Director

PAH MANAGEMENT IS SEEKING AN ASSISTANT CORPORATE DIRECTOR OF FINANCE TO JOIN THE TEAM. WE OFFER COMPETIVE WAGES AND GREAT BENEFITS,

Assistant Corporate Director of Finance

FSLA Full Time Exempt

Reports to: Corporate Director of Finance

Job Description

At PAH Management, an Assistant Corporate Director of Finance is responsible for the centralized accounting process of the managed properties. This position is responsible for ensuring proper functioning of the department through direct oversight and development, implementation and monitoring of appropriate financial policies and procedures.

Responsibilities will include but not be limited to:

The Assistant Director of Finance is responsible for the accounting and financial control functions of all the hotels. Specifically, this involves the following:

Assists the Director of Finance in protecting the assets of the company and its operating entities, through prudently discharging the fiduciary responsibilities of the Director of Finance. This includes maximizing profitability, while ensuring the agreed standards of operation and service are not compromised.

This position is directly responsible for managing the Accounting Department's daily activities.

Processing and completing the financial closing and reporting cycles on a timely and accurate basis.

The individual will expect the utmost integrity, and where appropriate confidentiality, in dealing with all information and reports produced/handled.

This position is expected to support the Director of Finance, Corporate Operation Teams, and property general managers in accomplishing the goals and objectives as set forth for the entities and the Company.

OUTPUTS / RESPONSIBILITIES OF THE JOB:

DAILY

• Ensure both timely and accurate completion of Daily Revenue reports, and Cashier Over/Short reports of all the hotels. Ensure that these reports are being published on time to operational departments daily.

• Ensure timely and accurate daily reconciliation of cash, check and credit card receipts.

• Ensure timely communication of Chargebacks to the hotel and monitor the chargeback responses.

WEEKLY, BI-WEEKLY

• 1. Ensure timely and accurate processing of bi-weekly payrolls for assigned entities. Ensure all payroll journal entries are posted and funded on a timely basis. Review the job codes, cost centers and or-ordinate with Corp Human Resources Director and property General Manager if corrections are needed.
• 2. Monitor spendings in IBUY and identify if there is any adjustment needed.

MONTHLY

• Supervise the month-end financial closings for assigned entities. Assign and enforce deadlines for all stages of the closing process.
• Ensure all required journal entries are accurately prepared and posted to the general ledger system for all entities.

• Ensure all physical inventories are scheduled and taken for F&B, and other operating supplies per required guidelines. Personally participate in at least one of each physical inventory annually, reviewing procedures for compliance. Verify book inventory entries are balanced to receipts and issues, and perpetual inventory system detail is accurately stated.

• Ensure A/P is closed and balanced by the 3th day following the prior month-end.

• Ensure all month-end revenue and statistics for assigned lines of business are completed by the 2nd day following the prior month-end.

• Perform the balance sheet reconciliation for the assigned hotels and review the balance sheet reconciliation for other team members.

• On/before the 10th day, all financial statements and G/L reports are to be drafted and distributed to the Director of Finance, and the Property's general managers for reviewing and proposing RCL and Accrual entries. Ensure timely response of the hotel communication.

• On/before the 20th day, financial statements and G/L reports are to be finalized and distributed to Corporate and Hotel management.

• Ensure all statutory tax reporting required to be filed monthly is completed in a timely (meeting payment deadlines to avoid any penalty and/or to take advantage of any timely payment discounts) and accurate manner. This includes VAT Taxes, Occupancy Taxes, Telecommunications taxes etc.
• Ensure all Intercompany Liability book balances are cash funded to their offsetting receivable balances, on/before the 15th day following the prior month-end. Reconcile all I/C account balances with the accounting department of the respective entity and resolve discrepancy on/before the 15th day following the prior month-end.
• Complete and/or review/approve all balance sheet account analysis and bank reconciliations for all entities. Must be completed by the 20th day following the prior month-end and submitted to the Director of Finance for review and approval.
• Ensure the Vacation Accrual provision is evaluated for sufficiency.

QUARTERLY

1. Ensure Quarterly Tax returns are completed, filed, and funded on time, per the statutory requirements.

ANNUALLY

1. Assist with preparation of the annual budget plans for the entities of responsibility, as directed by the Director of Finance and annual IBUY checkbook budget upload.

2. Ensure all year-end statutory tax-filing requirements are met as required.

3. Assist in preparing the annual Tax Department informational requests, as assigned by the Director of Finance.

4. Complete year-end closings for all entities, according to the required timing guidelines. Have all relevant account analysis completed for this closing.

5. Prepare annual performance review evaluations on Salaried/Exempt employees under direct supervision of the Assistant Director of Finance. Identify employee strengths/weaknesses, promotability, and/or pay increases.

Develop and monitor a cross training program for all Accounting positions.

OTHER TIMING CYCLES

1. Cover basic responsibilities of the Director of Finance during vacations and other absences. Act as backup approval authority function for Director of Finance.

2. Manage accounting employees. Hire, train, cross-train, performance evaluate, motivate, pay rate recommendations, and discipline actions for staff as warranted.

3. Attend/participate in all meetings scheduled as required.

4. Assist Director of Finance in maintaining compliance to budgetary guidelines and policy/procedural requirements, as set forth by the company. Ensure all areas of operation in all entities are educated in these guidelines, an follow their content in conducting business.

5. Directly handle all/any statutory taxing authority audits, and critique the results. Defend any inaccuracies presented on any audit findings.

6. Assist in developing and implementing internally issued policies/procedures effecting improvement of the operations and financial results.

7. Ensure and maintain compliance with Corporate and local record retention schedules. Rotate and destroy records as warranted, between the property and outside storage.

Perform any/all special projects assigned by the Director of Finance, the V-P Operations, and the CEO.

Research and investigate inquiries presented by properties, regional operations managers and/or owners.

Research and provide documentation to Management for internal and external auditors.

Basic Qualifications

At least 3-5 years' progressive experience in a hotel or a related field; or a 4-year college degree and at least 2 to 4 years of related experience; or a 2-year college degree and at least 3 to 4 years of related experience.

Preferred Qualifications

Bachelor's degree in Accounting or Finance preferred but not required.

3 years' accounting management, preferably in the hospitality or real estate industry.

Strong critical thinking/analytical ability.

Must be noticeably confident in Excel and the entire MS Office Suite

Requires thorough understanding of accepted accounting principles.

Must be able to multitask and prioritize to meet deadlines.

Physical requirements:

Light work - Exerting up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.