Budget & Financial Management Division Manager (Analyst IV)

Budget & Financial Management Division Manager (Analyst IV)

City of Portland

Salary: $117,956.80 - $168,708.80 Annually

Job Type: Regular

Job Number: 2024-01169

Location: 1120 SW 5th Ave, OR

Bureau: Portland Bureau of Transportation

Closing: 12/9/2024 11:59 PM Pacific

The Position

Job Appointment: Full-Time
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204
Benefits: Please check our benefits tab for an overview of the benefits for this position.
Union Representation: Non-represented, no union affiliation.
To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements .

Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and cover letter.

About the position:
This position serves as the division manager and is responsible for managing 7 employees assigned to budget development & monitoring, financial forecasting, Local Improvement District financing, and capital controls.

About the division:
The Budget and Management Division has 8 employees and provides essential services to the bureau, including: budget development and monitoring, revenue forecasting, local improvement district financing, debt management, and capital project controls.

What you'll get to do:

• Manage a group of 7 analysts assigned to budget preparation and monitoring, financial forecasting, Local Improvement District financing, and capital controls
• Develop budgets, monitor revenue and expenditures, and make recommendations for investment to senior leadership
• Develop and administer complex analytical models for forecasting and tracking multiple revenue sources
• Research, share information, and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other Bureaus/Offices, and various organizations, committees, community groups, and labor representatives.
• Develop and present objective analyses, observations, findings, conclusions, and recommendations to supervisors, managers, and City officials via written reports, oral presentations, and public forums
• Provide training, problem-solving, advice, support, and guidance in areas of expertise
• Coordinate and represent the bureau on citywide committees and teams
• Supervise, plan, organize, and evaluate the work of assigned employees

Who you are:

• Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing
• Innovative: You have an aptitude for continuous improvement and can excel in change management. You've demonstrated the ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making
• Problem Solver: You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions
• Authentic: Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers and employees with respect and are accountable
• Results Driven: This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner
• Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment
• Relationship Builder: An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively

About the Bureau: The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov .

The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community.

Questions?:
Terrol Johnson
Senior Recruiter
[email protected]

To Qualify
Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications:

Knowledge of the principles of public administration, municipal budget development, public agency financial management and reporting, and administrative, organizational, procedural, and financial analysis.

Ability to analyze and identify complex administrative, operational, economic, financial, budgetary, and organizational issues; evaluate alternatives; provide sound, logical, fact-based conclusions and recommendations.

Ability to communicate clearly, logically, and persuasively, both verbally and in writing.

Ability to prepare clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data.

Ability to communicate complex analytical topics to non-technical audiences.

Ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.

The Recruitment Process

STEP 1: Apply online between November 25, 2024 - December 09, 2024 Required Application Materials:

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
• Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
• Application Tips:
• Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. A subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Your resume should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.

BOLI: Equal pay For Workers: State of Oregon
Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of December 09, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of December 16, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD
Step 6: Start Date: TBD

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here for additional information regarding the following:

• Click here for additional information regarding the following:
  • City of Portland Core Values
  • Recruitment Process - Work Status
  • Equal Employment Opportunity
  • Veteran Preference
  • ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

To apply, please visit https://www.governmentjobs.com/careers/portlandor/jobs/[redacted]/budget-financial-management-division-manager-analyst-iv

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