Director, Office of Internal Operations

Position Type:
Administration (Educator/Operations) - WVDE/Director (WVDE)

Date Posted:
11/26/2024

Location:
Internal Operations

Closing Date:
12/04/2024

County:
West Virginia Department of EducationTITLE OF VACANCY: Director, Office of Internal Operations

POSITION TYPE: Professional

ADMINISTRATIVE UNIT: Division of Deputy Superintendent, Office of Internal Operations

LOCATION: Charleston, WV

TYPICAL WORK HOURS: 8:00 AM to 4:00 PM

SALARY: $103,599 plus competitive benefits package (WVDE Summary of Benefits) equal to approximately 35% of direct compensation

DUTIES AND RESPONSIBILITIES:

Directs budget preparation including appropriation requests.

Directs expenditure schedule preparation.

Directs preparation of amendments to budgets and expenditure schedules.

Approves contractual agreements, transmittals, purchase orders, deposits, maintenance agreements, rental agreements, personnel action, payroll or any other type expenditure or deposit of funds and grants.

Directs the activities of the internal fiscal office.

Daily operation of the state's accounting system (OASIS) and the state's payroll system (KRONOS).

Directs activities of a highly confidential nature.

During the legislative session prepares and/or assigns fiscal note development, bill analysis, draft bills, answers requests from various legislators regarding the budget and fiscal costs required to implement educational related bills.

Travel to Association of School Business Officials meetings, county accreditation seminars, business managers/treasurers meetings.

Implements new fiscal management procedures, budget cuts, salary adjustments and budget improvements.

Provides leadership to county school systems and works with other divisions within the department on the implementation of legislation, state board actions and department initiatives.

Perform other assignments as deemed appropriate and necessary by the State Board of Education, Deputy Superintendent, and the State Superintendent of Schools.

QUALIFICATIONS:

BS in Business Administration or related field with emphasis in Accounting; Certified Public Accountant (CPA) designation preferred.

Five (5) years of experience in accounting, budgeting and management; state government experience preferred.

Experience and skills in the state's accounting systems, OASIS and KRONOS.

EXPECTATIONS:

The staff member works effectively as a member of the educational team.

The staff member demonstrates self-control and exhibits an attitude of mutual respect and tolerance.

The staff member demonstrates ethical conduct and good work habits such as punctuality and attendance.

The staff member demonstrates self-direction and the ability to use software applications for work productivity and collaboration.

The staff member is self-motivated and demonstrates the ability to manage multiple tasks/assignments to accomplish high-quality work to meet demanding deadlines with minimal supervision.

The staff member demonstrates excellent oral and written communication skills, and excellent presentation skills using current technologies.

The staff member demonstrates ability to work effectively with county personnel and other state/local officials.

The staff member understands that work assignments may change or be added, as priorities emerge with the West Virginia Department of Education (WVDE).

EMPLOYMENT RELATIONSHIP:
Department of Education staff are employed upon recommendation of the State Superintendent of Schools and are state employees. No representative or employee of the state is authorized to enter into any employment contract or other agreement. Department staff work under the direction of the State Superintendent of Schools for the general supervision of the free schools in the state and implementing the policies of the board and other necessary tasks as determined by the State Superintendent of Schools or his/her designee. Each employee is "at-will" and subject to termination by the State Superintendent of Schools at any time, with or without notice, cause or compensation.

The employment relationship between the State Superintendent of Schools and the employee may be terminated by either party. Reasons for termination by the State Superintendent of Schools include, but are not limited to, immorality, incompetency, cruelty, insubordination, intemperance, willful neglect of duty, unsatisfactory performance, the conviction of a felony or a guilty plea or a plea of no contest to a felony charge, misuse of funds or property, violations of law or policies of the state board, lack of need, or a lack or loss of funding.