Director Board & Executive Relations

Role: Director Board & Executive Relations

Why Westerra?

Here at Westerra Credit Union, every employee counts. Our teams are composed of high-performing individuals committed to being HONORABLE, INVENTIVE, and CURIOUS, which makes them GREAT! Our team members show up every day authentically being themselves and our diversity, equity, inclusion and belonging (DEIB) focus is a critical pillar of our organization. We want you to feel comfortable being YOU.

All of our team members are working towards the same purpose - to teach one another to prosper. We strive to be a modern financial community where we all truly belong, both in the eyes of our employees and the members that we serve. We can't wait to see how you will contribute to this purpose, positively and intentionally, by impacting our members' lives through personal attention, financial education, community engagement and much more. This is true regardless of your role, as we are all member-facing. Founded by schoolteachers in 1934, we are a learning organization at our core and embed a growth mindset in our employees so that we all prosper!

What is the role?

This position is responsible for providing executive level administrative support to the Board of Directors, President/CEO, Audit Committee, and Nominating Committee. Makes administrative decisions based on organization policies, implements and monitors various Administrative Services projects and exercises independent judgment within established limits.

What will be expected of me?

• Provides executive level administrative support to the Board of Directors, President/CEO, Audit Committee and Nominating Committee, as assigned, including managing calendars by scheduling and arranging internal and external meetings and appointments.
• Documents proceedings of all Board, Audit Committee and Nominating Committee meetings through the notation of minutes. Serves as scribe for additional meetings, as needed, including the Annual 401(k) CAP Plan meeting.
• Maintains in-depth understanding of the Director's Manual and Corporate Policy Manual in order to advise the Board of Directors and President/CEO on proper governance procedures in accordance with the board bylaws and other legal requirements and keeps all mandated disclosures and trainings up-to-date. Provides required reporting to the Secretary of State.
• Responsible for the coordination of Board agendas with the Chairman and President/CEO, while also ensuring compliance with bylaws and policy requirements for Board topics and deliverables. Maintains the accuracy and completeness of the Board portal.
• Monitors and identifies to the Chairman items from the Board calendar in DM 4420 for review or action by the Board for the regular monthly Board meeting or during the month.
• Oversees and coordinates the daily operations of the administrative services team, ensuring efficient workflow, resource allocation, and timely completion of tasks.
• Provide leadership and guidance to the administrative services team, fostering a collaborative environment while maintaining high standards of service and performance.
• Receives incoming communication or memos on behalf of Board of Directors and President/CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Responsible for expense report-related activities, such as receipt collection and follow-up, preparation and submission of expense reports, and corporate credit card billing reconciliation for the Board of Directors, President/CEO and Audit Committee.
• Coordinates all meetings and events of the Board of Directors and Audit Committee. Secures meeting space, negotiates contracts with venue partners, arranges for food and beverage services, handles meeting access logistics (conference lines, WebEx, etc), prepares agendas, assembles and distributes meeting materials and records meeting minutes.
• Coordinates with Legal Counsel for the review and annual update of the Director's Manual for Board approval.
• Ensures that the Board of Directors and Committee Members are fully advised in advance of significant Westerra Credit Union and community events and Credit Union related conferences for educational opportunities.
• Coordinates the governance review cycle of the Corporate Policy Manual for the Board of Directors in order to ensure that all sections are reviewed annually and updated as approved.
• Manages access and availability of Director's Manual and Corporate Policy Manual by staff.
• Responsible for maintenance of corporate records ensuring compliance with regulatory retention requirements. Prepares confidential correspondence and presentations for Board of Directors and President/CEO.
• Serves as process owner for Board and Board committee processes by building process meeting teams, ensuring timely progress, tracking issues and metrics, and manages governance review cycles.
• Coordinates travel arrangements for the Board of Directors, President/CEO, and Audit Committee including conference registration, air travel, hotel accommodations and ground transportation.
• Consistently demonstrates the Westerra Way Experience and complies with all policies and regulations.
• Review and coach the work of other professionals who report to the Manager.
• Other duties as assigned.

Will I have Direct Reports? Yes

What am I bringing?

Experience/Education:

• 6+ years administrative experience supporting executive level leaders and Boards of Directors
• 3+ years of management experience
• Bachelor's Degree in Business (preferred)
• Financial Institution experience (preferred)

Skills and Abilities:

• Proficient in Microsoft Office
• Exhibits strong verbal and written communication skills
• Corporate event planning and management skills
• Strong interpersonal skills
• Ability to Learn and demonstrate that learning on the job
• Detail oriented with strong organizational and time management skills
• Must maintain high-level of confidentiality
• Accountable for the achievement of results and metrics that contribute to the success of the department
• Uses advanced logic to make highly complex judgements with a noticeable impact on the department and functional results
• Master of core functional area and how it fits within the organization and competitive environment
• Ability to negotiate and influence (change, team, business units, executive leaders)
• Ability to manage multiple areas of responsibility
• Accountable for the performance and results of one or more lines of business or at least one unique and critical function of the business. Responsible for budgets across the same span.
• Ensures appropriate talent selection, organization and leadership for assigned functional area(s). Develops goals for leadership within functional area(s) and establishes team effectiveness measures.
• Establish strategic relationships with leadership.

What is the work environment like, and are there physical requirements for this role?

• Role based out of our Cherry Creek (Denver) Headquarters
• Works primarily at desk
• Some travel required to travel to support events
• Ability to lift 25 pounds

Salary: in addition to the starting annual rate of $78,204 - $97,754, this role is also eligible for Westerra's self-funding reward plan. This plan pays out a cash incentive annually if Westerra hits specific criteria tied to financial goals and this role has a direct impact on the outcome of those results!

What are some of our benefit offerings?

• Three health plans through UMR that offer a variety of coverage options, including HSA and FSA options
• Two dental plans through Delta Dental
• Basic life and AD&D insurance, short-term disability and long-term disability
• 20+ days of paid time off (PTO) per year
• Anniversary time off that consists of 1+ days of paid leave for each anniversary year (PLAY)
• 16 hours of volunteer time off (VTO) per year
• 11+ paid holidays
• 401(k) that includes up to 6% match
• Up to $5250 per year for educational reimbursement
• 4 weeks of paid parental leave
• Mental health resources including an Employee Assistance Program (EAP)
• Individualized learning and development programs

Please note, applications will be accepted until at least January 22, 2025.