apply, please visit https://www.governmentjobs.com/careers/portlandor/jobs/[redacted]/contract-compliance-specialist-analyst-i-cppw

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