Vice President of Private Management

About Us

Founded in 1937, The Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.

Position Summary

The primary purpose of this position is to oversee the management and operations of Authority-owned, administered, and managed properties. The incumbent oversees asset management operations and ensures compliance with relevant regulations. This position also develops and oversees the implementation of policies and procedures to ensure program compliance with HUD, RAD, and private investor regulations and guidelines.

All activities must support the Housing Authority of Baltimore City ("HABC" or "Authority") mission, strategic goals, and objectives.

Essential Duties and Responsibilities

• Manage the work of staff including assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training staff, acting on employee problems, and recommending and implementing discipline.
• Regularly assess the impact of implemented procedures on customer satisfaction and employee performance, adjusting as necessary
• Ensure accurate and timely submission of all HUD, RAD, private investor, and Authority-required reporting. Coordinates with Senior Manager of Private Housing to oversee PIC and EIV reporting, ensuring compliance with HUD guidelines.
• Coordinate all internal and external audit reviews for RAD properties; review and coordinate all monitoring reports for Authority, Board, private investor, and HUD review.
• Coordinate with private property management and maintenance staff to facilitate full occupancy and efficient turnaround time, ensuring that units are occupied, and unit conditions meet applicable requirements. Coordinate with staff to ensure completion of all work orders, including vacancy turns.
• Coordinate with Senior Manager of Public Housing to oversee re-certification processes, ensuring compliance with related regulations.
• Perform periodic on-site inspections of assigned properties, focusing on physical condition, local market conditions, overall property administration, and continuing program compliance (to include third party inspections such as NSPIRE and Housing Quality Standard Inspections). Make recommendations to staff regarding improvements.
• Analyze HABC asset status and assigns properties to Senior Manager of Private Housing, ensuring staff maintains in-depth familiarity with assigned portfolio of properties. Provide guidance to staff to facilitate the ongoing monitoring of the operational, financial management, regulatory compliance, and budgetary compliance of HABC assets.
• Oversee and manage the development and implementation of policies and procedures related to resident eligibility and compliance with the requirements of a mixed-finance residential portfolio.
• Coordinate with internal and external partners to manage the annual budget process. Ensure budgets are prepared within established timeframes. Ensure that properties meet or outperform approved operating budgets. Ensure that each asset's financial plans maximize value given market conditions. Determine causes of variances and create an action plan if necessary to ensure the financial viability of assets.
• Oversee coordination of Asset Management staff with private property management teams to facilitate preparation of capital plans by ensuring property/unit inspections and identifying funding sources.
• Manage the review of any new partnership agreements, regulatory and operating agreements, management agreements, loan agreements, applicable contracts, and other legal documents; ensure compliance with HUD, lender, investor, LIHTC, and Housing Authority requirements for each property; address any noted discrepancies with appropriate corrective action.
• Manage relationships with internal and external stakeholders, partners, and investors. Develop and maintains relationships with general partners, management agents, lenders, contractors, third party monitors, investors, local and state housing agencies, and others in the industry to ensure the flow of current and relevant information. Meet with investors, third party agents, and partners to discuss portfolio performance.
• Certify that all Long Term Affordable, Consent Decree, Department of Justice reports and requirements are met.
• Assess the labor and workflow processes to identify and implement technology driven improvements for such processes.
• Assist with managing the administration of due diligence and operational analyses of real estate assets and programs for potential investment opportunities. Utilize financial modeling to determine ideal operational structure (i.e. unit mix, reserve requirements, and capital needs) and project feasibility; assist with underwriting as required.
• Oversee and manage closing process; review service contracts; review closing statements to ensure accurate prorations; finalize post-closing matters, including final prorations.
• Manage property-level RAD transitions; coordinates with appropriate HABC and external stakeholders to ensure continuity in operations and compliance with applicable regulations. Oversee, manage, and facilitate pre- and post-RAD conversion measures as required.
• Keep abreast of regional and local economic and demographic trends within portfolio markets to leverage data insights to propose strategies aimed at optimizing asset performance and maximizing portfolio value.
• Oversee the property management software programs to confirm they adequately meet the needs of the department and implement change as needed to ensure technology driven tools/enhancements properly support the workload
• Perform other duties as assigned.

Minimum Education, Training and/or Experience

Bachelor's degree in finance, business administration, or related field(s) and a minimum of five (5) years of experience in mixed-finance asset management with a minimum of three (3) years of experience in a supervisory capacity. An equivalent combination of education, training, and experience may be considered.

Special Requirements

• Possession of a valid Maryland driver's license.
• Must be able to be covered under the Authority's fidelity bond.
• Must be able to be covered under the Authority's vehicle insurance policy.

Other Requirements

• You must successfully pass a prescreening investigation, including employment and education verification.
• Probationary Period: This is a full-time permanent position. Upon employment, you will be required to serve a 6-month probationary period.

Benefits

We offer a competitive package of employee benefit programs that supports recruitment and retention objectives and is designed to meet the diverse and changing needs of our employees. HABC's comprehensive benefit package includes:

• Paid Holidays
• Paid Vacation
• Medical Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Pharmacy Coverage
• Retirement Program

All new employees are required to receive at least one COVID-19 vaccination shot in a two-shot series or be fully vaccinated prior to the date of hire.

FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is successfully completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.

If you are currently under the progressive disciplinary process, you may not have the chance to be considered for a promotion (s) within HABC. Please review the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for more information on the disciplinary process.