Purchasing Manager

Disclaimer: This job description provides a summary of typical functions. Duties, tasks, and responsibilities are not limited by this job description.

Job Title: Purchasing Manager

Created On: 1/04/2024

Category: Exempt

Revision Date: 3/11/2024

Reports To: VP of Operations

Position Summary:

Responsible for the Purchasing operations and business metrics for the department. Interacts with other operational areas to include manufacturing, engineering, and accounts payable to ensure accuracy and efficiency in the placement of all purchase orders, obtaining quotes, lead time and availability of equipment, materials, supplies, and to ensure timely delivery.

Attributes:

• Courteous and Ethical Behavior: The ability to use good judgment and avoid situations that create an actual or perceived conflict between personal interest and those of the Company.
• Written and Oral Comprehension: The ability to read, listen to and understand information and ideas presented in writing or through spoken words.
• Written and Oral Expression: The ability to communicate information and ideas effectively so others will understand.

Essential Functions:

• Manage supplier selection process for new and current projects and contracts.
• Prepare and obtain requests for quotation.
• Prepare and present weekly metrics to management team.
• Research the availability, quality, and price of equipment, materials, and supplies.
• Make necessary adjustments with suppliers regarding replacements, incomplete orders or damaged supplies or materials.
• Negotiate as required to maximize cost savings and service.
• Investigate and develop new authorized supply sources.
• Expedite delivery of purchased materials and supplies when needed.
• Prepare and administer purchase orders from issuance through closure.
• Follow-up with departments to ensure supplier performance meets manufacturing needs.
• Update and follow written purchasing procedures.
• Visit vendors as needed.
• Manage day-to-day performance of buyers.

Work Experience, Education, and Skills:

• High School diploma or equivalent.
• Bachelor of Science degree in related field preferred.
• 1-3 years related work experience.
• Work experience using MS Office to include Outlook, Excel, Word, PowerPoint, and Teams; ability to use other software programs to access company data and information.
• Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Speaking: Talking to others to convey information effectively.
• Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternate solutions, conclusions, or approaches to problems.
• Operational Excellence: The ability to identify problems, gather and analyze information skillfully, and recommend solutions in the best interest of the department and Company.
• Leadership: Provides clear direction, coaching, and positive and constructive feedback to staff. Defines roles, responsibilities, and job assignments. Takes responsibility for decisions/actions. Positive influence on others.

Physical Requirements:

• Walking and Sitting: 1/3 to 2/3 of the time
• Standing: 1/3 to 2/3 of the time
• Fingering or Manual Dexterity: Less than 1/3 of the time
• Repetitive Finger Motion: Less than 1/3 of the time
• Lifting to 10 pounds: 1/3 to 2/3 of the time
• Lifting over 10 to 50 pounds: Less than 1/3 of the time
• Reaching or Stretching: Less than 1/3 of the time
• Climbing or Balancing: Less than 1/3 of the time
• Crouching or Stooping: Less than 1/3 of the time
• Creeping or Crawling: Less than 1/3 of the time
• Speaking and Hearing: 1/3 to 2/3 of the time
• Seeing/Close Vision: More than 2/3 of the time
• Distance Vision: More than 2/3 of the time
• Depth Perception: More than 2/3 of the time
• Focusing Ability: More than 2/3 of the time

Work Environment:

The position involves occasional exposure to outdoor weather conditions, wet or humid conditions, extreme cold, extreme heat, and loud noise levels.