Assistant Manager

POSITION OVERVIEW & PURPOSE

The Assistant Property Manager supports successful day to day operations of the property
through implementation of those policies, procedures, and programs that assure a well managed and maintained building, placing emphasis on positive response to the concerns and
needs of tenants and increasing the value of the property being managed.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Business Management
  • Develops and administers business plan, action plan, and budget for property, ensuring management practices are in alignment.
  • Maintains ongoing communication with existing and potential new tenants along with internal property management, asset management, and accounting teams.
• Financial Management
  • Closely manages expenses and tracks revenue to attain or exceed the Net Operating Income (NOI) per the business plan for the property
  • Participates in reporting monthly financial accounting and proposes changes as appropriate
  • Completes weekly status reports and monthly financial reporting package, including budget variance and activity summary
  • Participate in budget process and create annual budget in Yardi
  • Maintains contract binder and tracker
  • Manages day to day financial activities of property with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis, taking advantage of discounts whenever possible, and the maintenance of all necessary financial records and files in an accurate and timely manner.
• Operations, Maintenance, and Facilities Management
  • Manages day to day building operations to ensure quality standards
  • Supervises all maintenance programs relating to the interior and exterior condition and appearance of the property
  • Selects outside contract services and vendors and negotiates service agreements per the Broe Operating and Design standards
  • Day to day monitoring of vendor performance ensuring compliance with service agreement standards
    • Supervise the facility work and keep up on preventative maintenance, resolve building maintenance issues, provide annual facility inspections
    • Complete comprehensive weekly property walks

• Tenant Relations & Leasing
  • Ensures positive and prompt response to requests from building tenants
  • Implements ongoing contact programs to constantly assess tenant needs and ensure problems are being solved promptly and to the mutual benefit of the tenant and property.
  • Administers all tenant leases in full compliance with lease provisions
  • Collects all rent in a timely manner
  • Abstract leases in Yardi, Realogic or other computer programs as directed.
• May be required to assist in special projects or activities as requested by the Vice President of Asset Management , Director of Property Management or corporate leadership

SUPERVISORY RESPONSIBILITIES

• N/A

KNOWLEDGE, SKILLS, & ABILITIES

• Excellent written and verbal communication skills, including writing reports, business correspondence, and procedural manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, the general public and regulatory agencies.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form, and deal with several abstract and concrete variables.
• Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
• Ability to perform basic math in all units of measure, including whole numbers, common fractions, decimals, and to compute rate, ratio, and percentages.
• Ability to draw and interpret graphs.
• Ability to analyze and interpret lease agreements.
• Basic computer and software skills, including word processing, data entry and analysis, and presentation development.
• Advanced computer and software skills, including Yardi or equivalent.
• Ability to appropriately prioritize and manage multiple requests at once.
• Organized, detailed, reliable approach to duties and communication.
• Consistently professional, collaborative, and responsive approach to customer service and interactions with colleagues.
• Strong ability to self-motivate, take initiative, and manage time to accomplish duties and projects independently.
• Excellent judgment and ability to ask for help in critical applications.
• Observance of and commitment to the highest professional ethical standards.
• Strong ability to supervise and direct large teams.

QUALIFICATIONS & COMPETENCIES

BASIC

• Bachelor's Degree
• Prior sales experience in leasing, retail, banking, and/or other related field(s)
• Understanding of Commercial Property Management
• Demonstrate proficiency with work processing, calendar management, Yardi or similar software program
• Ability to meet flexible scheduling needs
• Must be able to provide proof of eligibility to work in the U.S.

Physical Requirements:

% of Work Time

Must have the ability to remain in a seated position.

80%

Must have the ability to speak and hear clearly.

100%

Must have the ability to lift office products and supplies, up to 20 lbs.

20%

Must have the ability to stoop, kneel, bend and reach.

10%

Must have dexterity to write and manipulate computer keyboard and mouse.

100%

PREFERRED

• Designation in Commercial Property Management, or continuing education

SCHEDULE

This position is full time permanent. Working hours are during normal business hours. Occasional weekend and evening work required.

TRAVEL

Not applicable

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Duties are conducted indoors in environmentally controlled conditions, and outdoors in many weather conditions.

Due to current and potential future local, state, and federal government orders concerning the COVID-19 pandemic, working conditions may be adjusted as necessary to provide employee safety and comply with applicable ordinances. The company is considered an "essential service," and in person work may be required. The company will take all possible measures to increase employees' safety.

COMPENSATION

WAGES

• This position is paid an annual salary.
• Salary range: $76,292 - $87,758
• Exact salary is determined within the stated range by merit; seniority; production rate and/or quality; geographic location; education, training, and/or experience related to job duties and responsibilities; or travel required by the position.
• Potential additional compensation includes annual bonus.

BENEFITS

• Employee benefits may include:
  • On and off-site job specific training
  • Medical, dental, vision, and life insurance
  • 401k with company matching
  • 10 paid holidays/year
  • Generous paid leave on a schedule according to tenure
  • Rent discount for BREG properties