Director of Facilities Management

Company Perks

As a team member of Dental Associates, you can expect excellent compensation, experience on-the-job training, continued education offerings and abundant opportunities for career growth.

Benefits Overview:

• Flexible PTO
• Medical Insurance with optional Health Savings Account through Associated Bank
• Dental: Diagnostic and Preventive covered at 100%, Basic and Restorative (immediate family)
• Vision Insurance
• Life Insurance
• 401k
• Company paid short term disability
• Paid Holidays
• FSA
• Critical Illness
• Hospital Indemnity

Job Responsibilities

The Director of Facilities Management will oversee the maintenance, safety, and operations of all 15 clinics across the state. This role requires a proactive, strategic approach to both day-to-day facilities management and long-term planning to ensure operational efficiency and budget adherence. The Director will also ensure compliance with health and safety regulations, manage vendor relationships, and lead a team of four facilities professionals.

Facility Operations & Maintenance

• Oversee daily facility operations for all 15 clinics, ensuring clean, safe, and fully functional environments.
• Develop, implement, and monitor preventive maintenance programs to reduce operational downtime and extend dental and facility equipment life.
• Ensure compliance with local, state, and federal health, safety, and environmental regulations.
• Act as the point of contact for emergency situations, including coordinating timely response to repairs, system failures, or incidents at clinics.

Team Leadership & Development

• Lead and manage a team of four facilities professionals, providing guidance, training, and performance evaluations.
• Foster a collaborative and proactive team culture focused on high-quality service and efficient problem-solving.
• Assign tasks, monitor progress, and ensure the team is responsive to both routine and urgent maintenance needs.

Strategic Planning & Project Management

• Develop and implement long-term facilities plans, aligned with the organization's growth objectives, that anticipate future needs and infrastructure improvements.
• Lead and manage construction, renovation, or expansion projects, ensuring they are completed on time, within scope, and on budget.
• Collaborate with leadership to assess future facility needs and integrate them into the organization's strategic plans.

Budget & Vendor Management

• Develop and manage the annual facilities budget, including capital expenditures and operating costs.
• Track and analyze facility-related expenses, identifying opportunities for cost-saving initiatives.
• Manage vendor relationships, including negotiating contracts, overseeing service quality, and ensuring vendors meet all compliance and performance standards.
• Oversee procurement of materials, supplies, and services required for facility operations.

Proactive Risk Management

• Identify potential facility risks and implement mitigation strategies to minimize operational disruptions.
• Conduct regular inspections of all clinic locations to identify and address maintenance or safety concerns before they escalate into larger issues.
• Stay current with industry best practices and emerging trends to ensure optimal facility management strategies.

Technology & Systems Management

• Oversee the use of facility management software, ensuring the accurate tracking of work orders, maintenance logs, and asset management.
• Implement new technologies or systems that enhance efficiency, safety, and cost-effectiveness in managing the organization's facilities.

Job Requirements

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field (or equivalent experience).
• 5-7 years of experience in facilities management, with at least 3 years in a leadership role.
• Experience in managing multi-site operations, preferably in healthcare, dental services, or a similarly regulated industry.
• Strong understanding of building systems (HVAC, electrical, plumbing, etc.) and maintenance processes as well as dental equipment.
• Proven experience in budget management and cost control.
• Demonstrated success in strategic planning and long-term project management.
• Strong leadership and team management skills, with the ability to motivate and develop staff.
• Excellent communication, organizational, and problem-solving abilities.
• Familiarity with facility management software and tools.

Key Competencies:

• Proactive Mindset: Ability to anticipate facility needs and take preventive measures to avoid issues.
• Strategic Thinking: Skill in long-term planning, aligned with organizational growth.
• Leadership: Capable of leading and developing a high-performance team.
• Financial Acumen: Strong budgeting and cost-management skills.
• Vendor Management: Experience negotiating contracts and overseeing external vendors.
• Problem-Solving: Ability to address and resolve facility issues quickly and effectively.

The Company

At Dental Associates, we foster a culture which invites our patients into our "dental home" and provides our employees with a career, not just a job.

Founded in 1974, Dental Associates is Wisconsin's largest family and dentist-owned dental group practice with 15 offices throughout the state. Dental Associates is a strong company with the resources to continually invest in our overall growth and talented team members. Be part of a dynamic organization that will make you proud.

If you're ready for an exciting, stable career with a growing company apply today!

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