Assistant Project Manager

COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT's flagship Empire State Building, the "World's Most Famous Building," features its iconic Observatory that was declared the #1 Attraction in the World - and the #1 Attraction in the U.S. for the third consecutive year - in Tripadvisor's 2024 Travelers' Choice Awards: Best of the Best Things to Do. The Company is the recognized leader in energy efficiency and indoor environmental quality. As of September 30, 2024, ESRT's portfolio is comprised of approximately 7.8 million rentable square feet of office space, 0.7 million rentable square feet of retail space and 732 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.

The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified as a Great Place to Work by the global authority, Great Place to Work, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.

POSITION SUMMARY

The Assistant Project Manager's (APM) primary focus will be to coordinate all activities throughout the design and construction project life cycle including project initiation, planning, execution, monitoring and closeout. The APM will be responsible for assisting the Project Manager to ensure that all financial, contractual, and scheduling deliverables are completed for assigned projects. The APM will have direct exposure and involvement in a broad range of Capital Improvement and space development projects throughout the project life cycle.

RESPONSIBILITIES

• Actively engage with internal and external stakeholders
• Support the Project Manager in a wide range of department deliverables, project specific activities, and financial reporting
• Contribute to the successful completion of critical project timelines
• Participate in the design development and logistics planning of projects to minimize the impact of the work on tenants and building operations
• Draft tenant communications regarding kick-off meetings, approval of tenant extras, advance and final notices of possession dates, tenant delay notices, etc.
• Assist with overseeing project execution, shop drawing approval, field inspections, insurance certificates, permit filing/issuance/closeout
• Assist with supervising compliance with competitive bidding and contract administration
• Maintain and expand best practices, department procedures, and compliance
• Assist with administrating MWBE and ICAP programs and track projects award to maximize compliance with ESRT's goals for Diversity, Equity, and Inclusion
• Support project teams to ensure that proper procedures and financial requirements are followed
• Identify and implement strategies to improve operational performance and promote best practices for Capital Planning and Construction
• Provide recommendations on strategies to reduce expenses, shorten construction timeframes, and minimize tenant inconvenience
Engage in Capital Improvement, Retail, and Tenant Installation projects
• Pre-built office units / Turn-key office spaces / Retail projects
• Lobby / Common corridor / toilet room rehabilitations and upgrades
• New Storefronts, Local Law 11 cycles, roofs, facades, windows, etc.
• Tenant Amenity projects / Wellness projects /Space Planning
Assist with the Design, Planning and Pre-construction of Capex / TI Projects:
• Project initiation
• Planning
• Execution
• Monitoring
• Closeout

WHAT SUCCESS LOOKS LIKE

• You effectively support project execution from start to finish, ensuring timely and budget-friendly delivery.
• You uphold high-quality standards, assist in guiding the team with clear direction and purpose, and help foster positive relationships with clients and stakeholders.
• You are skilled at identifying and mitigating risks, adapting to unforeseen challenges, and continuously seeking innovative ways to enhance efficiency and outcomes.

REQUIRED SKILLS / ABILITIES

• Strong business management acumen, organizational, and time management skills
• Effective communication and customer service skills
• Strong understanding and experience in construction project life cycle
• Proficient in various software: Yardi, MS Office, Acrobat, Bluebeam, MS Project
• Thorough understanding of cost management and corporate controls
• Creative and motivated to meet deadlines and implement solutions
• Proficient in reading and interpreting design and construction document

EDUCATION & EXPERIENCE

• Bachelor's degree from an accredited institution in Construction Management, Engineering, or Architecture strongly preferred
• Minimum of 3+ years of progressively responsible experience in project management for commercial, residential, and retail projects.
• PMP certification is preferred

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

WHAT YOU CAN EXPECT

• At ESRT, like our tenants, our employees come from everywhere. We foster a richly diverse work environment that captures top talent and cultivates the best ideas. By focusing on inclusion and celebrating our differences, we create even greater value - in business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive. In addition, ESRT employees embody our Company Culture & Success Factors:
• Adaptable - you are a self-starter who's able to quickly digest and execute new processes to work both collaboratively and independently
• Dynamic - you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
• Dependable - you take a strong sense of ownership and accountability over your work
• Passionate - you keep up with industry trends and are excited about the potential to propel the industry forward with a "roll-up-your-sleeves" attitude
• Curious - you consistently look for new ways to work smarter, not just harder
• Ethical - you treat others with respect, and embrace and contribute to a culture of diversity and inclusion
• Positive - you possess a service-oriented attitude with excellent follow through

BENEFITS

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital, Accident, and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional, financial, and legal support

WELL-BEING

• Generous paid time off
• Flex remote work time
• Flex Summer Fridays
• Employee engagement programs
• Volunteer time off
• Continuing education
• Complimentary Empire State Building Observatory access
• Complimentary gym membership and other wellness benefits
• Employee Discount Programs

$100,000 - $115,000 a year

Salary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses.

ESRT is an affirmative action and equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Accommodations are available for applicants with disabilities