Accounting and Auditing Administrator
Apply NowCompany: Decatur Public Schools District #61
Location: Decatur, IL 62521
Description:
Position Type:
Administration/Administrator
Date Posted:
11/14/2024
Location:
Keil Administration Building
Date Available:
11/20/2024
Closing Date:
11/19/2024TITLE: Accounting and Auditing Administrator
PURPOSE: Responsible for overseeing all accounting functions, ensuring compliance requirements, and managing internal controls. The Accounting and Auditing Administrator will take a hands-on approach to learn, audit, and optimize all finance processes across the organization while completing the organization's budgeting process. This role will collaborate closely with the COO to ensure efficiency, accuracy, and adherence to fiscal policies and/or practices and/or regulations. The Accounting and Auditing Administrator will provide strategic leadership in financial reporting and process improvement, working closely with executive leadership to align financial operations with overall business goals.
QUALIFICATIONS:
REPORTS TO: Chief Operations Officer
SUPERVISES: Coordinator of Budgets and Accounting, Claims Analysts (2), and Grants Administrator
MAINTAINS LIAISON WITH: Executive Cabinet, District Leadership Team, External Auditors, and All Administrators including Support Staff for the above Administrators
ESSENTIAL FUNCTIONS:
(The following are the essential fundamentals to include but not limited to the following job duties.)
GRADE LEVEL: 16B
FSLA: Non-Exempt
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to use repetitive hand motions, including prolonged use of a computer terminal. The employee is frequently required to sit, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.
Hear in the normal audio range with or without correction.
MENTAL DEMANDS:
While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.
WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. The job is performed under minimal temperature variations and a generally hazard free environment.
Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan.
Attachment(s):
Administration/Administrator
Date Posted:
11/14/2024
Location:
Keil Administration Building
Date Available:
11/20/2024
Closing Date:
11/19/2024TITLE: Accounting and Auditing Administrator
PURPOSE: Responsible for overseeing all accounting functions, ensuring compliance requirements, and managing internal controls. The Accounting and Auditing Administrator will take a hands-on approach to learn, audit, and optimize all finance processes across the organization while completing the organization's budgeting process. This role will collaborate closely with the COO to ensure efficiency, accuracy, and adherence to fiscal policies and/or practices and/or regulations. The Accounting and Auditing Administrator will provide strategic leadership in financial reporting and process improvement, working closely with executive leadership to align financial operations with overall business goals.
QUALIFICATIONS:
- Bachelor's Degree in Accounting, Finance, or Business required; Master's Degree in Accounting, Finance, or Business Preferred; CSBO Preferred.
- At least ten (10) years of experience in accounting and/or school business.
- Must be proficient in Word, Excel, Outlook and Financial Accounting Software.
- Comprehensive knowledge of accounting principles and practices with strong knowledge of the Illinois Program Accounting Manual is preferred.
- Skills, knowledge, abilities:
- Understanding of Governmental Accounting.
- Strategic and analytical mindset.
- Ability to drive process improvement initiatives.
- Proactive and results-oriented leadership.
- Strong attention to detail and organizational skills.
- Ability to exert strong leadership in the field of accounting and to inspire superior performance in members of the staff.
- Knowledge of generally accepted accounting principles and practices.
- Ability to make firm decisions in the areas of responsibility and to delegate responsibility to members of the staff.
- Ability to develop and implement short and long-range plans and processes.
- Ability to function independently and effectively in addition to being a member of the business office team.
- Ability to communicate effectively in speech and writing.
- Good interpersonal skills with administrative staff and support.
- Able to use office equipment.
REPORTS TO: Chief Operations Officer
SUPERVISES: Coordinator of Budgets and Accounting, Claims Analysts (2), and Grants Administrator
MAINTAINS LIAISON WITH: Executive Cabinet, District Leadership Team, External Auditors, and All Administrators including Support Staff for the above Administrators
ESSENTIAL FUNCTIONS:
(The following are the essential fundamentals to include but not limited to the following job duties.)
- Monitors all financial transactions of District 61 and Macon-Piatt Special Education District to ensure compliance with generally accepted accounting principles and the Illinois Program Accounting Manual.
- Works closely with the COO to ensure the financial health and sustainability of the organization.
- Prepares, coordinates, and monitors annual budget including filing budget reports and preparation of budget for the Board of Education.
- Acts as the Departmental Leader in absence of the Operations Officer.
- Audits Bank Reconciliations for all Bank and Investment Accounts.
- Provides oversight of financial records and ensure issuance of pertinent financial reports.
- Conducts ongoing comprehensive audits of all finance processes, identifying gaps, inefficiencies, and areas for improvement.
- Supervises and evaluates Coordinator of Budgets and Accounting, Claims Analysts (2), and Grants Administrator.
- Assists with reviewing and optimizing accounting practices, internal controls, and financial reporting systems.
- Assists with initiatives to automate and streamline accounting processes, reducing manual work, and improving accuracy.
- Assists with developing and implementing policies and procedures to strengthen financial controls and ensure efficient workflow.
- Assists with preparation of the Annual Financial Reports (District 61 and Macon Piatt Special Education District) for audit. Works closely with the auditors in their review of internal controls and financial statements.
- Assists auditors for the purpose of providing supporting documentation.
- Supervises and evaluates staff.
- Performs internal financial audits as necessary.
- Leads, mentors, and develops the accounting team to foster a culture of continuous improvement and high performance.
- Assists and backup all Business office functions.
- Accounting resource specialist to the Decatur Public School Foundation.
- Responsible for District accounting records.
- Audits purchasing and payables, and Student Activity Accounts processes at the building level.
- Assists with the supervision and preparation of ISBE Reporting.
- Other duties as assigned.
GRADE LEVEL: 16B
FSLA: Non-Exempt
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to use repetitive hand motions, including prolonged use of a computer terminal. The employee is frequently required to sit, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.
Hear in the normal audio range with or without correction.
MENTAL DEMANDS:
While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.
WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. The job is performed under minimal temperature variations and a generally hazard free environment.
Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan.
Attachment(s):
- Accounting and Auditing Administrator Job Descripton11.12.2024.docx