Specialist, IT Procurement

JOB FAMILY & GRADE

REPORTS TO

EXEMPTION STATUS

IT

Director, IT

Exempt

JOB SUMMARY:
The IT Procurement Specialist is responsible for managing all aspects of purchasing and efficiently and cost-effectively supports Information Technology organizational operations across the CECO global landscape. This position requires prior experience generating purchase orders for IT equipment, tools, parts and supplies, vendor and supplier management, contract lifecycle management, and IT resource acquisitions as they relate to daily business needs as well as large project implementations. This position manages the full IT asset lifecycle (to include planning, scheduling, deliveries, inventory tracking, and retirement), IT licensing, as well as the management and procurement of third-party services to optimize the delivery of CECO IT services in support of production schedules and business demands.

ESSENTIAL DUTIES & RESPONSIBILITIES:

This job description represents only the primary areas of responsibility; specific position assignments will vary depending on the needs of the department.

To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sources equipment, goods, and services along with vendor identification and management.
• Reviews purchase requisitions and confers with suppliers to obtain product information such as price, availability and delivery schedule.
• Receives price quotes from vendors, compares quotes against requirements and the budget, and purchases orders.
• Negotiates purchase orders and closes deals with optimal terms.
• Verifies receipt of items by comparing items received to items ordered.
• Resolves any shipment errors with suppliers.
• Supports the develop and implementation of new purchasing strategies to deliver ongoing cost reductions and process simplification.
• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
• Manages purchasing/receiving/invoice processing utilizing the appropriate ERP and procurement tools.
• Assists in managing vendor partnerships and relationships to ensure optimal pricing and services across CECO's IT landscape.
• Maintains positive and cooperative communications with all stakeholders.
• Works with IT management to develop and define IT asset standards and administrative best practices.
• Develops and maintains IT customer portals and workflows to develop standardized procurement practices across the global business landscape.
• Tracks contracts across the contractual lifecycle, and assists IT management in contract negotiation, management, and renewal processes.
• Maintains the IT pricing and preferred vendor listings for global IT procurement.
• Suggests procurement process and vendor management optimization opportunities to ensure that CECO is always working to enhance IT value and cost savings for our global businesses.
• Complies with all pertinent legal, regulatory, and policy requirements.
• Generates relevant and appropriate budgetary cost and spending reporting on a regular cadence, and ensures proper IT budgetary tracking under the guidance of IT Senior Leadership.
• Processes invoices based upon CECO accounting policies and customer invoicing requirements.
• Performs other duties of a similar nature and level as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor's degree in supply chain management or business administration preferred.
• Five to seven years' experience purchasing in a sub-contract, manufacturing, or project environment.
• Strong knowledge of supply chain management required.
• Global hardware and software procurement experience preferred.
• Familiarity with sourcing and vendor management.
• Ability to gather and analyze data.
• Microsoft Office proficiency with an emphasis on Excel.
• Solid judgment, decision making skills and leadership capabilities.
• Highly motivated, self-directed and customer service oriented.
• Excellent analytical skills with the ability to manage multiple projects.
• Exceptional negotiation skills.

LICENSING/CERTIFICATIONS:

• None.

COMPETENCIES

KNOWLEDGE:

• Microsoft Office Suite; ERP systems, ADP, Epicor and/or D365 is beneficial. Familiarity with EPM tools (e.g., Hyperion, TM1, etc.) preferred.
• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Customer and Personal Service (intercultural skills, service minded) - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management - knowledge of business and management principles involved in P&L management, human resources staffing and evaluation, leadership technique and coordination of people and resources.
• English Language-Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

COMPETENCIES

SKILL IN:

• Critical thinking - Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Persuasion - Persuading others to change their minds or behavior.
• Analytical - Strong analytical skills. Being able to analyze complex challenges by identifying

fundamental drivers, fact finding and creating options based on facts and figures.

• Speaking - Talking to others to convey information effectively.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Negotiation - Bringing others together and trying to reconcile differences.

ABILITIES IN:

• Oral Comprehension-The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Comprehension-The ability to read and understand information and ideas presented in writing.
• Organization and prioritization-The ability to prioritize and organize workload with strong attention to details.
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Speech Clarity - The ability to speak clearly so others can understand you.
• Aptitude for Technology - The ability to apply and improve extensive or in-dept specialized knowledge, skills, and judgement by assessing, and translating information technology into responsive and effective procurement solutions.

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