Assistant Manager, Office of Research Contracts

Assistant Manager, Office of Research Contracts

Posting Number
req21413

Department
Office of Research Contracts

Department Website Link
https://research.arizona.edu/administration/sponsored-projects-services-and-office-research-contract

Location
Main Campus

Address
Tucson, AZ USA

Position Highlights

Office of Research Contracts (ORC) at the University of Arizona is in search of a Assistant Manager, Office of Research Contracts. As an Assistant Manager in the Office of Research Contracts, you will play a critical role in assisting Office of Research Contracts Managers in leading, mentoring, and developing grant and contract negotiation teams, fostering a collaborative environment, and ensuring continuous professional growth. The Assistant Manager, with support from the Team Managers, will be responsible for the development of team and campus training and instruction materials, the development and revision of written policies, procedures, guidelines, and templates for research awards, student experience/affiliation agreements, and other funded and non-funded agreements. The Assistant Manager will also be responsible for leading and supervising a team of two employees as well as their own assigned negotiations of complex Federal, State, and industry sponsored research, service, and other funded and non-funded agreements in a timely manner, using independent judgment and with minimal or no guidance from the Managers or Director. May occasionally fill in as Manager when a Team Manager is out of office, managing the assignment and negotiation of incoming grants and contracts, outgoing subawards, and other related agreements.

Sponsored Projects Services (SPS) and the Office of Research Contracts (ORC), units of Research, Innovation & Impact (RII), assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources. Our mission is to support and enhance the University's reputation while working to achieve strategic goals with broad services in the following areas: Proposal Development and Submission, Contracting, Postaward Management and Administrative Guidance.
Outstanding UA benefits include health, dental, vision, and life insurance; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Duties & responsibilities:

• Lead and manage others in departmental initiatives focused on new-hire on-boarding, training, and the development of policies, procedures and agreement templates. Regularly review these initiatives and work products to ensure alignment with current institutional standards and processes as well as compliance with federal and state laws and regulations, identifying and implementing improvements as needed. Supervise a team of two negotiators responsible for the negotiation of student experience/affiliation agreements, including overseeing performance, guiding daily work assignments, and fostering growth through mentoring and training.
• Reviews, negotiates, and processes complex agreements from various Federal and State research sponsors, other academic institutions and non-profits, and industry. Exercise independent judgment while negotiating troublesome clauses to obtain contractual terms more applicable to public universities and the proposed scope of work. Evaluates and interprets contractual terms and conditions including Uniform Guidance, Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) or other federal agency equivalent regulations, state statutes, and/or municipal or international laws included in various award documents.
• Collaborate, liaise, and coordinate with other areas of research administration for assessment, process improvements, recommended solutions and implementation of programs/initiatives, such as with Export Control, Office of General Counsel, Risk Management and the Provost's Office. May represent the Office of Research Contracts as part of campus policy and procedure working groups or University committees as required. Communicates, trains and explains policies, regulations and laws to internal and external stakeholders, including leadership and researchers across campus.
• Act as interim Manager for other teams in the absence of primary Manager, overseeing team assignments, handling and prioritizing contract related queries from internal and external stakeholders, and offering guidance to contract negotiators on their assigned agreements. Ensure that all agreements align with federal, state, agency and institutional policies."
• Additional duties may be assigned.

Knowledge, skills and abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and collaborative skills, along with the ability to interact effectively with a diverse constituency.
• Strong knowledge and understanding of legal terms related to intellectual property, confidentiality, liability, publication, etc., for research agreements
• Demonstrated organizational and prioritization skills
• Demonstrated ability to be detail oriented and exercise sound judgment.
• Knowledge and expertise of theories, concepts, principles, and practices in a multi-faceted team leadership.
• Maintains curiosity about their work experience and is comfortable asking questions.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience and a minimum of 3 years of related work experience, or equivalent combination of education and work experience required.
• Federal regulations require that the incumbent be a U.S. citizen, legal permanent resident, or have another protected status under 8 U.S.C. 1324b(a)(3) to be ITAR/EAR compliant.

Preferred Qualifications

• Experience working in higher education, sponsored research, and/or the sponsored project lifecycle.
• Certified Research Administration certification or similar certification preferred.
• Experience in negotiating agreements governed by 2 CFR 200 Uniform Guidance and/or FAR/DFARS clauses.
• Prior experience in a management or supervisory role.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Research

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$75,540 - $98,201

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Grade
10

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$75540

Grade Range Midpoint
$98201

Grade Range Maximum
$120863

Career Stream and Level
M1

Job Family
Grant & Contract Admin

Job Function
Research

Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates

Open Date
12/6/2024

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [redacted].