Senior Records Managment Program Analyst

POSITION DESCRIPTION:

The Senior Records Management Program Analyst assists the Records Management Specialist/Project Manager in the oversight and successful deployment of the USMC Records Management (RM) Program and the migration to electronic records management (ERM); serves as a subject matter expert for all federal, DON, and USMC policy and directives governing USMC RM; assists in the management of the USMC Capstone program as well as contract outreach, training, and policy initiatives as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Requirements of this role include, but are not limited to:

• Remain abreast of changing Federal, DON and USMC policies, standards and regulations for lifecycle records management, RM training standards and program requirements, communicating changes to customers and stakeholders alike.
• Work with the PM and other ARD/RM stakeholders to strategically design/maintain a RM program and develop/update policy governing the USMC RM Program and its implementation enterprise wide.
• Provide solutions and support to capture senior leader email across the USMC via Office 365; work with the Marine Corps Cyber Operations Group (MCCOG) to coordinate technical requirements for email capture, the set up and monitorization of enterprise-wide utilization and to identify patterns to support standardization across organizations for best practices.
• Participate in meetings with Microsoft, Deputy Commandant for Information, and MCCOG in support of the Capstone officials' email capture in USMC task management systems and throughout the transition to O365.
• Liaise with stakeholders to ensure all Marine Corps email is preserved in accordance with GRS 6.1.
• Coordinate with senior leaders to ensure updates are made (and maintained) to the Senior Leader Distribution List and change are conveyed to relevant personnel, including the list for the National Archives and Records Administration (NARA); Records Management Section; HQMC (ARD); and MCCOG.
• Support varying aspects of USMC's phased electronic records management implementation plan, including but not limited to creating/editing training materials, end user guides, and assisting with virtual instructor-led training when travel is untenable.

• Connect and collaborate with USMC personnel to support RM training requirements and updates/edits to materials across the enterprise.
• Assist the PM in the collection and analyzation of data pertaining to the NARA record schedules and their feasibility of use within O365 and Power Business Initiative software.
• Assist in the standardization of ARD contract materials and codification of internal operating policies and procedures.
• Develop RM branding and marketing campaign in support of the Marine Corps transition to electronic records management.
• Additional duties as assigned by the RM Specialist/Project Manager.

REQUIRED SKILLS AND EXPERIENCE:

• Must be a U.S. citizen.
• Minimum 4 years of experience with DON/USMC Records Management, policy, standards and practices, NARA requirements, RM training, and implementation of RM program requirements.
• Minimum 1 year of experience with FOIA/Privacy Act regulations.
• Experience designing, documenting, and implementing technical solutions, and making recommendations on system implementation, analysis and design.
• Excellent written and oral communication skills; demonstrating confidence when speaking/presenting and providing customer support, specifically as it relates to the government/DoD.
• Must be proficient in Microsoft office suite (i.e., Word, Excel, PowerPoint), M365/SharePoint Online, and the USMC Enterprise Task Management Software Solution (ETMS2).
• Ability to thrive in a flexible environment with frequent changes in contract priorities.
• Ability to work independently and prioritize workload with minimal input or supervision.
• Ability to manage multiple tasks and prioritize workload based on needs of the client/PM.
• Ability to facilitate meetings and conference calls; involves meeting scheduling, agenda development and meeting minutes capture, providing, tracking, and archiving required documentation, and following up on items for action.
• Ability to create or drive project schedule development, including task definition, duration, and resource estimates, work schedule breakdowns, and contingency planning.
• Ability to write reports, business correspondence, and policy and procedure manuals.
• Able to identify and bridge knowledge gaps by creating/modifying training materials (e.g., presentations, guides, templates, etc.), policy and standards.
• Familiarity with (or aptitude to learn) Office 365, specifically PowerApps technology.
• Ability to travel and fill in as the team lead during periods of PM non-availability.

REQUIRED EDUCATION:

• Bachelor's degree or minimum of 5 years equivalent work experience

PREFERRED QUALIFICATIONS:

• Project management and information governance experience.
• Certified Records Manager (CRM) or Information Governance Professional (IGP) certification.
• Familiarity with the SECNAV 5210.2 manual and/or conversion "crosswalks" from SSICs to the record (bucket) schedules.
• Familiarity with the USMC culture as it pertains to RM/administration and the challenges of a disaggregated RM knowledge base.
• Experience with Marine Corps applications such as ETMS2, SPO, CROSS, MCTILM
• Experience with interactive software (such as Articulate) in support of the design/development and implementation of training requirements.
• Preferably a former 01XX USMC Officer or SNCOIC that has previously served as a Command Designated Records Manager (CDRM) or migrated an organization from textual to electronic RM.

WORK ENVIRONMENT

• Primarily telework /remote work with normal office demands; except when ad-hoc visits to the Pentagon worksite (or other locations) for government meetings/program support may be required.
• Professional, deadline-oriented, working alongside active-duty Marines, and civilian personnel.

ABOUT HARTWOOD:

We are a Small Business Administration (SBA)-certified 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB/VOSB), founded in 2007. Our track record of success spans over 16 years. We are proven to drive change and deliver quality results for our customers. Our team of highly certified experts know how to collaborate as a team to make our customers successful. We can anticipate challenges and help prepare our customers for the future.

As a company, we strive to make a difference every day! We provide business consultation, innovative services, and technical solutions to the Federal Market. With a people-centered approach and commitment to service delivery with excellence, Hartwood is a diverse group, passionate about what we do. We strongly value integrity, excellence and effectively working together.

Our highly certified experts know how to collaborate and work together as a team to make our customers successful. We are a fully remote company, which means less time commuting to the office and more flexibility in the work environment to support work/life balance. We offer competitive compensation, paid time off (PTO), 11 paid holidays and a comprehensive benefits package that includes generous employer contributions to medical plans, employee health savings accounts, life, and disability insurance plans and up to a 4% employer match to 401(k) plans. Visit www.hartwoodcg.com to learn more.

PRIVACY STATEMENT: Hartwood Consulting Group, along with its subsidiaries and affiliates ("ADP"), respects your privacy and is committed to protecting the personal information that you provide to us. We have implemented our Applicant Privacy Policy, found on the Hartwood Consulting Group Career Center, which explains our policies and practices regarding the use and disclosure of your personal information. By accessing and/or using the applicant portal, you indicate your acceptance of our Privacy Policy.