PROGRAM MANAGER FOR GLOBAL PARTNERSHIPS & COMMUNICATIONS
Apply NowCompany: University of Washington
Location: Seattle, WA 98115
Description:
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Office of Global Affairs (OGA) is a catalyst and a hub for all things global at the UW, connecting the diverse internal and external networks of scholars, students, and community leaders engaged with international issues. OGA's major activities include:
Initiating and supporting scholarly research on global issues across campus units and departments, disseminating information about relevant faculty expertise, funding opportunities, and institutional ties abroad.
Providing a portal through which external stakeholders - including business leaders, representatives of local, regional, and national government, non-governmental organization representatives, international alumni, and ethnic and cultural affinity communities - can learn about and participate in campus activities and resources.
Serving as a central guide and resource for developing and successfully implementing study abroad programs, collaboration with international scholars, the conduct of global research, and the design and nurturing of foreign institutional partnerships.
Supporting UW community members in planning and carrying out UW's international scholarship and business in a safe, productive manner.
To facilitate these functions, OGA has five main areas of responsibility: administration of study abroad and exchanges; support for international research; oversight of UW's centers and offices abroad; management of UW international relations and protocols; and coordination of strategic initiatives in the key areas of global health, global environment, global technology, global development challenges, and global cultural change.
We have an outstanding opportunity for a Program Manager for Global Partnerships and Communications in the Office of Global Affairs (OGA). The role is an integral part of OGA's strategy team. Key functions include:
Oversee international agreements and protocols
Communications and outreach, including promotion of events and activities, website updates and management of social media channels
Administrative and communication support to UW leadership including the Vice Provost for Global Affairs, Associate Vice Provost for Global Affairs, and the Director of Global Engagement
Provide project management for international delegations as necessary
In order to effectively manage this position's duties, the program manager must keep track of numerous moving projects and relationships at once. This person must have the expertise and know-how to:
Host visiting delegations, as well as manage projects involving international groups and partners
Manage a large number of partner agreements, liaising with the Attorney General's office
Exercise high-level independent judgement and make decisions that accurately reflect the interest and intent of the Vice Provost and Associate Vice Provost
Excel as an editor, and as a writer with a clear, concise, and consistent tone
Utilize critical thinking and assessment skills to streamline workflow and increase efficiencies
Foster productive, positive relationships with colleagues at peer institutions worldwide in order to advance the UW's and OGA's mission goals
The University of Washington views international education, cultural diversity, and the development of globally competent students as central to its educational mission. This position plays an essential role in that mission by developing and managing international strategic initiatives and partnerships. A core function of this position is also to support the Vice Provost who as Senior International Officer is highly influential in all internationally-related areas of the UW's mission and at all levels of the institution.
DUTIES AND RESPONSIBILITIES
40% INTERNATIONAL PARTNERSHIP AGREEMENT MANAGEMENT
Manage the UW international partnership agreement process, including policy and system development and refinement, working with departments, colleges and schools to structure and negotiate agreements
Work with the UW Attorney General's Office to review, modify and pre-approve proposed agreements and contracts, develop and maintain templates
Maintain an inventory of all partnership agreements
Ensure compliance with UW policies and best practices and help units identify and address risks associated with various partnerships
35% COMMUNICATIONS PROJECT MANAGEMENT AND EXECUTIVE COMMUNICATION
Lead UW Global social media communications and outreach activities, including developing OGA's annual social media marketing and communications plan.
Design, implement, and manage content for UW Global's social media channels (LinkedIn, Instagram, Facebook)
Develop metrics to assess impact; evaluate and improve UW Global social media outreach
Design outreach materials for events, publicize events via listservs, manage event registrations and sending reminders and follow up messages to event attendees
Manage general updates to OGA's websites.
Support the Vice Provost for Global Affairs and the Associate Vice Provost for Global Affairs with drafting international correspondence with new or existing internal and external partners
Research and create appropriate briefing information for leadership travel
Executive Communications- Partner with OGA and Executive Office (UW President and Provost) colleagues to craft international correspondence as well as other written communications, briefings, and talking points
15% PROGRAM MANAGEMENT AND ADMINISTRATIVE SUPPORT
Research and create briefing materials; steward relationships
Serve as backup for the duties of OGA's Program Operations Specialist when they are unavailable which may include scheduling and managing communications for the Vice Provost for Global Affairs and the Associate Vice Provost for Global Affairs, office management, and management of the Global Innovation Fund.
10% Other duties as assigned
General office and administrative support as well as support for other strategy team projects and team-wide events
Lead for International Agreements
Lead for UW Global Social Media
MINIMUM REQUIREMENTS
Bachelor's degree with a minimum of 2-3 years work experience in communication, social media experience or a related field
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Experience with executive communication
Experience customizing content for various target audiences (e.g. faculty, staff, students, alumni)
Partnering with professional colleagues to plan and execute programming and events
Excellent verbal and written communication skills, attention to detail, ability to interact professionally with high-level staff and visitors in person, via email, and over the phone
Experience creating content and monitoring and responding to user engagement for social media platforms such as LinkedIn, Instagram and Facebook
DESIRED QUALIFICATIONS
Program or project management (1+ years) in a higher education setting; experience designing and implementing new initiatives
Experience with WordPress, Marketo and/or Cvent
Experience with Canva and Adobe Tools
Experience with MS Office Tools and Google Suite
Experience with Zoom for Business
International experience and/or demonstrated cultural competence
WORKING ENVIRONMENT
This position is located within the Office of Global Affairs, a small team of 20 plus staff that serve as the key point of contact for all international education initiatives at the UW. This role oversees a range of international projects and strategic initiatives, requiring enormous flexibility, and ability to work independently.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Office of Global Affairs (OGA) is a catalyst and a hub for all things global at the UW, connecting the diverse internal and external networks of scholars, students, and community leaders engaged with international issues. OGA's major activities include:
Initiating and supporting scholarly research on global issues across campus units and departments, disseminating information about relevant faculty expertise, funding opportunities, and institutional ties abroad.
Providing a portal through which external stakeholders - including business leaders, representatives of local, regional, and national government, non-governmental organization representatives, international alumni, and ethnic and cultural affinity communities - can learn about and participate in campus activities and resources.
Serving as a central guide and resource for developing and successfully implementing study abroad programs, collaboration with international scholars, the conduct of global research, and the design and nurturing of foreign institutional partnerships.
Supporting UW community members in planning and carrying out UW's international scholarship and business in a safe, productive manner.
To facilitate these functions, OGA has five main areas of responsibility: administration of study abroad and exchanges; support for international research; oversight of UW's centers and offices abroad; management of UW international relations and protocols; and coordination of strategic initiatives in the key areas of global health, global environment, global technology, global development challenges, and global cultural change.
We have an outstanding opportunity for a Program Manager for Global Partnerships and Communications in the Office of Global Affairs (OGA). The role is an integral part of OGA's strategy team. Key functions include:
Oversee international agreements and protocols
Communications and outreach, including promotion of events and activities, website updates and management of social media channels
Administrative and communication support to UW leadership including the Vice Provost for Global Affairs, Associate Vice Provost for Global Affairs, and the Director of Global Engagement
Provide project management for international delegations as necessary
In order to effectively manage this position's duties, the program manager must keep track of numerous moving projects and relationships at once. This person must have the expertise and know-how to:
Host visiting delegations, as well as manage projects involving international groups and partners
Manage a large number of partner agreements, liaising with the Attorney General's office
Exercise high-level independent judgement and make decisions that accurately reflect the interest and intent of the Vice Provost and Associate Vice Provost
Excel as an editor, and as a writer with a clear, concise, and consistent tone
Utilize critical thinking and assessment skills to streamline workflow and increase efficiencies
Foster productive, positive relationships with colleagues at peer institutions worldwide in order to advance the UW's and OGA's mission goals
The University of Washington views international education, cultural diversity, and the development of globally competent students as central to its educational mission. This position plays an essential role in that mission by developing and managing international strategic initiatives and partnerships. A core function of this position is also to support the Vice Provost who as Senior International Officer is highly influential in all internationally-related areas of the UW's mission and at all levels of the institution.
DUTIES AND RESPONSIBILITIES
40% INTERNATIONAL PARTNERSHIP AGREEMENT MANAGEMENT
Manage the UW international partnership agreement process, including policy and system development and refinement, working with departments, colleges and schools to structure and negotiate agreements
Work with the UW Attorney General's Office to review, modify and pre-approve proposed agreements and contracts, develop and maintain templates
Maintain an inventory of all partnership agreements
Ensure compliance with UW policies and best practices and help units identify and address risks associated with various partnerships
35% COMMUNICATIONS PROJECT MANAGEMENT AND EXECUTIVE COMMUNICATION
Lead UW Global social media communications and outreach activities, including developing OGA's annual social media marketing and communications plan.
Design, implement, and manage content for UW Global's social media channels (LinkedIn, Instagram, Facebook)
Develop metrics to assess impact; evaluate and improve UW Global social media outreach
Design outreach materials for events, publicize events via listservs, manage event registrations and sending reminders and follow up messages to event attendees
Manage general updates to OGA's websites.
Support the Vice Provost for Global Affairs and the Associate Vice Provost for Global Affairs with drafting international correspondence with new or existing internal and external partners
Research and create appropriate briefing information for leadership travel
Executive Communications- Partner with OGA and Executive Office (UW President and Provost) colleagues to craft international correspondence as well as other written communications, briefings, and talking points
15% PROGRAM MANAGEMENT AND ADMINISTRATIVE SUPPORT
Research and create briefing materials; steward relationships
Serve as backup for the duties of OGA's Program Operations Specialist when they are unavailable which may include scheduling and managing communications for the Vice Provost for Global Affairs and the Associate Vice Provost for Global Affairs, office management, and management of the Global Innovation Fund.
10% Other duties as assigned
General office and administrative support as well as support for other strategy team projects and team-wide events
Lead for International Agreements
Lead for UW Global Social Media
MINIMUM REQUIREMENTS
Bachelor's degree with a minimum of 2-3 years work experience in communication, social media experience or a related field
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Experience with executive communication
Experience customizing content for various target audiences (e.g. faculty, staff, students, alumni)
Partnering with professional colleagues to plan and execute programming and events
Excellent verbal and written communication skills, attention to detail, ability to interact professionally with high-level staff and visitors in person, via email, and over the phone
Experience creating content and monitoring and responding to user engagement for social media platforms such as LinkedIn, Instagram and Facebook
DESIRED QUALIFICATIONS
Program or project management (1+ years) in a higher education setting; experience designing and implementing new initiatives
Experience with WordPress, Marketo and/or Cvent
Experience with Canva and Adobe Tools
Experience with MS Office Tools and Google Suite
Experience with Zoom for Business
International experience and/or demonstrated cultural competence
WORKING ENVIRONMENT
This position is located within the Office of Global Affairs, a small team of 20 plus staff that serve as the key point of contact for all international education initiatives at the UW. This role oversees a range of international projects and strategic initiatives, requiring enormous flexibility, and ability to work independently.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.