Purchasing Asset Manager
Apply NowCompany: Dillards Inc
Location: New Orleans, LA 70119
Description:
Position Overview
This position will oversee procuring a wide range of commodities and services for the University. Particular emphasis will be placed on managing the competitive bidding process, ensuring the fair and objective solicitation and evaluation of formal bids, quotes, and proposals. In addition, this role will assist in negotiations, contract development, and asset management for the University.
Essential Duties and Functions
-Assist university departments in preparing RFQ and RFP for commodities and services.
-Review solicitation documents for completeness and accuracy before soliciting bids, quotes, or proposals ("bids").
-Ensure proper solicitation of bids based on type and dollar requirement amount.
-Coordinate pre-bid meetings/site visits; evaluate and award contracts; and perform contract administration functions after the award of contracts.
-Review purchase orders for proper authorization and compliance per the University's policy and procedures
-Process purchase order requests and issue change notices.
-Analyze market and delivery conditions to determine present and future materials availability and prepare market analysis.
-Monitor cost and the overall spending of the University.
-Provide continuous purchasing process improvement in line with changing organizational needs and market conditions.
-Introduce performance improvement measures for suppliers and vendors.
-Measure and manage vendor and supplier costs, quality, and delivery performance.
-Oversee supplier compliance with internal quality standards and external regulations.
-Troubleshoot cost, quality, and delivery concerns.
-Manage risk relating to quality, cost, delivery, and supply of purchases.
-Monitor ongoing compliance with purchasing policies and procedures.
-Identify and source new suppliers and vendors.
-Ensure all asset-related documentation is maintained accurately and is readily accessible.
-Monitor compliance with internal policies and external regulations governing asset management.
-Manage vendor and supplier selection process based on price, quality, support, capacity, and reliability.
-Develop and maintain strategic relationships with key suppliers and vendors.
-Establish and update an approved vendor/supplier database that includes preferred vendors.
-Develop, negotiate, and administer purchasing agreements and contracts with suppliers to support organizational requirements.
-Review and approve all contracts for the procurement of all materials, supplies, and equipment for the University, in concert with the department manager and Legal.
-Evaluate contracts to ensure compliance with legal requirements and organizational policies.
-Monitor supplier and vendor compliance with contractual agreements.
-Update solicitation formats to comply with procurement laws, regulations, and policy changes.
-Produce regular reports on purchase commitments, costs, and delivery performance
-Oversee the operations and daily activities of the purchasing department
-Responsible for monitoring reimbursement costs and processes for travel.
-Manage all procurement and travel functions.
-Maintain an accurate inventory of all assets, including acquisition details, location, and condition.
-Prepare and present regular reports on asset performance, valuations, and depreciation.
-Performs performance management and develops and motivates purchasing staff.
-Develop internal and external procurement training seminars.
-Responsible for cost/price analyses and billing allocations and preparing all operational procurement/travel reports.
-Confer and correspond with senior management within the University as requested.
Education
BA/BS degree in Business, operations management or related field; Advanced knowledge of procurement principles, theories and processes is preferred.
Experience
5-7 years of progressive procurement and purchasing experience is required (Non-profit/higher education experience is a definite plus).
Financial Management ERP systems (Jenzabar EX experience a plus)
Supervisory experience
Working knowledge of all laws and regulations relating to procurement and contracts
Financial acumen
High competency level in MS Office applications
Intermediate/Advanced Microsoft Excel user
Certifications, licenses and registration
None.
Supervisory Relationships
This position may supervise employees.
Competencies
-Client/Customer Awareness - exemplifying excellent customer service skills.
-Ability to read, analyze, and interpret governmental regulations and professional and business periodicals.
-Ability to write reports, business correspondences and procedure manuals.
-Ability to effectively present information and respond to questions from designated groups.
-Planning and organizational skills; problem-solving and time management skills; meeting and working under deadlines; goal-setting based on priorities.
-Attention to Detail - Checking for accuracy in one's work; controlling/eliminating errors; showing concern for all areas of a task, however small.
-Analytical Skills - Collecting, comparing and relating data from different sources; identifying issues; anticipating problems.
-Integrity - can be trusted to perform duties in a proper and honest manner.
-Computer Skills - using appropriate computer skills and knowledge, ranging from data entry to systems analysis, to achieve work goals.
-Team Skills - being able to work collaboratively with others in a participative management environment; working independently as well as working on a team.
Mathematics
-Ability to work with mathematical concepts. Apply to apply concepts such as fractions, percentages, ratios, and proportions to a practical solution
Reasoning Ability
-Ability to solve practical problems and deal with various concrete variables.
-Ability to interpret a variety of instructions furnished in various formats.
Work Environment
The work environment described here is representative of the working conditions an employee may encounter while performing the essential duties and functions.
The noise level in the work environment is usually moderate. There are repetitive movements (typing, assembly operations, etc) and prolonged sitting or standing in one position (without choice) in a closed environment-concentrated visual, auditory, or other forms of sensory attention.
This position will oversee procuring a wide range of commodities and services for the University. Particular emphasis will be placed on managing the competitive bidding process, ensuring the fair and objective solicitation and evaluation of formal bids, quotes, and proposals. In addition, this role will assist in negotiations, contract development, and asset management for the University.
Essential Duties and Functions
-Assist university departments in preparing RFQ and RFP for commodities and services.
-Review solicitation documents for completeness and accuracy before soliciting bids, quotes, or proposals ("bids").
-Ensure proper solicitation of bids based on type and dollar requirement amount.
-Coordinate pre-bid meetings/site visits; evaluate and award contracts; and perform contract administration functions after the award of contracts.
-Review purchase orders for proper authorization and compliance per the University's policy and procedures
-Process purchase order requests and issue change notices.
-Analyze market and delivery conditions to determine present and future materials availability and prepare market analysis.
-Monitor cost and the overall spending of the University.
-Provide continuous purchasing process improvement in line with changing organizational needs and market conditions.
-Introduce performance improvement measures for suppliers and vendors.
-Measure and manage vendor and supplier costs, quality, and delivery performance.
-Oversee supplier compliance with internal quality standards and external regulations.
-Troubleshoot cost, quality, and delivery concerns.
-Manage risk relating to quality, cost, delivery, and supply of purchases.
-Monitor ongoing compliance with purchasing policies and procedures.
-Identify and source new suppliers and vendors.
-Ensure all asset-related documentation is maintained accurately and is readily accessible.
-Monitor compliance with internal policies and external regulations governing asset management.
-Manage vendor and supplier selection process based on price, quality, support, capacity, and reliability.
-Develop and maintain strategic relationships with key suppliers and vendors.
-Establish and update an approved vendor/supplier database that includes preferred vendors.
-Develop, negotiate, and administer purchasing agreements and contracts with suppliers to support organizational requirements.
-Review and approve all contracts for the procurement of all materials, supplies, and equipment for the University, in concert with the department manager and Legal.
-Evaluate contracts to ensure compliance with legal requirements and organizational policies.
-Monitor supplier and vendor compliance with contractual agreements.
-Update solicitation formats to comply with procurement laws, regulations, and policy changes.
-Produce regular reports on purchase commitments, costs, and delivery performance
-Oversee the operations and daily activities of the purchasing department
-Responsible for monitoring reimbursement costs and processes for travel.
-Manage all procurement and travel functions.
-Maintain an accurate inventory of all assets, including acquisition details, location, and condition.
-Prepare and present regular reports on asset performance, valuations, and depreciation.
-Performs performance management and develops and motivates purchasing staff.
-Develop internal and external procurement training seminars.
-Responsible for cost/price analyses and billing allocations and preparing all operational procurement/travel reports.
-Confer and correspond with senior management within the University as requested.
Education
BA/BS degree in Business, operations management or related field; Advanced knowledge of procurement principles, theories and processes is preferred.
Experience
5-7 years of progressive procurement and purchasing experience is required (Non-profit/higher education experience is a definite plus).
Financial Management ERP systems (Jenzabar EX experience a plus)
Supervisory experience
Working knowledge of all laws and regulations relating to procurement and contracts
Financial acumen
High competency level in MS Office applications
Intermediate/Advanced Microsoft Excel user
Certifications, licenses and registration
None.
Supervisory Relationships
This position may supervise employees.
Competencies
-Client/Customer Awareness - exemplifying excellent customer service skills.
-Ability to read, analyze, and interpret governmental regulations and professional and business periodicals.
-Ability to write reports, business correspondences and procedure manuals.
-Ability to effectively present information and respond to questions from designated groups.
-Planning and organizational skills; problem-solving and time management skills; meeting and working under deadlines; goal-setting based on priorities.
-Attention to Detail - Checking for accuracy in one's work; controlling/eliminating errors; showing concern for all areas of a task, however small.
-Analytical Skills - Collecting, comparing and relating data from different sources; identifying issues; anticipating problems.
-Integrity - can be trusted to perform duties in a proper and honest manner.
-Computer Skills - using appropriate computer skills and knowledge, ranging from data entry to systems analysis, to achieve work goals.
-Team Skills - being able to work collaboratively with others in a participative management environment; working independently as well as working on a team.
Mathematics
-Ability to work with mathematical concepts. Apply to apply concepts such as fractions, percentages, ratios, and proportions to a practical solution
Reasoning Ability
-Ability to solve practical problems and deal with various concrete variables.
-Ability to interpret a variety of instructions furnished in various formats.
Work Environment
The work environment described here is representative of the working conditions an employee may encounter while performing the essential duties and functions.
The noise level in the work environment is usually moderate. There are repetitive movements (typing, assembly operations, etc) and prolonged sitting or standing in one position (without choice) in a closed environment-concentrated visual, auditory, or other forms of sensory attention.