Sr. Executive Assistant

About BridgeBio

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aim to translate today's discoveries into tomorrow's medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.

To learn more about our story and company culture, visit us at https://bridgebio.com
Who You Are

We are seeking a professional, experienced, take charge Sr. Executive Assistant to keep business operations organized, track, and move forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. Ensures that the Executive's productivity is enhanced by managing calendars and schedules, including managing expense reports. Must have the ability to manage multiple high-priority assignments. Fosters and maintains strong working relationships within all levels of the company and outside vendors and contacts. Creates and/or modifies presentations as needed. Works on complex assignments and requires considerable judgment, initiative, and specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision, projects are of the highest quality, and follow-through is outstanding.
Responsibilities

• Handle business and company details of a highly confidential and sensitive nature
• Support team meeting preparation by independently gathering, assembling, and analyzing information from a variety of sources to prepare reports, manuals, agendas, correspondence, and memoranda's, including presentation materials for the Board of Directors and other significant meetings
• Maintain the leadership/team calendars and travel schedules. Coordinates meetings and conferences and makes travel arrangements, including both domestic and international travel
• Initiate high-level contacts of a sensitive nature inside and outside the company
• Manage and coordinate logistics for on/off-site meetings and conferences, keeping all parties informed
• Manage accounts payable through purchase orders and Concur/corporate credit cards for leadership and assigned executives and client group(s) at the Vice President level and above
• Reconcile program expenses through review of actual costs and generating monthly expense variance report
• Coordinate procurement of hardware and/or software for colleagues
• Maintain and assist with a calendar of events such as investor conferences, scientific conferences, high-priority meetings, and other key company events
• Prepare and distribute materials for leadership, including proofreading documents, presentations, spreadsheets, printing and & copying materials needed, and other tasks as requested
• Work with appropriate colleagues/departments to support the creation and management of the processing of statements of work, purchase orders, master service agreements, and any other confidential records related to department work
• Assist with logistics in company events and activities and manage office calendar
• Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives
• Perform project administration responsibilities and other assignments as directed

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-quality executors, who execute against goals and milestones with quality, precision, and speed

Education, Experience & Skills Requirements

• Bachelor's Degree from an accredited college/university
• Minimum of 7-10 years of experience supporting senior executives required
• Must have a proven track record of supporting senior-level executives
• must have knowledge of Coupa, Concur, and Veeva
• Demonstrated ability to establish priorities and act quickly and professionally
• Must be able to hit tight deadlines, stay organized, and be a self-starter
• Thorough knowledge in the use of Microsoft Office suite (Word, PowerPoint, Excel) is required
• Excellent verbal and written communication skills are required
• Demonstrate ability to handle sensitive information, which has tactical and strategic importance

What We Offer

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak
• An unyielding commitment to always putting patients first. Learn more about how we do this here
• A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science
• A place where you own the vision - both for your program and your own career path
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game
• Access to learning and development resources to help you get in the best professional shape of your life
• Robust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)
• Flexible PTO
• Rapid career advancement for strong performers
• Potential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over time
• Partnerships with leading institutions
• Commitment to Diversity, Equity & Inclusion

At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this salary range may not reflect positions based in other states.

Salary

$115,000-$180,000 USD