FINANCE DEPARTMENT MANAGER (UNCLASSIFIED)
Apply NowCompany: Santa Rosa County, FL
Location: Milton, FL 32571
Description:
Salary: $42.25 - $46.47 Hourly
Location : Milton, FL
Job Type: Full-Time
Job Number: 01573
Department: CLERK OF COURT (DIVISION 30)
Opening Date: 11/04/2024
Closing Date: Continuous
General Description
Responsible for the activities of the Finance Department of the Santa Rosa County Clerk of the Circuit Court. Responsible for planning, directing, and managing Finance Department activities and personnel. Assign, review, and evaluate the work of division employees. Represent the Clerk's office in a professional manner when communicating with customers, business associates, and fellow employees. Produce the Comprehensive Annual Financial Report and coordinate the external audit.
Essential Job Functions
ESSENTIAL JOB FUNCTIONS:
NOTE: The omission of an essential function of work does not preclude the Clerk of Court from assigning duties not listed herein if such functions are a logical assignment to the position.
ESSENTIAL PHYSICAL SKILLS: Manual dexterity and good vision. Sit for extended periods.
ENVIRONMENTAL CONDITIONS: Office
KNOWLEDGE OF: Knowledge and understanding of General Accepted Accounting Principles (GAAP) specific to government entities, include the Governmental Standards Board (GASB).
Knowledge of financial reporting for government entities, including Annual Comprehensive Financial Reports (ACFR) and financial statements specific to funds and activities.
Knowledge of laws and regulations governing public finance, such as debt issuance, revenue collection, and fiscal management.
Knowledge of Clerk's Office policies and procedures.
Knowledge of supervisory principles and practices.
Knowledge of Public Records Law.
ABILITY TO: Ability to communicate clearly and concisely, orally and in writing.
Establish and maintain effective working relationships with staff, superiors and the public. Understand and carry out oral and written instructions. Analyze complex situations and adopt reasonable courses of action. Supervise a group of staff in a manner conducive to full performance and high morale. Adapt to changing technologies and practices. Perform research related to division responsibilities. Accurately and efficiently input both alphabetical and numerical data. Address complex financial challenges unique to governmental accounting.
SKILLS: Operate a computer; use of common office software including Microsoft Office and applicable specialized finance software applications.
Minimum & Preferred Qualifications
Bachelor's degree from an accredited college or university; supplemented by five years of recent and relevant managerial experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills and abilities.
LICENSURE AND/OR CERTIFICATIONS:
Requires a valid driver license at the date of hire and maintain said license while employed in this position. Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation is preferred.
Supplemental Information
Position is "Unclassified"
Applicants must have at least the minimum educational documentation and/or certifications (requested within the job description) uploaded with their application to be eligible for consideration. Documentation may be uploaded at the time of application, scanned and emailed, faxed, or hand-delivered.
NOTE: The information given on your application will be evaluated against the minimum qualifications of the job description. After all applications are evaluated, your name will be placed on the employment list and sent to appropriate hiring authority for consideration.
The online application and complete job descriptions can be viewed at www.santarosa.fl.gov Complete job descriptions may also be obtained at the Human Resources office located at 6495 Caroline Street, Suite H Milton, FL 32570.
Candidates may be asked to demonstrate knowledge and skills related to the position during the interview process.
A Drug Free Workplace/EQUAL OPPORTUNITY EMPLOYER /Veteran's Preference will be given in accordance with Florida Statutes.
HOLIDAYS: Employees receive 11 paid holidays.
ANNUAL LEAVE:
0-4 years - Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)
5-9 years - Employee is eligible to earn up to 130 hours per year. (5 hours per pay period)
10-14 years - Employee is eligible to earn up to 156 hours per year. (6 hours per pay period)
15-19 years - Employee is eligible to earn up to 182 hours per year. (7 hours per pay period)
20+ years - Employee is eligible to earn up to 208 hours per year. (8 hours per pay period)
SICK LEAVE: Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)
HEALTH INSURANCE: Choice between three (3) health plan options.
DENTAL INSURANCE: Employee has the opportunity to purchase dental insurance.
VISION INSURANCE: Plan may be purchased by employees and their eligible family members.
FLEXIBLE BENEFITS: Consists of Health, Dental, Cancer, Short Term and Long Term disability. These benefits may be purchased by employees on a pre-tax basis.
LIFE INSURANCE: FREE policy for $25,000
SUPPLEMENTAL LIFE INSURANCE: Employee may purchase additional life and accidental death insurance through group rates.
TAX-FREE SPENDING ACCOUNTS: Tax-free spending accounts to help pay for health care and dependent care expenses.
RETIREMENT: As a Florida Retirement System (FRS) member, employees pay 3% of gross salary on a pre-taxed basis with the County contributing the remaining amount. Eligibility depends on option chosen; either 1 or 8 years to vest.
DEFERRED COMPENSATION: Tax deferred savings plan available for retirement purposes. Employee pays full cost.
SOCIAL SECURITY: Social Security Retirement, Disability, and Insurance Benefits.
CREDIT UNION: Banking services including checking, savings, and loans available per credit union policy.
JURY DUTY: Paid leave for jury duty.
BEREAVEMENT LEAVE: Up to three (3) days leave for death in immediate family.
EMPLOYEE ASSISTANCE PROGRAM: FREE confidential counseling and referral service for employees and their families. Three visits per year for each employee and immediate family members.
UNIFORMS: FREE uniforms for those required to wear uniforms.
EDUCATIONAL OPPORTUNITIES: Full and partial reimbursement of tuition cost for approved course work.
SICK LEAVE POOL: Paid leave, up to 480 hours, awarded for absence due to health emergency.
01
Are you legally authorized to work in the United States?
02
Will you now or in the future require sponsorship to work within the United States?
03
Please indicate your highest level of education completed.
04
If you indicated completion of a degree, please provide your major and/or minor (if none, enter "N/A") in the space provided.
05
Please indicate your years of recent and relevant managerial experience.
06
Please describe your recent and relevant managerial experience (if none, enter "N/A") in the space provided.
07
Please indicate your level of proficiency with a computer.
08
Please select below any license/certifications currently held.
09
Please list below any other professional certifications you currently possess (if none, enter "N/A") in the space provided
10
Do you have experience working with a state/local government agency?
11
If you answered "Yes" to the previous question, please indicate the name(s) of the organization(s) and position(s) held with a state or local government (if "No", enter "N/A") in the space provided.
12
Do you possess a valid driver license?
Required Question
Location : Milton, FL
Job Type: Full-Time
Job Number: 01573
Department: CLERK OF COURT (DIVISION 30)
Opening Date: 11/04/2024
Closing Date: Continuous
General Description
Responsible for the activities of the Finance Department of the Santa Rosa County Clerk of the Circuit Court. Responsible for planning, directing, and managing Finance Department activities and personnel. Assign, review, and evaluate the work of division employees. Represent the Clerk's office in a professional manner when communicating with customers, business associates, and fellow employees. Produce the Comprehensive Annual Financial Report and coordinate the external audit.
Essential Job Functions
ESSENTIAL JOB FUNCTIONS:
- Sets goals and objectives.
- Direct and oversee general ledger maintenance, accounts receivable, accounts payable, cash and investment management, debt management, budgetary functions for the Clerk's finances and fixed assets reconciliation.
- Ensure completion of the Comprehensive Annual Financial Report.
- Review and approve reconciliations, check registers and journal entries.
- Review financial documents for completeness and accuracy.
- Ensure the maintenance of financial records and analyze and resolve varied financial problems.
- Recommend, develop, and implement procedures to improve the efficiency and effectiveness of the Finance Department.
- Assist Chief Deputy of Operations with the development and submission of budgets for the Board of County Commissioners and the Clerk of Courts Operations Corporation (CCOC) by the required due dates. Assist with development of other budgets, as needed.
- Prepares and submits the Revenue and Expenditure Tracking Report to the CCOC by the 20th of each month and other reports as required.
- Assist with the annual external financial statement audit and preparation of the related financial reports.
- Prepares and reviews monthly budget and actual revenue, expense and projection reports.
- Prepares monthly Title IV-D invoice.
- Takes lead in Title IV-D audits and other applicable audits. Assists in Article V audits.
- Assists with investment decisions and attends yearly 8.0 hours of continuing professional education relating to investments per County Investment Policy.
- Work closely with Board of County Commissioners department managers and Clerk's management to coordinate and implement financial policies, procedures, and entries.
- Provide guidance and technical assistance to Finance Department employees in the resolution of operational problems.
- Create and administer the Finance Department's policies and procedures.
- Assist with selection and hiring applicants for employment to ensure appropriate Finance Department staffing levels.
- Conduct performance appraisals and implement performance plans.
- Ensure communication of serious problems and important issues to the Clerk of the Courts.
- Other projects as directed by the Clerk
- Must demonstrate commitment to our mission, vision, values and goals and represent the County in a professional, dignified manner always both in actions and appearance.
- Must be able to meet minimum attendance standards.
- Performs related duties as required.
NOTE: The omission of an essential function of work does not preclude the Clerk of Court from assigning duties not listed herein if such functions are a logical assignment to the position.
ESSENTIAL PHYSICAL SKILLS: Manual dexterity and good vision. Sit for extended periods.
ENVIRONMENTAL CONDITIONS: Office
KNOWLEDGE OF: Knowledge and understanding of General Accepted Accounting Principles (GAAP) specific to government entities, include the Governmental Standards Board (GASB).
Knowledge of financial reporting for government entities, including Annual Comprehensive Financial Reports (ACFR) and financial statements specific to funds and activities.
Knowledge of laws and regulations governing public finance, such as debt issuance, revenue collection, and fiscal management.
Knowledge of Clerk's Office policies and procedures.
Knowledge of supervisory principles and practices.
Knowledge of Public Records Law.
ABILITY TO: Ability to communicate clearly and concisely, orally and in writing.
Establish and maintain effective working relationships with staff, superiors and the public. Understand and carry out oral and written instructions. Analyze complex situations and adopt reasonable courses of action. Supervise a group of staff in a manner conducive to full performance and high morale. Adapt to changing technologies and practices. Perform research related to division responsibilities. Accurately and efficiently input both alphabetical and numerical data. Address complex financial challenges unique to governmental accounting.
SKILLS: Operate a computer; use of common office software including Microsoft Office and applicable specialized finance software applications.
Minimum & Preferred Qualifications
Bachelor's degree from an accredited college or university; supplemented by five years of recent and relevant managerial experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills and abilities.
LICENSURE AND/OR CERTIFICATIONS:
Requires a valid driver license at the date of hire and maintain said license while employed in this position. Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation is preferred.
Supplemental Information
Position is "Unclassified"
Applicants must have at least the minimum educational documentation and/or certifications (requested within the job description) uploaded with their application to be eligible for consideration. Documentation may be uploaded at the time of application, scanned and emailed, faxed, or hand-delivered.
NOTE: The information given on your application will be evaluated against the minimum qualifications of the job description. After all applications are evaluated, your name will be placed on the employment list and sent to appropriate hiring authority for consideration.
The online application and complete job descriptions can be viewed at www.santarosa.fl.gov Complete job descriptions may also be obtained at the Human Resources office located at 6495 Caroline Street, Suite H Milton, FL 32570.
Candidates may be asked to demonstrate knowledge and skills related to the position during the interview process.
A Drug Free Workplace/EQUAL OPPORTUNITY EMPLOYER /Veteran's Preference will be given in accordance with Florida Statutes.
HOLIDAYS: Employees receive 11 paid holidays.
ANNUAL LEAVE:
0-4 years - Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)
5-9 years - Employee is eligible to earn up to 130 hours per year. (5 hours per pay period)
10-14 years - Employee is eligible to earn up to 156 hours per year. (6 hours per pay period)
15-19 years - Employee is eligible to earn up to 182 hours per year. (7 hours per pay period)
20+ years - Employee is eligible to earn up to 208 hours per year. (8 hours per pay period)
SICK LEAVE: Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)
HEALTH INSURANCE: Choice between three (3) health plan options.
DENTAL INSURANCE: Employee has the opportunity to purchase dental insurance.
VISION INSURANCE: Plan may be purchased by employees and their eligible family members.
FLEXIBLE BENEFITS: Consists of Health, Dental, Cancer, Short Term and Long Term disability. These benefits may be purchased by employees on a pre-tax basis.
LIFE INSURANCE: FREE policy for $25,000
SUPPLEMENTAL LIFE INSURANCE: Employee may purchase additional life and accidental death insurance through group rates.
TAX-FREE SPENDING ACCOUNTS: Tax-free spending accounts to help pay for health care and dependent care expenses.
RETIREMENT: As a Florida Retirement System (FRS) member, employees pay 3% of gross salary on a pre-taxed basis with the County contributing the remaining amount. Eligibility depends on option chosen; either 1 or 8 years to vest.
DEFERRED COMPENSATION: Tax deferred savings plan available for retirement purposes. Employee pays full cost.
SOCIAL SECURITY: Social Security Retirement, Disability, and Insurance Benefits.
CREDIT UNION: Banking services including checking, savings, and loans available per credit union policy.
JURY DUTY: Paid leave for jury duty.
BEREAVEMENT LEAVE: Up to three (3) days leave for death in immediate family.
EMPLOYEE ASSISTANCE PROGRAM: FREE confidential counseling and referral service for employees and their families. Three visits per year for each employee and immediate family members.
UNIFORMS: FREE uniforms for those required to wear uniforms.
EDUCATIONAL OPPORTUNITIES: Full and partial reimbursement of tuition cost for approved course work.
SICK LEAVE POOL: Paid leave, up to 480 hours, awarded for absence due to health emergency.
01
Are you legally authorized to work in the United States?
- Yes
- No
02
Will you now or in the future require sponsorship to work within the United States?
- Yes
- No
03
Please indicate your highest level of education completed.
- High School Diploma or GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
- None of the above
04
If you indicated completion of a degree, please provide your major and/or minor (if none, enter "N/A") in the space provided.
05
Please indicate your years of recent and relevant managerial experience.
- None
- Less than 3 years
- At least 4 years but less than 5 years
- At least 5 years but less than 7 years
- At least 7 years but less than 9 years
- At least 9 years but less than 11 years
- At least 11 years but less than 13 years
- At least 13 or more years
06
Please describe your recent and relevant managerial experience (if none, enter "N/A") in the space provided.
07
Please indicate your level of proficiency with a computer.
- None, but willing to learn
- Beginner
- Intermediate
- Advanced
- None of the above
08
Please select below any license/certifications currently held.
- Certified Public Accountant (CPA)
- Certified Government Finance Officer (CGFO)
- None of these
09
Please list below any other professional certifications you currently possess (if none, enter "N/A") in the space provided
10
Do you have experience working with a state/local government agency?
- Yes
- No
11
If you answered "Yes" to the previous question, please indicate the name(s) of the organization(s) and position(s) held with a state or local government (if "No", enter "N/A") in the space provided.
12
Do you possess a valid driver license?
- Yes
- No
Required Question