Associate Director, Scholar Services
Apply NowCompany: Northwestern University
Location: Evanston, IL 60201
Description:
Department: International Student and Scholar Services
Salary/Grade: EXS/9
The target hiring range for this position will be between $78,482 - $87,500 per year . Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
A well-qualified candidate within this department or unit has been identified and will be considered for the position alongside other qualified candidates identified through a competitive recruitment process. The University reserves its right to give priority consideration to internally qualified candidates.
Job Summary:
Reporting to the Director, the Associate Director for Scholar Services is the leader of Northwestern's scholar services team. They will serve as the Responsible Officer (RO) for the Department of State and Designated School Official (DSO), support and help manage three staff members, file employment-based petitions and process J-1 cases, advise F and J students, manage the scholar database and assist in the design and implementation of departmental training. They will oversee and manage employment/scholar visa and legal permanent residency cases for the McCormick School of Engineering, Bienen School of Music, Medill, NUIT, School of Communication, School of Education and Social Policy, Weinberg College of Arts & Sciences, NU-Q, Northwestern Buffett, Central Administration Offices (Athletics, the Libraries, Block Museum) and other units across the University.
Specific Responsibilities :
Performs other duties as assigned.
Minimum Qualifications:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more .
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Salary/Grade: EXS/9
The target hiring range for this position will be between $78,482 - $87,500 per year . Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
A well-qualified candidate within this department or unit has been identified and will be considered for the position alongside other qualified candidates identified through a competitive recruitment process. The University reserves its right to give priority consideration to internally qualified candidates.
Job Summary:
Reporting to the Director, the Associate Director for Scholar Services is the leader of Northwestern's scholar services team. They will serve as the Responsible Officer (RO) for the Department of State and Designated School Official (DSO), support and help manage three staff members, file employment-based petitions and process J-1 cases, advise F and J students, manage the scholar database and assist in the design and implementation of departmental training. They will oversee and manage employment/scholar visa and legal permanent residency cases for the McCormick School of Engineering, Bienen School of Music, Medill, NUIT, School of Communication, School of Education and Social Policy, Weinberg College of Arts & Sciences, NU-Q, Northwestern Buffett, Central Administration Offices (Athletics, the Libraries, Block Museum) and other units across the University.
Specific Responsibilities :
- Responsible for analysis and interpretation of relevant employment-based immigration, Department of Labor and Department of State regulations; provides detailed analysis to departments and makes decisions on eligibility, institutional compliance and how best to prepare cases for filing with the Department of Labor, United States Citizenship and Immigration Service and Department of Statue, which includes: H-1B, J-1, TN, E-3, B-1 & Legal Permanent Resident cases.
- Liaises with university departments on a regular basis through ongoing communication and quarterly meetings with department contacts; conducts yearly service and satisfaction assessment.
- Acts as a resource for scholar advisers in OISS by providing detailed analysis and interpretation of employment and other immigration regulations and driving policy and tactical strategy. Meets with advisers on a weekly basis to discuss policy and tactics.
- Manages multiple databases including J-1 SEVIS alerts, and communicating these to advisers, departments and beneficiary.
- Oversees the design and development of comprehensive social, recreational and cultural adjustment seminars/workshops for scholars and their dependents; provides information on community resources and maintains web-based information.
- Directs the development of training programs utilizing web-based and in-person formats for departments and scholars on policy and procedures for filing employment-based petitions and non-immigrant categories.
- Prepares detailed annual statistical data and annual programming report for the Department of State
- Supervises and evaluates the performance of three FTEs
Performs other duties as assigned.
Minimum Qualifications:
- Bachelor's degree in any field with three years of experience in filing H-1B, J-1, TN, E-3 and Legal Permanent Resident status in a major research university setting. Experience must include database management.
- Excellent customer relations, oral and written communications skills
- Demonstrated ability to take initiative
- Master's degree in any field and two years of experience in filing H-1B, J-1, TN E-3 and Legal Permanent Resident cases
- Fluency in a global language
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more .
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.