Division Manager, Building & Custodial
Apply NowCompany: City of Rio Rancho, NM
Location: Gainesville, GA 30503
Description:
Salary: $74,339.20 - $92,913.60 Annually
Location : City Hall (3200 Civic Center Circle NE)
Job Type: Full Time MC
Job Number: 2024-00160
Department: Public Works
Opening Date: 08/27/2024
Position Summary
The Division Manager, Buildings & Custodial Maintenance is responsible for managing the Buildings & Custodial Division, including the operations and maintenance of the City's facilities, custodial services, and the management of private contractors.
Under administrative direction of the Director of Public Works, the Division Manager of Buildings & Custodial Maintenance plans, directs, evaluates, oversees, organizes, supervises and coordinates the activities and operations of the Division, which consists of building maintenance/repair and custodial services; facilitates, develops and implements short and long-term goals and objectives for the Division; manages assigned staff and service contracts; develops annual budgets for the Division; coordinates assigned activities with other Departments and outside agencies; and provides highly responsible and complex administrative support to the Director of Public Works. The Division Manager, Buildings & Custodial Maintenance will also be responsible for project management for the design and construction of new facilities overseen by Public Works such as, but not limited to, the new fleet, building maintenance, custodial, parks & recreation, and traffic building and site. The Division Manager will also provide expert advice to other departments regarding facilities they are designing and constructing.
Education, Training, Experience, Certifications, Licenses and Registrations
Education / higher education: Bachelor's Degree
For required college degrees, applicable field(s) of study: civil engineering, architecture, business, transportation management, public administration, or related discipline.
Minimum number of years of directly related experience: Five (5) years' experience in building construction and/or building maintenance with at least two of those years in a supervisory position. In lieu of a degree, incumbent must possess nine (9) years of related experience.
Education and/or experience preferences: College coursework and/ or experience in business and, applicable computer programs, and fleet equipment; experience working in governmental administration.
Driver's License requirement: Frequent Driver -- Regular Driver's License Required Endorsements: None
Note -- For any driver, driving record must always meet City driving and insurability standards.
Required certifications, licenses or registrations: None.
Preferred certifications, licenses or registrations: None.
Knowledge, Skills and Abilities
Knowledge: Principles and practices of budget preparation and administration. Principles and practices of supervision, training and, direct and coordinate work of assigned staff. Selection, supervision, training and performance evaluation of assigned staff. Knowledge of establishing equipment costs, record keeping practices; inventory maintenance and other charges against a wide range of cost centers; Plan, organize, manage and evaluate the work of staff and/or contractors. Understand occupational hazards and standard safety procedures. Development and administration of goals, objectives, and procedures. Develop, manage and implement comprehensive facilities and custodial maintenance program. Experience with operation and service provision for a comprehensive facility and custodial maintenance program Methods and techniques of facilities maintenance including general building and custodial maintenance. Methods, practices, materials, tools and equipment common to facilities and custodial maintenance programs. Plant and facilities engineering management techniques including energy conservation. Applicable federal, state and local laws, codes and regulations including those related to construction, facilities and custodial, maintenance, and safety standards. Office procedures, methods, and equipment including computers and applicable software applications such as Word, Excel, PowerPoint, and Microsoft Project. Ensure City facilities are maintained according to established practices and procedures. Estimate and review proposed and completed project costs. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted during work. Analyze problems, identify solutions, propose actions and implement recommendations. Preparation and administration of contracts, bidding, and purchasing processes; facility leasing; HVAC Security systems; Electrical Systems. Facility maintenance: routine daily, monthly, quarterly, and annual; Safety Committee activities and initiatives, including OSHA requirements and compliance.
Skills: Must be able to successfully produce documents/spreadsheets, communicate via e- mail, or perform data entry as necessary to accomplish the essential functions of the position. Effectively utilize technology, equipment and software typically used in the office environment; Computer program skills. Prepare and manage budgets and expenditures. Prepare and write reports and other documents. Analyze intricate data and conduct complex calculations. Communicate orally and in writing with staff, City officials, vendors, and other members of the public.
Abilities: Make very high-level decisions that impact a broad range of staff and budgets. Establish new programs, coordinate them on an interdepartmental basis. Perform a broad range of supervisory responsibilities. Properly interpret applicable laws and ordinances. Maintain a safe working environment in accordance with OSHA rules and regulations. Prepare clear concise reports and correspondence, maintain accurate records.
Interaction with Groups/Agencies/Entities: Internal: Works with own staff, all City departments, financial officers, and Public Works Director. External: Works with State and other Cities with regards to equipment contracts, vendors, and city councilors; Interfaces with other city fleet and building managers.
Essential Functions
The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.
To view a summary of benefits offered by the City of Rio Rancho
01
Do you have a Bachelor's Degree in civil engineering, architecture, business, transportation management, public administration, or related discipline? If you certify you have a degree, your transcripts must be uploaded showing degree and date awarded.
02
Do you have at least five years' experience in building construction and/or building maintenance with at least two of those years in a supervisory position? In lieu of a degree, do you possess nine years of related experience?
Required Question
Location : City Hall (3200 Civic Center Circle NE)
Job Type: Full Time MC
Job Number: 2024-00160
Department: Public Works
Opening Date: 08/27/2024
Position Summary
The Division Manager, Buildings & Custodial Maintenance is responsible for managing the Buildings & Custodial Division, including the operations and maintenance of the City's facilities, custodial services, and the management of private contractors.
Under administrative direction of the Director of Public Works, the Division Manager of Buildings & Custodial Maintenance plans, directs, evaluates, oversees, organizes, supervises and coordinates the activities and operations of the Division, which consists of building maintenance/repair and custodial services; facilitates, develops and implements short and long-term goals and objectives for the Division; manages assigned staff and service contracts; develops annual budgets for the Division; coordinates assigned activities with other Departments and outside agencies; and provides highly responsible and complex administrative support to the Director of Public Works. The Division Manager, Buildings & Custodial Maintenance will also be responsible for project management for the design and construction of new facilities overseen by Public Works such as, but not limited to, the new fleet, building maintenance, custodial, parks & recreation, and traffic building and site. The Division Manager will also provide expert advice to other departments regarding facilities they are designing and constructing.
Education, Training, Experience, Certifications, Licenses and Registrations
Education / higher education: Bachelor's Degree
For required college degrees, applicable field(s) of study: civil engineering, architecture, business, transportation management, public administration, or related discipline.
Minimum number of years of directly related experience: Five (5) years' experience in building construction and/or building maintenance with at least two of those years in a supervisory position. In lieu of a degree, incumbent must possess nine (9) years of related experience.
Education and/or experience preferences: College coursework and/ or experience in business and, applicable computer programs, and fleet equipment; experience working in governmental administration.
Driver's License requirement: Frequent Driver -- Regular Driver's License Required Endorsements: None
Note -- For any driver, driving record must always meet City driving and insurability standards.
Required certifications, licenses or registrations: None.
Preferred certifications, licenses or registrations: None.
Knowledge, Skills and Abilities
Knowledge: Principles and practices of budget preparation and administration. Principles and practices of supervision, training and, direct and coordinate work of assigned staff. Selection, supervision, training and performance evaluation of assigned staff. Knowledge of establishing equipment costs, record keeping practices; inventory maintenance and other charges against a wide range of cost centers; Plan, organize, manage and evaluate the work of staff and/or contractors. Understand occupational hazards and standard safety procedures. Development and administration of goals, objectives, and procedures. Develop, manage and implement comprehensive facilities and custodial maintenance program. Experience with operation and service provision for a comprehensive facility and custodial maintenance program Methods and techniques of facilities maintenance including general building and custodial maintenance. Methods, practices, materials, tools and equipment common to facilities and custodial maintenance programs. Plant and facilities engineering management techniques including energy conservation. Applicable federal, state and local laws, codes and regulations including those related to construction, facilities and custodial, maintenance, and safety standards. Office procedures, methods, and equipment including computers and applicable software applications such as Word, Excel, PowerPoint, and Microsoft Project. Ensure City facilities are maintained according to established practices and procedures. Estimate and review proposed and completed project costs. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted during work. Analyze problems, identify solutions, propose actions and implement recommendations. Preparation and administration of contracts, bidding, and purchasing processes; facility leasing; HVAC Security systems; Electrical Systems. Facility maintenance: routine daily, monthly, quarterly, and annual; Safety Committee activities and initiatives, including OSHA requirements and compliance.
Skills: Must be able to successfully produce documents/spreadsheets, communicate via e- mail, or perform data entry as necessary to accomplish the essential functions of the position. Effectively utilize technology, equipment and software typically used in the office environment; Computer program skills. Prepare and manage budgets and expenditures. Prepare and write reports and other documents. Analyze intricate data and conduct complex calculations. Communicate orally and in writing with staff, City officials, vendors, and other members of the public.
Abilities: Make very high-level decisions that impact a broad range of staff and budgets. Establish new programs, coordinate them on an interdepartmental basis. Perform a broad range of supervisory responsibilities. Properly interpret applicable laws and ordinances. Maintain a safe working environment in accordance with OSHA rules and regulations. Prepare clear concise reports and correspondence, maintain accurate records.
Interaction with Groups/Agencies/Entities: Internal: Works with own staff, all City departments, financial officers, and Public Works Director. External: Works with State and other Cities with regards to equipment contracts, vendors, and city councilors; Interfaces with other city fleet and building managers.
Essential Functions
The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.
- Establishes goals and objectives and develops policies and procedures for the Division. Establishes guidelines and procedures for all departments regarding City facility and custodial maintenance. Develops guidelines and procedures to schedule requests for repair and improvements to city facilities; facility custodial requirements; annual and midyear budgeting guidance for facility repair and upkeep.
- Prepare and administer the Division's budget; participate in the forecast of additional funds need for staffing, equipment, materials, and supplies.
- Analyze and manage operating costs associated with existing and proposed equipment, functions, maintenance methods, and procedures to assure cost effectiveness. Write comprehensive reports on costs and status of fleet.
- Write, revise, and manage contracts for service, materials, equipment, etc.; respond to grant proposals.
- Develop and implement Division's work plan, assignment of work activities, and priorities, projects and programs; Monitor work flow; implement policies and procedures; conduct employee recruitment and performance evaluations.
- Ensure performance of safety practices and procedures. Keep informed of and implements OSHA and other laws governing operations.
- Oversee the maintenance and operation of City buildings and other facilities occupied by the City. This includes, but is not limited to, custodial support, repairs, HVAC, electrical systems, telecommunications, and general assistance in relocation of offices and materials.
- Establish and manage security systems of designated City facilities.
- Develop, schedule and manage City staff, including contract personnel to implement ongoing maintenance programs.
- Plan, direct, coordinate, and review work plans for assigned staff; assigns work activities and projects; reviews and evaluates work methods and procedures; meets with staff to identify and resolve problems.
- Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommends within departmental policy, appropriate service and staffing levels.
- Manage and participate in the development of goals, objectives, policies, and priorities for assigned programs; administers policies and procedures.
- Train, motivate, and evaluate assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies.
- Participate in the development and administration of approved annual budgets; monitors and approves expenditures; implements budget.
- Negotiate and assist with the preparation of contracts with consultants and contractors; reviews facility plans, specifications and maintenance manuals; provides technical consultation on specific division related issues.
- Maintain and supervise staff and contract services supporting City facilities such as, custodial, HVAC, alarms, plumbing, electrical, and maintenance.
- Serve as the Facilities and Custodial Maintenance Division liaison with other departments, and outside agencies; works closely with department managers to negotiate and resolve operational and sensitive or controversial issues.
- Conduct a variety of studies and investigations; recommends modifications to facilities and custodial maintenance programs, policies, and procedures as appropriate.
- Conduct quality control and safety inspections of facilities and custodial operations; ensures the adherence to safe work procedures.
- Provide project management expertise on the design and construction of City facilities within the Department, and be an asset to other departments when they are design and constructing their facilities.
- Assist in the planning of new city facilities and rehabilitation of existing facilities occupied by City personnel.
To view a summary of benefits offered by the City of Rio Rancho
01
Do you have a Bachelor's Degree in civil engineering, architecture, business, transportation management, public administration, or related discipline? If you certify you have a degree, your transcripts must be uploaded showing degree and date awarded.
- Yes
- No
02
Do you have at least five years' experience in building construction and/or building maintenance with at least two of those years in a supervisory position? In lieu of a degree, do you possess nine years of related experience?
- Yes
- No
Required Question