HUMAN RESOURCES DEPARMENT MANAGER/ADMIN
Apply NowCompany: University of Washington
Location: Seattle, WA 98115
Description:
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The College of Arts and Sciences has an outstanding opportunity for a Human Resources Department Mgr/Admin to join their team.
The College Arts and Sciences (CAS) Administrative Support Team (AST) began modestly in the fall of 2011. From its first years working with 13 small departments and centers, the team has mushroomed in size, scope, and reach.
The members of the AST team are experts in their fields. They are motivated, intrepid self-starters who also thrive in a collaborative team environment. Each team member gladly shares knowledge, insight, and camaraderie as they strive to meet the most rigorous standards of accuracy, efficiency, and customer service as required by University, state, and federal policies, processes, and laws. These goals are achieved through a regular cadence of continuous process improvement, technical training, and exchange with CAS units and stakeholders University-wide.
As the title implies, the Visa and Academic Specialist works in two of AST's six groups: the Foreign National Visa group and the Academic Services group. The Visa and Academic Specialist is responsible for ensuring that unit-specific needs are met in a timely fashion and that all actions conform to UW, state, and federal policies. Further, the Visa and Academic Specialist answers questions and provides timely, accurate, and reliable guidance on issues related to foreign national visas, faculty appointments, payroll, and personnel issues.
DUTIES AND RESPONSIBILITIES
Visa processing (45%)
Serve as subject matter expert on foreign-national visa application policies and procedures for H-1B, J-1 Scholar, J-1 VISIT/VISER, and other pertinent visa types.
Establish and maintain smooth, trusted, and supportive working partnerships with central offices.
Support College faculty hosts, administrators, and visa applicants throughout the visa process.
Coordinate with units to process visa application requests.
Help to orient new unit administrative staff in AST workflow tools, policies, and procedures.
Assist Visa Supervisor with continuous process improvement activities, including tool and process updates, workflow review and revision, and special projects.
Work with visa team to analyze and implement new or updated policies, procedures, and systems.
Academic processing (45%)
Act as an academic human resources adviser and serve as an academic personnel reference for units participating in the Academic Services pilot program.
Coordinate renewals/reappointments for all faculty titles and process recommendations in a timely manner based on a strong understanding of the UW-mandated policies regarding appointments and reappointments.
Work with the academic services team to develop best practices and monitor activities to ensure compliance and prevent adverse consequences.
Manage access to Interfolio. Act as the first level of assistance for chairs and administrators in matters related to Interfolio. Create and manage Interfolio cases as needed.
Other duties as assigned (10%)
MINIMUM REQUIREMENTS
Bachelor's degree. Equivalent experience can substitute for any degree requirements.
Two years' experience, with increasing responsibility, working within complex organizational structures in education, not-for-profit or government agencies.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Ability to communicate clearly both in writing and verbally.
DESIRED QUALIFICATIONS
Curiosity and imagination
Drive
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The College of Arts and Sciences has an outstanding opportunity for a Human Resources Department Mgr/Admin to join their team.
The College Arts and Sciences (CAS) Administrative Support Team (AST) began modestly in the fall of 2011. From its first years working with 13 small departments and centers, the team has mushroomed in size, scope, and reach.
The members of the AST team are experts in their fields. They are motivated, intrepid self-starters who also thrive in a collaborative team environment. Each team member gladly shares knowledge, insight, and camaraderie as they strive to meet the most rigorous standards of accuracy, efficiency, and customer service as required by University, state, and federal policies, processes, and laws. These goals are achieved through a regular cadence of continuous process improvement, technical training, and exchange with CAS units and stakeholders University-wide.
As the title implies, the Visa and Academic Specialist works in two of AST's six groups: the Foreign National Visa group and the Academic Services group. The Visa and Academic Specialist is responsible for ensuring that unit-specific needs are met in a timely fashion and that all actions conform to UW, state, and federal policies. Further, the Visa and Academic Specialist answers questions and provides timely, accurate, and reliable guidance on issues related to foreign national visas, faculty appointments, payroll, and personnel issues.
DUTIES AND RESPONSIBILITIES
Visa processing (45%)
Academic processing (45%)
Other duties as assigned (10%)
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.