Extension Financial Services Director

Salary: $107,325.00 - $155,025.00 Annually

Location : Normal

Job Type: Full-Time

Job Number: 202300176

Department: Cooperative Extension

Opening Date: 01/24/2024

Description

Job Summary:
The Director of Financial Services with the Alabama Cooperative Extension System (ACES) (www.aces.edu) Urban Unit at Alabama A&M University, within ACES, the Finance Director serves as a member of the System Administrative Team, reporting directly to the Extension Director at Alabama A&M University. This position works with and supports a progressive System Program Team that oversees innovative programs that provide research-based knowledge to enhance Alabama's economy and quality of life. Extension programming is delivered straight to individuals where they live and work through Extension personnel in 67 county offices, nine (9) Urban Centers, six (6) research and extension centers, and more than 40 video conferencing sites across the state.
The Finance Director serves as a senior business and finance officer of the Alabama Cooperative Extension System housed at Alabama A&M. The budget of ACES, at Alabama A&M University, totals approximately $8 million of Federal & State funds plus grant and contract revenues.
Examples of Duties

Essential duties and responsibilities include the following:

• Oversight of accounting, reporting, budgeting, and monitoring all financial matters within the division
• Engage Associate Director, Assistant Director and Financial Analysis in budget planning, implementing annual budgets and regular budget monitoring.
• Provide leadership in the development, implementation, and continuous improvement of the business and financial services of the ACES-Urban Unit
• Supervises the maintenance of all accounting records, acknowledging and disbursing of all Extension funds.
• Serve on the senior leadership team of ACES to advise senior administrators on matters relating to fiscal management, administrative management, federal personnel management, and federal records management.
• Ensures that approved Alabama Extension and University expenditures are properly controlled within the limits of approved budgets.
• Develop and implement fiscal policies and procedures, in conjunction with senior management, to ensure that general accepted accounting principles, regulations governing contractual agreements, Federal and State regulations, Alabama A&M University guidelines and sound fiscal practices are employed.
• Provide financial support and training for off-campus employees as needed.
• Develop and maintain budget forecasting model to be used in long-term strategic planning.
• Serve as the business liaison for the division working with University and ACES employees, vendors, contractors and other third parties, as well as interact with Extension administrative personnel at other universities and USDA/NIFA personnel.
• Coordinate and facilitate administrative management of day-to-day activities and direct policy formulation and/or implement to ensure the most efficient use of human and economic resources.
• Supervise the work of direct reports in the ACES Business Office
• Perform other duties as assigned by the Extension 1890 Administrator

Typical Qualifications

Minimum Position Requirements (including years of experience, certifications, licenses, etc.):

• A Master's degree from an accredited institution in Accounting.
• Three to five (3-5) years of experience in fiscal oversight to include financial management, business operations and knowledge of accounting, administrative management, and budgeting principles/practices
• Experience working with integrated financial software (Ellucian Banner preferred).
• Experience supervising direct reports.
• Familiarity with state and federal laws, regulations, and practices
• Proficiency with MS Office (Word, Outlook, Excel, Access, SharePoint or equivalent); HR systems

Desired Qualifications:

• Experience in higher education
• Experience advising senior level administrators in the areas of finance
• Ability to manage multiple complex projects with great attention to detail
• Certified as a public accountant (CPA)

Supplemental Information

Knowledge, Skills, and Abilities:

• Effective interpersonal and written communication skills
• Presentation and facilitation skills for small and large groups
• Ability to interpret and communicate policies, programs, and procedures; managing legal compliance; strong organizational skills; evidence of self-motivation
• Demonstrate the ability to plan, schedule and work both independently and in teams within a service-oriented organization
• Ability to work with individuals at all levels and from diverse and varied backgrounds
• Ability to manage multiple complex projects, competing priorities and deadlines;
• Ability to handle sensitive and confidential documents and information

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our benefits page at

01

Do you have a master's degree from an accredited institution in Accounting?

• Yes
• No

02

Do you have three to five (3-5) years of experience in fiscal oversight to include financial management, business operations and knowledge of accounting, administrative management, and budgeting principles/practices?

• Yes
• No

03

Do you have experience working with integrated financial software (Ellucian Banner preferred)?

• Yes
• No

04

Do you have experience supervising direct reports?

• Yes
• No

05

Do you have familiarity with state and federal laws, regulations, and practices?

• Yes
• No

06

Are your proficienct with MS Office (Word, Outlook, Excel, Access, SharePoint or equivalent); HR systems?

• Yes
• No

Required Question