Administration Manager / FSO

Summary

The Administration Manager supports both the CEO and CFO. This position plays a pivotal role in the efficiency of these executives. This position is fully remote.

Duties and Responsibilities

• Maintain and protect highly confidential corporate and personal information.
• Effectively answer and screen messages from investors, press, solicitors, etc.
• Arrange Board meetings and provide related administrative and logistical support.
• Arrange domestic and international travel including air, ground, and hotel.
• Manage senior level calendars as needed.
• Prioritize incoming tasks and requests.
• Bring a proactive approach to supporting the CEO's office while performing a wide range of executive and company administrative duties.
• Manage state registrations for doing business, payroll taxes, sales tax and franchise tax.
• Manage company contract files.
• Manage US and Canada American Express accounts.
• Manage expense reimbursement platform; review and approve US and Canadian expense reports; provide reports to payroll on a monthly basis.
• Manage government reporting requirements, SAM registration, D&B, etc.
• Other duties as required.

Requirements and Experience

• 3-5+ years supporting a President, CEO or senior executive of small to mid-sized corporation, ideally one financed by Venture Capital firms
• Ability to plan, set priorities, and manage tasks and deadlines.
• Excellent judgement, discretion, and confidentiality required.
• Strong initiative with ability to work efficiently and independently.
• Strong time management and organizational skills.
• Excellent communication skills (written and oral) and professional demeanor.
• Proficient with Microsoft Applications: Outlook. Word, Excel and PowerPoint, Zoom, Salesforce.