Executive Assistant, C Suite, Real Estate

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized individual who possesses strong initiative and can complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understand the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

ADMINISTRATIVE TASKS

• Maintain the schedule process by coordinating and confirming meetings/calls; maintain/update calendar for the executive

• Receive and screen visitors/incoming calls to determine priority and provide detailed notice with information necessary to accurately execute meetings
• Coordinate travel arrangements, prepare itineraries, confirm details, finalize agendas and update calendars for the CEO and other Directors as assigned
• Assist COS with client and company projects, as assigned
• Assist in management and facilitation of client real estate transactions and endeavors
• Maintain a high level of working knowledge in Excel and basic accounting and real estate software systems
• Keep up to date all company policies and procedures
• Create additional policies and procedures
• Execute decisions, organize and delegate work to staff
• Perform various highly sensitive and confidential executive and administrative support tasks as requested
• Execute ad hoc tasks assigned
• Communicate with vendors as needed
• Review time entry and requests for direct reports, as assigned
• Draft correspondence to clients, vendors, and other stakeholders
• Collect and file documents from buyers or sellers in real estate transactions
• Assist in preparing and coordinating documents for real estate transactions
• Maintain client records and files in an organized manner
• Track all deadlines and ensure deliverables are met during the buying or selling process for clients
• Provide clients with superior customer service and assist in problem resolution
• Process and monitor necessary legal and financial documents
• Stay updated with real estate laws and industry trends
• Collaborate with the real estate team to support various administrative tasks, including data entry, filing, and general office management

TECHNICAL TASKS

• Maintain a high level of understanding of the real estate industry, language and trends
• Advanced skills in Microsoft Excel
• Experience using real estate or accounting software systems
• Execute decisions, organize and delegate work to staff in the absence of the CEO and COS as necessary
• Perform various highly sensitive and confidential executive and administrative support tasks as requested
• Project management and execution of any ad hoc tasks assigned by the management

Specific Job Knowledge, skills, and Abilities

• Strong project management and organizational skills
• Superior verbal and written communication skills
• Familiarity with overseeing and processing real estate transaction files

Qualifications

• Ability to reliably commute and report to the Tri Star office
• BS in Management or relatable degree
• 7+ years of experience working in the real estate investment or development industries
• 10+ Years as an Executive Assistant to C-Suite executives

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.