Director of Facilities Administration

Position Overview: The Director of Facilities Administration will be responsible for the oversight of all vendors who perform work on the facility. The position plans, budgets and schedules facility modifications, including estimates, labor materials, and other related costs. The focus of this position will be on the formulation and implementation of policy and procedure for the maintenance of the facility.

Specific Responsibilities:

• Oversees the coordination of building space allocation and layout, communication services, and facility expansion.
• Plans budgets and schedules facility modifications, including cost estimates. Inspects construction and installation progress.
• Initiates planned maintenance programs for a variety of office equipment.
• Manages the receiving function, including the food service receiving function.
• Oversees facility security and the parking area.
• Oversees the cleaning and maintenance of facility.
• Assists in the development and administration of the annual budget.
• This position supervises various contracting crews, including housekeeping, dietary, and building maintenance
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
• Manages preventive maintenance of facility equipment, including HVAC, sprinkler systems, backflows, alarm systems, fire panel, office equipment, and all other facility operational items for a successful day to day operation of the facility.

Minimum Qualifications:

• 3-5 years of progressive experience and responsibility in the management of contracts
• Proficient in Microsoft suite of products including, Word, Excel and ability to create presentations
• Excellent interpersonal skills
• Ability to work well with all levels of management and present multiple quotes for all projects to be completed
• Experience in writing and formulating policies and procedures as they pertain to day to day operations of a facility.
  Work Environment: This job operates in both office and maintenance settings and is regularly exposed to dust, odors, oil, fumes and noise.
  Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is regularly required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
  Travel: The only travel required is to the facility and may require after hours phone calls and/or site-visits.