Vice President for Finance & Administration

JOB DESCRIPTION

Position Title: Vice President for Finance and Administration

Department: Finance & Administration

Reports To: President

Work Hours: 35 hours

Status: Full-time; 12-Month Administration

FSLA Classification: Exempt

Creation/Revision Date: October 20

MISSION

Rosemont College is a community of lifelong learners dedicated to academic excellence and fostering joy in the pursuit of knowledge. Rosemont College seeks to develop in all members of the community open and critical minds, the ability to make reasoned moral decisions, and a sense of responsibility to serve others in our global society.

Rooted in Catholicism, Rosemont welcomes all faiths and is guided by the principles of Cornelia Connelly and the Society of the Holy Child Jesus to meet the needs of the time.

Rosemont College values: Trust in and reverence for the dignity of each person; Diversity with a commitment to building an international community; Persistence and courage in promoting justice with compassion; Care for the Earth as our common home.

SUMMARY

Reporting directly to the President, the vice president for finance and administration (VPFA) is responsible for financial and administrative services and personnel. The VPFA supervises the following areas: controller's office including accounts payable; student accounts; human resources; operations including IT; facilities services; public safety; general office; mail room; food service; and the bookstore. The VPFA reports directly to the president, serves as a member of the president's senior staff, and has frequent interaction with trustees, other vice presidents, and external vendors.

SPECIFIC DUTIES INCLUDE

Finance

• Manage compilation and analysis of annual operating budget, provide budgetary controls and prepare timely and accurate fiscal reports.
• Oversee and coordinate the annual audits and filing of reports with appropriate governmental and financial organizations.
• Develop, plan, review, and supervise practices and procedures for proper control, recording and reporting of college assets, grant funds, receipts, disbursements and cash management.
• Develop, plan, review, and supervise practices and procedures for accurate and timely student billing and effective collection functions.
• Manage endowment fund record-keeping assuring compliance with all conditions, restrictions, and designations imposed by donors and administrators. Calculate unitized value and distribution of the spendable income as related to endowment investments.
• Manage plant fund record-keeping assuring proper recording of acquisitions, disposals, and depreciation.
• Serve as primary contact with payroll, banking, investment, and credit organizations.

Administration

• Participate in strategic planning and decision-making processes focusing consideration on the financial impact and consequences of plans and decisions.
• Manage insurance and risk management programs.
• Supervise selection, negotiation, coordination and implementation of employee benefit programs and implementation of human resource policies and programs.
• Negotiate health insurance benefits annually
• Supervise activities of the operations department including construction project management, maintenance, housekeeping, grounds, public safety, and campus services (telephone, mail, duplicating, transportation, vending, etc.).
• Act as liaison with dining services to negotiate annual rates
• Supervise activities of the financial aid department and assure that it maintains both fiscal and regulatory compliance while providing a high level of service to the campus community.
• Monitor performance and activities of contracted service providers such as facilities services and bookstore to confirm their adherence to contractual obligations and to assure that they provide appropriate services to the college community.
• Monitor adherence to all applicable federal, state, and local laws and regulations pertaining to employment, benefits, facility, property, and environmental issues.
• Overall contract review renewals for college
• Oversee all rental contracts
• Serve as college grievance officer.
• Oversee IT management and contracts.
• Represent the college at professional and public meetings as needed.
• Work with external legal counsel to manage legal services for the college.
• Other duties as assigned by the President.

QUALIFICATIONS

• Required minimum master's degree

REQUIRED EDUCATION, TRAINING AND EXPERIENCE

• Training in IT as needed

EQUIPMENT/MACHINERY USED

• computer

* PLEASE NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibility that are required of the employee for this job. Duties, responsibility and activities may change at any time with or without notice.

SKILLS, ABILITIES, TRAINING, QUALIFICATIONS

• Master's Degree required
• Higher Education experience Preferred
• 5 - 10 years of related experience
• Creative problem-solving skills
• Excellent customer service skills
• Excellent written communication skills
• Demonstrated supervisory and team-building skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong organizational skills and attention to detail
• Ability to complete projects with minimal supervision
• Ability to work independently and on a team
• Ability to work within strict deadlines
• Strong computer skills
• Knowledge & skill in the use of integrated software systems
• Ability to communicate effectively
• Ability to work extended hours as needed
• Detail oriented and organized
• Must possess a valid driver's license
• Ability to work weekends as needed
• Ability / availability to travel
• Must display a good representation of the College
• Proficient with Microsoft Office Products (especially Word and Excel)
• Proficiency with Internet to use as resource, research and work tool
• Good interpersonal skills - ability to work well with Faculty, Students and Staff
• Excellent oral communication skills (i.e., ability to deal effectively with others; speak professionally on the phone, etc.)

ENVIRONMENT

• Regularly Exposed to indoor conditions

PHYSICAL MOVEMENT

• Routinely The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.
• Regularly Climbing: Required to climb stairs
• Regularly Grasping: Required to grasp objects, type, pick up objects, move objects or hold objects
• Routinely Reaching: Required to reach up and out with hands and arms
• Regularly Sitting: Required to remain seated in a normal position for long periods of time
• Occasionally Standing: Required to stand for long periods of time
• Routinely Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one worksite to another or about the campus.

HEARING / SPEAKING / VISION

• Regularly Required to talk and hear
• Regularly The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing documents, data and figures; viewing a computer terminal; moderate reading.
• Regularly Able to see and read computer screens
• Regularly Able to read fine print and/or normal size print

OFFICE MACHINERY USAGE

• Regularly Adding Machine
• Regularly Personal Computer
• Regularly Photocopier / Printer
• Regularly Telephone

NON-DISCRIMINATION STATEMENT

Rosemont College is proud to be an Equal Employment Opportunity Employer and does not discriminate in its employment practices or in its educational programs or activities based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. It is our intent that all qualified applicants will receive equal consideration for employment.