Principal Editor
Apply NowCompany: Circa - IPG DXTRA
Location: New York, NY 10025
Description:
About Us
Virgo Health works for pharmaceutical, biotech, and device companies to inform and educate healthcare professionals about the latest developments in clinical research and therapeutic approaches. We leverage our meetings, digital, and interactive expertise to understand what's easy and relevant for healthcare professionals to engage with. We tailor our content and design it to offer choice and active participation. Real, relevant, and human.
Job Overview
The principal editor assists in the development and delivery of high-quality medical education materials. This diverse role encourages best practices and use of health education processes across editorial services and the wider team, and successfully serves as a point of authority and/or source of advice for the brand.
Core Responsibilities
Editing
Expert on the brand. Owns the agency process
Demonstrates and applies extensive knowledge of assigned brands including key brand issues and copy strategy
Proven skills across all medical editorial functions including substantive editing, copyediting, proofreading, and fact-checking
Strengthens and maintains the editorial process; actively implements SOPs, communicates, ensures, and enforces adherence to flawless standards of quality
Plans workload, forecasts and plans resourcing for editorial work, and proactively highlights resource gaps and recommends solutions
Ensures all written communication produced aligns with Virgo quality and house style/client style (as appropriate)
Acquires figure/table permissions and maintains permissions tracker Ensures adequate therapy area knowledge to actively interrogate copy and assist team in identifying errors
Sets up and ensures maintenance of appropriate filing systems and databases and delivers specific training as appropriate
Negotiates with internal teams to strategize on timeline and editorial concerns
Undertakes specific writing projects, eg, development of biographies, where appropriate incorporate basic client/author comments (under the direction of a medical writer)
Undertakes advanced literature and broader internet searches to support medical writers and liaises with external services as required to initiate more complex searches
Provides on-site meeting support as appropriate
Assists account teams in compiling the results to program evaluations completed at live programs
Relationship Building
Builds professional relationships with external suppliers (eg design, digital, printers), provides full briefs, and deals with any issues arising relating to specific aspects of projects
Liaises with other external contacts (eg, obtains materials and permissions) and ensures documented approval
Role models professional and positive qualities within the organization
Team Working
Excellent communication skills
Is an integral member of the broader team, contributes to meetings, flags priorities, helps drive deadlines, and chases comments driving flow of content from scientific based on timelines from client services to editorial
Demonstrates significant knowledge of agency procedures, issues faced, and contributes to problem resolution
Conveys credibility and maintains positive, professional image both internally and externally
Knowledge and Industry Awareness
Thorough knowledge of AMA style and FDA regulations
Demonstrates in-depth knowledge in multiple therapy areas
Keeps updated on all major style guides, maintains and improves the Virgo house style guide as well as all brand-specific style guides
Maintains an excellent understanding of major style guides and our clients' brand-specific style guides
Keeps updated on new developments within the medical education industry
Project Management
Estimates editorial hours for input into budgets
Plans workload and proactively highlights resource gaps and recommends solutions
Manages and coordinates materials through studio to print-ready stage, including consideration of style, layout, design, color, formatting, compliance, and proofreading
Works within agreed deadlines and budgeted hours to complete projects
Manages additional support (freelance) that may be brought in on the brands
Experience/Skills Required
Excellent attention to detail
Excellent copy-editing and English language skills
Excellent organization and administration skills and ability to multitask
Excellent verbal and written communication skills
Working knowledge of copyright law and procedures
Coaching/mentoring skills
Ability to prioritize editorial department's workload and work under pressure
Systematic and logical approach to planning
Experience with Veeva Vault or similar systems a plus
Proficiency in use of PowerPoint, Word, Excel, internet (searches), and specialist software (eg, RefMan)
Virgo Characteristics
Team player
Passionate commitment
Professionalism and client focus
Open communication
Self-development
Detail focus
Organization
Reliable
Conscientious
Direction setting
Setting the standard
Commercial awareness
Embraces change
Key Performance Indicators
Client feedback
Annual performance objectives and performance appraisal
Quality of edited materials
Virgo is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppA[redacted]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
Virgo Health works for pharmaceutical, biotech, and device companies to inform and educate healthcare professionals about the latest developments in clinical research and therapeutic approaches. We leverage our meetings, digital, and interactive expertise to understand what's easy and relevant for healthcare professionals to engage with. We tailor our content and design it to offer choice and active participation. Real, relevant, and human.
Job Overview
The principal editor assists in the development and delivery of high-quality medical education materials. This diverse role encourages best practices and use of health education processes across editorial services and the wider team, and successfully serves as a point of authority and/or source of advice for the brand.
Core Responsibilities
Editing
Expert on the brand. Owns the agency process
Demonstrates and applies extensive knowledge of assigned brands including key brand issues and copy strategy
Proven skills across all medical editorial functions including substantive editing, copyediting, proofreading, and fact-checking
Strengthens and maintains the editorial process; actively implements SOPs, communicates, ensures, and enforces adherence to flawless standards of quality
Plans workload, forecasts and plans resourcing for editorial work, and proactively highlights resource gaps and recommends solutions
Ensures all written communication produced aligns with Virgo quality and house style/client style (as appropriate)
Acquires figure/table permissions and maintains permissions tracker Ensures adequate therapy area knowledge to actively interrogate copy and assist team in identifying errors
Sets up and ensures maintenance of appropriate filing systems and databases and delivers specific training as appropriate
Negotiates with internal teams to strategize on timeline and editorial concerns
Undertakes specific writing projects, eg, development of biographies, where appropriate incorporate basic client/author comments (under the direction of a medical writer)
Undertakes advanced literature and broader internet searches to support medical writers and liaises with external services as required to initiate more complex searches
Provides on-site meeting support as appropriate
Assists account teams in compiling the results to program evaluations completed at live programs
Relationship Building
Builds professional relationships with external suppliers (eg design, digital, printers), provides full briefs, and deals with any issues arising relating to specific aspects of projects
Liaises with other external contacts (eg, obtains materials and permissions) and ensures documented approval
Role models professional and positive qualities within the organization
Team Working
Excellent communication skills
Is an integral member of the broader team, contributes to meetings, flags priorities, helps drive deadlines, and chases comments driving flow of content from scientific based on timelines from client services to editorial
Demonstrates significant knowledge of agency procedures, issues faced, and contributes to problem resolution
Conveys credibility and maintains positive, professional image both internally and externally
Knowledge and Industry Awareness
Thorough knowledge of AMA style and FDA regulations
Demonstrates in-depth knowledge in multiple therapy areas
Keeps updated on all major style guides, maintains and improves the Virgo house style guide as well as all brand-specific style guides
Maintains an excellent understanding of major style guides and our clients' brand-specific style guides
Keeps updated on new developments within the medical education industry
Project Management
Estimates editorial hours for input into budgets
Plans workload and proactively highlights resource gaps and recommends solutions
Manages and coordinates materials through studio to print-ready stage, including consideration of style, layout, design, color, formatting, compliance, and proofreading
Works within agreed deadlines and budgeted hours to complete projects
Manages additional support (freelance) that may be brought in on the brands
Experience/Skills Required
Excellent attention to detail
Excellent copy-editing and English language skills
Excellent organization and administration skills and ability to multitask
Excellent verbal and written communication skills
Working knowledge of copyright law and procedures
Coaching/mentoring skills
Ability to prioritize editorial department's workload and work under pressure
Systematic and logical approach to planning
Experience with Veeva Vault or similar systems a plus
Proficiency in use of PowerPoint, Word, Excel, internet (searches), and specialist software (eg, RefMan)
Virgo Characteristics
Team player
Passionate commitment
Professionalism and client focus
Open communication
Self-development
Detail focus
Organization
Reliable
Conscientious
Direction setting
Setting the standard
Commercial awareness
Embraces change
Key Performance Indicators
Client feedback
Annual performance objectives and performance appraisal
Quality of edited materials
Virgo is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppA[redacted]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.