Project Manager

Job ID: 7452

Business Unit: Long Island Rail Road

Location: Queens, NY, United States

Regular/Temporary: Regular

Department: Vice President ESA

Date Posted: Oct 21, 2024

Description

Job Information

Title: Project Manager

Department: Special Projects / ESA

Post Date: 10/21/2024

Close Date: 11/04/2024

Hay Point Evaluation: 702

Salary Range: $99,782 -$107,914

Position Classification: Safety Sensitive

Location: Queens

Reports To: Senior Project Manager (or Director)

This is a Non-Represented Position.

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Please note that this position has been designated as a "Policy Maker" pursuant to the New York State Public Officers Law & the MTA Code of Ethics. As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics.

Summary

This position is responsible to manage and coordinate activities of design and construction consultants, construction contractors, LIRR/Amtrak Force Account and private developers to ensure they meet established schedules and budget criteria. Represent LIRR as liaison to facilitate project activities, manage and coordinate activities of various Railroad Departments, Amtrak and outside agencies to ensure that necessary approvals are obtained to implement projects and to assure that necessary reviews and inspections are performed. Manage activities of technical and administrative staff for the implementation of capital projects. Prepare reports, presentations and all other required administration. Resolve design and construction problems. Review changes and participate in change order negotiations. Approve invoices and other project charges. Prepare schedules and budgets for the performance of work.

Responsibilities:

Responsibilities may include but are not limited to:

Goals

• Manage department goals
  Manage departmental initiatives
  Manage strategies to increase effectiveness of departmental resources
  Exercise good people skills and cooperate with other departments
  Promote Partnering

Project Management

• Manage project team and task groups
  Provide a single point of contact for all project activities
  Manage issues that affect project performance and propose alternate courses of action resulting in improved performance
  Manage control of scope, schedule, budget, quality, and user needs
  Identify, develop and implement solutions to minimize impacts to Public Affairs, User, and Operating Departments
  Take lead and prompt action in arbitrating / resolving job related problems.
  Perform field visit; identify constructability concerns
  Identify and manage changes in project scope, budget and schedule in a timely manner.
  Document and distribute lessons learned; maintain open items logs.
  Manage a process for improved project performance and pursue opportunities to reduce costs.
• Manage project closeout process; maintain project verification logs
  Conduct monthly meetings and issue minutes; produce monthly summary updates
  Coordinate and integrate Operations, Engineering, 3rd Party Contractors and other Departments to support project BU dates.
  Establish Project Organization and Distribution Lists, oversee committee workshops
  Establish and coordinate Track Outages as required.

Manage Contractor/Procurement Process

• Development of the procurement packages
  Review and validation of contracts and procurement documents
  Evaluate bids and proposals
  Manage the review and distribution of submittals and deliverables including critical long lead-time materials.
  Monitor and evaluate contractor progress against established plan
  Develop and process six (6) month ACE Evaluations.
  Review, validate and approve Force Account (FA) / 3rd Party transmittals and contractor invoices

Project Administration

• Ensure that Force Account expenditures are properly charged to the appropriate project/task and that WAR's are adequately funded to support project.
  Manage the processing of ACE, PLS, Change Orders, and closeouts
  Manage the monitoring of Project cost, Schedule and Estimates
  Approve internal and external project summary reports, as necessary
  Monitor project performance and implement processes and assurances for improvement
  Manage the review and comments of MTA and FTA PMOC reports.
  Manage the presentation of project summaries and progress at PMOC, SMOC, FTA, Task Group and CPOC meetings, as appropriate.
  Manage the preparation of Project documentation

Safety/Quality Process Improvements

• Manage the preparation of Project Plans, Quality Plans and Work Plans
  Conduct site visits and coordinate with CQA to perform safety audit as appropriate
  Ensure QA Plan verifications are performed and documented
  Manage and review project documentation for completeness and accuracy
  Propose new and/or revisions to existing guidelines and operating plans

Staff Management and Development

• Monitor, mentor and develop project staff
  Provide feedback to subordinates and identify areas of improvement
  Ensure DPM procedures and guidelines are followed
  Ensure annual performance appraisals are conducted in a timely manner
  Attend courses, conduct presentations/training sessions
  Participate in cooperative summer internship program

Special Assignments

• Participate in special assignments as required.
• Perform other assignments as requested by Senior Management.

Qualifications

• Bachelor's Degree in Engineering, Construction, Business or related field. Demonstrated, directly related, recent equivalent experience may be considered in lieu of the degree requirement.
• 5 years experience in Project Management or Construction.
• Progressively responsible related experience in engineering, manufacturing, and/or construction project management or certificate in construction management and directly related, progressively responsible successful experience in engineering, manufacturing and/or construction with emphasis on project management.
• Prior experience managing/supervising others and contributing towards a department/section budget.
• Must possess demonstrated, strong analytical, problem solving and decision-making skills, with ability to identify issues and take initiative to effectively resolve.
• Must possess proven leadership, judgment, effective verbal, written communication, interpersonal and presentation skills with the ability to motivate people.
• Knowledge of construction industry (buildings, bridges, railroad facilities, civil, electrical, mechanical trades, signal, communications and power).
• Knowledge of scheduling and estimating for construction trades (all disciplines).
• Must possess strong human relations, communication, presentation, interpersonal, problem solving, decision-making, and judgment skills. Must demonstrate a high level of initiative, professional integrity and demeanor.
• Proficient computer skills (Windows environment - Microsoft Office), strong business administration skills (i.e.; report and letter writing, time management.

Preferred/Desirable Skills/Qualifications:

• Bachelor's Degree in Civil, Mechanical, Structural, Electrical Engineering and/or Railroad Operating Experience
• P.E. License.
• Familiarization with contract documents, specifications and plans. ACI, AACE, CCE, CCS, CDT, CSI, EIT, PM P, and VE certification.
• Knowledge of operational needs, FRA and FTA policies and safety issues governing the LIRR.

Other Information

In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to a pre-screening assessment (i.e., physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety sensitive drug/alcohol test may also be required.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.