Associate Director / Comptroller

Salary : $149,184.00 - $156,264.00 Annually

Location : Olympia, WA

Job Type: .REGULAR: Full-Time

Job Number: 2024-78

Division: Management Services Division

Department: Financial & Budget Services-Comptroller (M3)

Opening Date: 10/02/2024

Closing Date: Continuous

Position Profile

As the Comptroller for the Administrative Office of the Courts, Supreme Court, Court of Appeals, and Office of Civil Legal Aid, this role is the financial heartbeat of Washington State's judicial branch. You will oversee the administration, coordination, and implementation of budget and accounting processes, ensuring the smooth financial operation of these critical institutions.

In this dynamic position, you will advise and partner with the Chief Financial & Management Officer (Management Services Division Director) on necessary changes and improvements to business processes, and spearhead the implementation of new policies, processes, and procedures. Your decision-making authority spans the entire Management Services Division (MSD), but your influence can span the entire branch.

Reporting directly to the Director, you will exercise significant independent judgment and decision-making within your delegated responsibilities. As a key member of the AOC Leadership Team, you will collaborate with staff at all levels, providing strategic recommendations to executive management, judges, and court personnel regarding the services offered by the AOC Management Services Division. Your influence will shape MSD policies and services, as you interpret and implement broad agency policies related to the division's operations.

You will lead a team of professionals, including the Financial Services Manager, Court Budget Advisor, and Court Grants Advisor. You will oversee daily operations, train new staff, set performance expectations, and manage performance. As a supervisor, you will also resolve minor workplace conflicts, engage in workforce planning, and make hiring, discipline, and termination recommendations to the MSD Director. Additionally, you will act as a liaison to other AOC sections, such as Human Resources, Staff Services, and the Court Services Division.

As a member of the Division leadership team, your role is pivotal in driving the financial strategy and ensuring the fiscal health of Washington State's judicial branch.

Washington Courts Employment Opportunity

Administrative Office of the Courts

Associate Director - Comptroller

Management Services Division - Financial Services

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

POSITION DETAILS

Job #: 2024-78

Status: Regular, Full-Time*

Location: Olympia, Washington

Salary: Range 01: $149,184 - $156,264 per year (DOQ).

Opens: October 2, 2024

Closes: Open until filled. AOC reserves the right to close the recruitment at any time.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.This position requires 3 days per week working onsite at AOC facilities

Duties and Responsibilities

Managing Finances

• Oversees the creation, implementation, and monitoring of budgets for the Supreme Court, Court of Appeals, and AOC. Reviews and prepares budget proposals and supporting documents, ensuring accuracy before final submission.
• Manages all expenditure records and ensures the financial status of the judicial branch is clear. Reviews and analyzes monthly and quarterly financial reports and provides insights to branch leaders.
• Develops and updates reporting systems to track the financial and administrative health of the judicial branch. Completes annual and biennial financial reports and advises on improvements. Oversees judicial impact notes.
• Advises on operational changes due to new accounting standards and legal requirements.
• Reviews and updates budget and accounting policies to improve efficiency and ensure compliance with regulations.
• Develops revenue forecasts and analyzes revenue trends.
• Manages the financial aspects of grants payable and receivable.
• Establishes and maintains accounting systems and controls, making necessary modifications.
• Reviews and evaluates current business processes of MSD, and recommends changes necessary to ensure achieving long-term strategic goals.

Managing Relationships

• Represents the AOC in meetings with court personnel, clients, and government agencies.
• Finds areas for budget information improvement and implements projects to address them.
• Evaluates court programs and operations to meet the judicial branch's budget needs.
• Represents the AOC in budget and fiscal forecast meetings with court personnel, clients, and government agencies.
• Works with Human Resources and the Office of Financial Management to review and recommend changes to accounting and data processing systems
• Coordinates with the AOC Contracts Officer to monitor and track contract payments.
• Periodically surveys courts about local and state funding.
• Assists the Director in planning and delivering MSD services statewide.
• Helps establish and communicate MSD directions and priorities.

Managing People

• Supervisory duties include:
• Setting job requirements and managing performance.
• Coordinating work assignments and project plans.
• Guiding, mentoring, and motivating staff.
• Resolving workplace conflicts.
• Workforce planning.
• Making hiring, discipline, and termination recommendations.
• Acting as a liaison between Financial Services and the rest of AOC.
• Works with MSD unit managers to resolve personnel matters and internal conflicts.
• Responsible for adherence to AOC and MSD policies and standards
• Performs other duties as required.

Qualifications and Credentials

A combination of education and experience demonstrating an expert working knowledge of the duties and responsibilities of the AOC Comptroller may be considered in meeting the qualifications.

A Bachelor's degree in accounting, finance, business/public administration or related field, AND:

• Seven (7) years of progressively responsible management experience in budgeting and/or accounting, with at least three (3) years managing supervisors
• Demonstrated ability to lead and manage change
• Experience in strategic, operational, and tactical planning

THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to effectively coach, lead and motivate staff; knowledge of human resource and organizational management techniques.
• Skill to manage staff, time, and resources to accomplish goals and objectives; ability to develop budgets, accurately assess resources needed to carry out planned actions; knowledge of management principles & effective program/project management practices.
• Logically integrates ideas and information to form effective goals, objectives, timelines, action plans and solutions
• Ability to effectively communicate both orally and in writing. Ability to communicate proficiently in written reports as well as delivering information through presentations
• Understands customer expectations and ensures work meets those expectations
• Expert interpersonal skills and abilities to establish and maintain professional working relationships with co-workers, management, and other constituents
• Ability to multi-task and effectively coordinate multiple projects simultaneously
• Ability to identify risks and outcomes associated with courses of action; ability to develop action plans and strategies for the purpose of ensuring the desired outcome
• Ability to accomplish work objectives in cooperation with agency, court, state and professional colleagues
• Expert knowledge and understanding of the interaction and mission of interested groups, boards, committees, the judicial community.
• Ability to understand the global view.
• Prioritization and effective time management
• Ability to exercise judgment and make timely, sound, strategic decisions and recommendations consistent with organizational objectives; ability to think critically in decision making and problem-solving situations

• Expert knowledge of Washington state budget and accounting principles, methods, practices and terminology; state governmental accounting including objectives, requirements and procedures; internal auditing principles, procedures and practices; effective and efficient business management principles and practices, financial records, reports, office practices, business law; automated accounting systems and applications.

• Skills to manage/direct the budget, accounting and forecasting operations having diverse accounts; economically and effectively manage the business activities of the judicial branch.
• Expert knowledge to recognize and solve difficult and complex budget and accounting business problems; devise, develop, install and operate budget and accounting systems.
• Proficient skills and abilities to provide recommendations and counsel to management officials relative to financial & business matters; provide sound advice.

Supplemental Information

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position is not overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at ([redacted], or fax ([redacted], or via email to R[redacted].

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.

We are a team-oriented culture, and a balance of family and work-life in a wonderful community. We offer a family-friendly package of pay, benefits, paid time off, and workplace opportunities to help you get the most out of your career and life.

Our compensation plan includes:

• Health, Dental, and Vision Plans
• Retirement Plan Options
• Deferred Compensation Plan
• Paid Time Off (Vacation, Sick Leave and Holidays)
• Paid Basic Life Insurance Policy and Long Term Disability Insurance
• Employee Assistance Program
• Flexible Spending Account and Dependent Care Assistance Program
• Public Service Loan Forgiveness

Part-time employees will receive benefits on a pro-rated basis.

To learn more details about all we have to offer, visit the benefits page at

01

Do you have a Bachelor's degree in accounting, finance, business/public administration or related field?

• Yes
• No

02

Do you have at least seven (7) years of progressively responsible management experience in budgeting and/or accounting, with at least three (3) years managing supervisors AND demonstrated ability to lead and manage change AND experience in strategic, operational, and tactical planning?

• Yes
• No

Required Question