Chief of Staff to the President

Chief of Staff to the President

Posting Number
req21467

Department
Office of the President

Department Website Link
https://president.arizona.edu/

Location
Main Campus

Address
Tucson, AZ USA

Position Highlights

The Chief of Staff to the President at the University of Arizona (U of A) is a senior leadership position responsible for supporting the President, advancing the work of the Office of the President, and serving as the liaison to the Arizona Board of Regents (ABOR).
This role is critical to ensuring the operational efficiency and effectiveness of the President's Office and the Chief of Staff serves as a trusted adviser to the President and his senior leadership team. The incumbent will lead and oversee strategic priorities and objectives for the President and the university, and as such, will demonstrate strong alignment with the U of A's mission, values, and strategic vision, and possess a record of success, sound judgment, integrity, discretion and flexibility working in a complex, dynamic, and demanding environment that requires complete confidentiality.

This Chief of Staff reports directly to the President, works alongside the President's senior leadership team, and interacts regularly with business, government, and community leaders, donors and alumni, and internal and external institutional stakeholders. The Chief of Staff collaborates with faculty, staff, and students to guide actions to realize the university's collective vision. This includes coordinating the execution of projects led by the President and responding to questions, matters of interest and importance, and requests on his behalf.

As a representative for the President's Office, member of the senior leadership team, and liaison to ABOR, this position cultivates a sense of shared purpose and proactively prepares the President and leadership colleagues for critical issues, priorities, and engagements. This highly visible position provides exceptional and professional service.

Knowledge, Skills & Abilities

• Demonstrated commitment to organizationaleffectiveness and excellence.
• Superior research, writing, and communicationskills.
• Sound judgment and demonstrated ability to workindependently, exercise discretion, and manage multiple priorities atonce.
• Excellent interpersonal, organizational, andcritical thinking skills; adaptability to meet changing demands.
• Ability to identify, analyze, and address a widevariety of issues and problems in a high-intensity environment.
• High degree of emotional intelligence andpolitical acumen with a demonstrated ability to navigate sensitive issues andmaintain confidentiality.
• Demonstrated supervisory skills and ability tomotivate and engage others.

Outstanding UA benefits include health,dental, and vision insurance plans; life insurance and disability programs;paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for theemployee and qualified family members; retirement plans; access to UArecreation and cultural activities; and more!

The University of Arizona has been recognized forour innovative work-life programs. For more information about working at theUniversity of Arizona and relocations services, please visit http://talent.arizona.edu/.

Duties & Responsibilities

Ensure that matters requiring the attention of the President are thoroughly developed, researched, and evaluated, and exercise sound judgement in assisting the President with communications.
Build and maintain successful working relationships and coordination with a wide range of offices, faculty, staff, and internal and external stakeholders, and serve as an institutional point of contact to resolve complex matters and advance strategic priorities.
Anticipate, identify, and troubleshoot issues of concern or significance, exercising discretion to provide timely information and necessary updates across multiple stakeholder groups.
Manage high-priority and timely issues and initiatives in close coordination with the President.
Oversee and contribute to the preparation, accuracy, and timeliness of presidential materials, briefings, and correspondence on university and strategic matters.
Participate in key meetings of faculty, staff, students, community members, and/or stakeholders on behalf of the President to ensure understanding of institutional priorities and to move forward strategic decision-making.
Provide direct support to the President at select appearances requiring travel, and frequent evening and weekend work.

• Ensure that matters requiring the attention of the President are thoroughly developed, researched, and evaluated, and exercise sound judgement in assisting the President with communications.
• Build and maintain successful working relationships and coordination with a wide range of offices, faculty, staff, and internal and external stakeholders, and serve as an institutional point of contact to resolve complex matters and advance strategic priorities.
• Anticipate, identify, and troubleshoot issues of concern or significance, exercising discretion to provide timely information and necessary updates across multiple stakeholder groups.
• Manage high-priority and timely issues and initiatives in close coordination with the President.
• Oversee and contribute to the preparation, accuracy, and timeliness of presidential materials, briefings, and correspondence on university and strategic matters.
• Participate in key meetings of faculty, staff, students, community members, and/or stakeholders on behalf of the President to ensure understanding of institutional priorities and to move forward strategic decision-making.
• Provide direct support to the President at select appearances requiring travel, and frequent evening and weekend work.
• Supervise the staff in the President's Office, helping to lead and sustain a culture of service, professionalism, and continuous improvement.
• Prioritize the workflow and align staff resources within the Office and advise the President on maintaining an efficient operation and organization.
• Ensure the Office's resources are used efficiently and in line with the President's priorities, overseeing effective and accurate tracking of expenditures and projection of needs, including any collaborative projects with other units or external partners. Inform and advise the President on allocation of resources and annual prioritization for their use.
• In collaboration with the Provost, CFO/COO, and other members of the senior leadership team, oversee institutional strategic planning and goal-setting and ensure alignment with ABOR. Monitor and report progress on goals to the President and obtain and organize data and other information needed to support the functions, initiatives, and priorities of the President.
• Oversee presidential communications and collaborate with university partners to ensure that all communications for internal and external audiences consistently represent strategic priorities, reflect the vision of the President and ABOR, and meet high standards of excellence.
• Oversee and participate in senior leadership meetings and retreats, including the preparation of agendas and materials.
• Facilitate communication and workflow among all areas reporting to the President, and delegate assignments not requiring the President's direct involvement and track progress to ensure timely completion.
• Represent the President's Office and function as the liaison to ABOR, sharing the perspectives and priorities of the President and demonstrating responsiveness and discretion to build trusted relationships with the regents and board staff.
• Facilitate the President's engagement with U of A stakeholders, ensuring effective communication and representation of U of A's values and goals; in coordination with the senior leadership team, manage campus constituent inquiries or concerns.
• Manage the preparation of materials for all ABOR meetings.
• Interact with the public to provide information, build community relationships, and represent the Office of the President, as necessary.
• Perform additional duties as assigned.

Minimum Qualifications

• Master's degree.
• Minimum of 11 years of related work experience, including 7years of managerial experience, in large complex institutions or organizations,or equivalent combination of education and work experience. Requires experiencein leading multiple teams, projects, programs, and/or functions.
• Record of accomplishment in developing effective andstrategic partnerships across diverse stakeholder groups, driving towardachieving successful results.

Preferred Qualifications

• Doctoral degree.
• 10 or more years of senior or executive level experience in higher education, non-profit, or public sectors.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40+

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Executive Leadership

Benefits Eligible
Yes - Full Benefits

Rate of Pay
DOE

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates

Open Date
12/11/2024

Open Until Filled
Yes

Special Instructions to Applicant
The following documents are required as part of your application packet:

• Resume or CV
• Cover Letter

Diversity Statement
At the University of Arizona, we value our inclusive climate because weknow that diversity in experiences and perspectives is vital to advancinginnovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-servinginstitution, we translate these values into action by seeking individuals whohave experience and expertise working with diverse students, colleagues, andconstituencies. Because we seek a workforce with a wide range of perspectivesand experiences, we provide equal employment opportunities to applicants andemployees without regard to race, color, religion, sex, national origin, age, disability, veteran status,sexual orientation, gender identity, or genetic information. As an Employer of NationalService, we also welcome alumni of AmeriCorps, Peace Corps, and other nationalservice programs and others who will help us advance our Inclusive Excellenceinitiative aimed at creating a university that values student, staff andfaculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [redacted].