Administrator, Budget & Finance (Center for Innovation in Brain Science)

Administrator, Budget & Finance (Center for Innovation in Brain Science)

Posting Number
req21469

Department
UAHS Brain Science

Department Website Link

Location
University of Arizona Health Sciences

Address
Tucson, AZ USA

Position Highlights

The Center for Innovation in Brain Science, under the direction of Dr. Roberta Diaz Brinton, is seeking a motivated and detail-oriented financial manager to join our team as Administrator, Budget & Finance. This position offers a unique opportunity to lead strategic budget planning and oversee comprehensive financial operations within the department. The ideal candidate will have a strong background in financial reporting, grant management, and fiscal oversight, with experience in higher education or research settings preferred.

As a key member of the team, you will play an essential role in guiding financial strategies, managing grant activities, and fostering collaborative relationships with internal and external partners. This role is perfect for individuals who thrive in an innovative and dynamic environment, possess exceptional analytical skills, and are committed to excellence and innovation in financial management.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Serve as the departmental fiscal officer by overseeing compliance with funding regulations, ensure appropriate use of funds, and address spending discrepancies in alignment with institutional policies.
• Work closely with center director to understand complex department needs.
• Develop new practices and approaches to align needs with department, division, and university level needs.
• Implement innovative approaches to address complex financial issues.
• Monitor long-term budget and complex strategies and departmental financial objectives.
• Responsible for compiling data for special reports such as All-Funds, departmental budget plans and forecasting, as well as association surveys and response requests.
• Develops multi-year budgets and operational plans and advises
• Department Head(s) on issues of administration, financial reporting and organizational management.
• Serve as department authority on university, division, sponsor, and state regulations that govern fiscal management of approximately $20 million a year budget.
• Manage day-to-day accounting activities, including account oversight, resource allocation, and compliance with accounting principles and regulatory standards.
• Manage grant and project-level budgeting, ensuring appropriate allocation of resources and effort oversight.
• Provide guidance on pre- and post-award research administration activities, including budgeting, NIH Just in Time, Progress Report Additional Material, Other Support, prior approvals, and other sponsored requests.
• Prepare and present accessible budget updates and forecasts to the center director and other stakeholders to support informed decision-making.
• Address ad hoc financial requests and ensure compliance with institutional and external requirements.
• Oversee the preparation, review, and generation of monthly financial reports, ensuring accurate representation of all funds.
• Work with center faculty on ongoing budget management and projections.
• Develop and implement quarterly, annual, and multi-year budget projections, utilizing systems such as UAccess, Financials, Analytics, and Anaplan budget planning and approvals.
• Approve and manage financial transactions, including PCards, requisitions, payment requests, and disbursement vouchers.
• Proactively troubleshoot and resolve financial and operational issues, recommending alternative actions when necessary.
• Supervise and manage the activities of Accountant III, including task assignment and performance evaluation.
• Ensure timely completion of effort certifications and manage budget changes as needed.
• Collaborate with team members to oversee processes, facilitate project management, and manage administrative tasks effectively.
• Manage timesheets and ensure timely submission and accuracy.
• Maintain confidentiality of shared information.
• Represent the department in interactions with other University administrative offices, colleges, and departments.
• Provides consultative service to the Director and Leadership on issues of administrative, financial reporting and organizational management.
• Helps determine appropriate strategies and procedures for implementing decisions made by the Director and Leadership to establishes departmental policies and procedures.

Knowledge, Skills, and Abilities (KSAs):

• Advanced understanding of institutional, state, and federal policies.
• Proficiency with financial systems such as Anaplan and UAccess Research.
• Expertise in financial reporting, budget management, and fiscal oversight.
• Excellent problem-solving, critical thinking, and organizational skills.
• Familiarity with financial management software and tools.
• Ability to manage high volumes of work and meet strict deadlines.
• Discretion and ability to maintain confidentiality at all levels.
• Strong leadership and supervisory skills.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Eight (8) years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience in higher education or research institution settings.
• Experience managing NIH funded projects.
• Experience with grant and project budgeting, effort certifications, and compliance.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$75,540 - $98,201

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Grade
10

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$75540

Grade Range Midpoint
$98201

Grade Range Maximum
$120863

Career Stream and Level
PC4

Job Family
Administrative Operations

Job Function
Organizational Administration

Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates

Open Date
12/10/2024

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant
Please note: If invited to interview, please be prepared to provide three (3) professional references.

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [redacted].