Management & Program Analyst III S&K Mission Support

The Management and Program Analyst III shall provide management and program analysis services to the FAALC to include, but not limited to planning, scheduling, conducting, and reporting analyses of management, administrative, and logistics programs and procedures to determine resource requirements and utilization, workflow processes, and the efficiency, effectiveness, and productivity of functional operations. Supports: FAA

• Review new and revised regulations, publications, directives, and logistical plans to help ensure correct interpretation, impact identification, and compliance within the FAALC.
• Coordinate all new and revised operating procedures with affected activities and monitor their incorporation into applicable FAALC handbooks and orders.
• Plan, initiate, execute, monitor, and report on all FAALC work activities of assigned projects and other responsibilities as authorized by the Project Charter for each of the assigned project(s).
• Assists with development of project workflows, work breakdown schedules, milestones, budgets, resource requirements, and with the development of performance or success measures.
• Maintain and update automated systems for tracking obligation and expenditure of funds. Monitor and report fund obligations, expenditures, and budget status.
• Document all project stakeholder expectations and report all positive or negative impacts to the assigned project(s) cost, performance, or schedule to their assigned FAALC Program Manager and FAALC Project Management Specialist.
• Provide guidance on travel regulations and ensure travel practices meet FAALC criteria and government requirements.
• Conducts and reports results of employee interviews and audits of programs and supply records to determine compliance with FAALC policies and procedures.
• Performs evaluations of actual vs. budgeted cost, schedule, and performance data, identifying manpower resource requirements.
• Document the integration of tasks, provide technical analytical guidance to project teams, and make recommendations regarding the analysis and solutions of problems.
• Analyze and reports on the effectiveness, efficiency, and productivity of administrative and technical programs such as data systems, information management, personnel, budget, etc. as related to their support of substantive operating programs (e.g., logistics support, staffing standards, organizational structure, etc.).
• Analyze existing and proposed changes to organizational structures, charts, and mission and functional statements, to assist in eliminating functional overlap or duplication among FAALC programs.
• Analyze program and administrative functions and produces reports identifying variances between actual and budgeted cost, schedule, and performance factors. Provide basic call center and customer service activities. I.e., answering the phone, logging tickets, capture and resolve customer requisition requests, complaints, concern, inquiries.
• Provide support and data as requested for administrative purposes and in support of the Quality Management System.
• Complete personnel and administrative actions as directed to include manpower resource allocation, recruitment, transfer, and temporary assignment. Develop variance information; producing cost, schedule, and performance budget forecasts; develop and managing administrative and management activity schedules and budgets; and produce administrative and management reports, presentations, and correspondence.
• Develop, tracks, and administers program and administrative activity schedules and budgets.
• Develop metrics to measure the cost, schedule, and performance factors associated with management, administrative, and program functions.
• Develop improved methods for identifying resource requirements, measuring manpower and budget utilization, implementing improved work procedures, and reporting improvements in operations.
• Develop assessment metrics, compiling actual cost, schedule, and performance data.
  • Assists management in purchase card transactions review and validation by performing the following tasks.
    • Analyzes, verifies, tracks and reports on status for micro purchase obligations.
  • Reviews monthly procurement officials credit card packets for timeliness and correctness.
  • Compares the procurement packet to validation checklist for each PR.
  • Documents discrepancies between procurement official credit card packet and the credit card checklist.
  • Works directly with each procurement official to ensure discrepancies are cleared timely.
  • Provide management a monthly credit card summary report by procurement official.
  • Provide continuous monitoring of process to provide process improvements recommendations to management.
    • Monitor submissions from buyers and item managers of credit card packages that are ready for review.
    • Provide status updates weekly to management on progress and submission statuses.
    • Review purchase transactions to ensure all data is valid and accurate in accordance with purchase guidelines.
    • Populate the validation tracker as reviews are complete.
    • Work with buyers and items managers to communicate the status and corrective actions of validation and weekly submissions.
  • Consolidates, analyzes, updates, monitors, and reports inventory management.
  • Update weekly/monthly/annual financial status reports, reviews & identifies areas of risk timely.
  • Interacts with customer as required in dealings with projects and other assigned tasks.
  • Participate in the development of fiscal year business plan.
  • Assist the program managers, project managers or other stakeholders in executing the project requirements.
• Assist in the development of programmatic documentation using standardized templates.
• Excel Spreadsheets
• PowerPoint Briefings
• Word documents
• Smartsheet
• Cost estimates
• Participate/support Meetings. Integrated Product Team, Program Management Review, SOC and SOA meetings, Center of Excellence (COE), etc. as required.
• Maintains active system access for internal/external customers by ensuring timely logins, renewals or recertification's are completed timely.
• Assist management, Program Managers, Project Managers with providing pertinent information for dashboards and Program Reviews
• Agendas and meeting of minutes
• Action item log
• Perform analysis of data
• Assist with data management.
• Store documentation according to FAA policies and procedures/work instructions
• Enters time into Data Collection and Reporting System (DCRS) as required.
• Keeps Management informed of tasks assigned.
• Elevate any issues that may arise.
• Assist in communication between managers.
• Provide monthly status updates as required.
• Elevate to the Project Manager/Manager any issues that may arise.
  • Immediately elevate any negative or positive impacts
  • Urgent matters (immediate impact or catastrophic impact)
    • Phone
    • Text
    • Interrupt meeting
    • E-mail (last resort)

Education

• High school diploma or equivalent is required.
• Bachelor of Arts degree in Business Administration, or an Associate degree in Accounting or Business, is preferred.

Experience

• Minimum Six (6) years' experience.

License, Cert or Registration

• Current drivers' license
• Proof of U.S. citizenship
• The ability to obtain security clearance enabling access to various Government facilities.

Special knowledge, skills, & abilities

• Must possess an excellent understanding of technical issues, ability to communicate verbally and in written form effectively, and the ability to work within U.S. Government contractual realm.
• This position requires the ability to communicate effectively before groups of customers or employees of the organization.
• Excellent telephone skills and knowledge of troubleshooting using vendors.
• Success managing multiple tasks simultaneously. Adaptable to changing requirements and tasks.
• Successfully perform basic mathematical functions as required in a business and/or engineering setting.
• To perform this job successfully, an individual will have knowledge of the Microsoft development suite, and the Microsoft Office suite of software and knowledgeable of Web and Network architectures.

SKT, Inc. is anAA/EEO/Veteran/Disabled employer. For a general description of benefits, please visit: https://www.sktcorp.com/career-center/