Office Manager

Title: Office Manager

Reports to: Chief Revenue Officer

FLSA Status: Exempt

Compensation: $80,000 Annual Salary

We are excited to share this opportunity to work with DTG Recycle, where we are as focused on sustainability and the environment as we are on our people. You will be part of a passionate group of people making a real and lasting positive effect on the community while delivering world-class customer service every day. Winning multiple safety awards and the 2021 Leading Environmental Practices award from the Association of Washington Businesses. Founded in 1999, DTG Recycle is the largest recycler of commercial, industrial, construction, and demolition materials in the Pacific Northwest. Please read on for those looking for a financially rewarding career with an ultra-diverse workforce and an unparalleled chance for advancement and professional growth.

Job Summary: The Office Manager/Executive support person will oversee the day-to-day operations of the office, ensuring a productive and efficient work environment. This role includes aiding senior-level executives, administrative support, managing office supplies, coordinating office events.

Key Responsibilities:

Office Manager:

• Proficient in Microsoft office products - Outlook, Word, Excel, PowerPoint, Teams (and Zoom) and other electronic and web-based systems (such as SAP Concur) to process invoices, expenses, etc.
• Resourceful and able to maintain composure in high pressure situations
• Ability to multitask and prioritize a diversified workload, meeting established deadlines with minimal supervision
• Maintain general office functions, including office supply inventory and ordering
• Act as a liaison with the building management for any needs
• Responsible for office vendor relationship
• Develop and implement office policies and procedures.
• Manage vendor relationships and negotiate contracts as needed.
• Prepare and manage budgets, including office expenses and supplies.
• Participate in on-site support, special projects and needs of the business as assigned by senior leadership (All-hands meetings, off-site, on-site catering, ordering supplies, meeting creation and set up, etc.)
• Order (pickup and delivery, if needed) lunches for meetings, as needed.
• Other duties as assigned.

Executive Support:

• Experience in aiding senior-level executives and have proven success at analyzing, prioritizing, and completing tasks while exhibiting professionalism, attention to detail, sound judgment, and the ability to interface successfully with a broad spectrum of professionals
• Ability to problem-solve and prioritize requests from numerous co-workers and outside invitations and know when to escalate questions or issues
• Proven discretion, confidentiality, and maturity; a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
• Coordinate creation of quarterly board decks and distribution to team members.

• Coordinate travel schedules, arrangements, and agendas in preparation and day-of support for board meetings, off-site, on-site meetings, conferences, and events.
• Manage the Seahawks Suite each football season as the Suite Coordinator; distribute suite tickets and order food and beverage.

Qualifications:

• Minimum 3-5 years of Office management and executive support experience.
• Bachelor's degree, preferred, but will consider experience in lieu of degree.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Certified notary public is a plus, but not required.

Physical Requirements:

• Sitting/standing 8+ hours a day
• Occasionally lifting boxes of supplies or equipment, generally not exceeding 10-20 pounds.

This Organization Participates in E-Verify. Esta Organizacin Participa en E-Verify.

DTG is an equal-opportunity employer. Qualified applicants will receive consideration for employment regardless of status. DTG values diversity and inclusion. Individuals with disabilities, please contact HR for an accommodation request.