Program Manager - Auxiliary Fuel Systems

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Join the High-Flying Team at ALOFT AeroArchitects!

Hey there, aviation enthusiasts! Are you ready to take your career to new heights? ALOFT AeroArchitects is on the lookout for talented individuals to join our crew of airplane maintenance, modification, and completion experts. We're seeking aviation professionals who are passionate about transforming aircraft and pushing the boundaries of what's possible. At ALOFT AeroArchitects, we're not just about working on airplanes; we're about crafting client experiences that soar above the clouds!

What's Your Mission?

• Engineering Innovators: Dive into the heart of aircraft modifications, designing and implementing systems that elevate luxury, performance and safety.
• Master Mechanics: Get hands-on with our planes, ensuring every wrench turn is executed with precision and expertise.
• Program Management Pros: Steer our projects to success, from concept to completion, ensuring timelines, budgets, and quality standards are met.
• Logistics Wizards: Keep our operations running smoothly, managing the flow of materials and resources with efficiency and foresight.

You're the perfect co-pilot if you...

• Have a passion for aviation that's as boundless as the sky.
• Thrive in a dynamic environment where innovation and problem-solving are part of the daily routine.
• Communicate like a pro, whether you're talking tech with the team or dreaming big with clients.
• Thrive in a collaborative cockpit, where every idea counts, and teamwork takes us higher.

Join our crew! If you're looking for a career where you can make a real impact and work on cutting-edge and luxury aircraft, look no further. Join us at ALOFT AeroArchitects and let's take aviation to new heights!

SUMMARY

The AFS Program Manager has overall responsibility for Auxiliary Fuel System projects that include kit manufacturing and aircraft installation. The Program Manager is the focal point for the program and is the primary customer interface; he or she is accountable for company compliance to the Statement of Work (SOW) and insuring both the customer and the company adhere to the contractual requirements. The Program Manager monitors and manages the schedule, budget, labor, overtime, and material costs under minimal supervision to deliver predictive financial, period of performance and delivered quality results.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assisting the Sales Department by providing schedule, cost, resource, and risk projections for proposals
• Act as Contract and Post Contract Sales interface for duration of program.
• Assist in developing AFS modification SOW and/or specifications; provide fact-based input during bids and proposals.
• Responsible for Day-to-Day Contract management of AFS programs
• Develop and maintain Program Management Plans which include:

• Communication Plan
• Requirements Verification Matrix
• Schedule Development Leadership with subsequent control and administration
• Resource Plan (Labor, Material and Services Budget Development)
• Labor, Material and Services Control Plan
• Objective evidential based Estimate to Complete (ETC) Forecasts Earned Value Management (EVM) and Estimate At Complete (EAC) Forecasts, based on objective evidence (EVM) of all labor, material, services, and other direct costs (ODC)
• Cash Flow Analysis & Invoice Administration
• Revenue and Direct Contribution Projections

• Communicate customer expectations, cultural differences, and overall temperament within the Company
• Chair program kick-off, daily, and weekly project status meetings
• Provide direct interface with customer and all operations and support departments.
• Provide vigorous Risk Management Leadership and Controls
• Coordinate with and prioritize Manufacturing and Hangar Operations Manager(s) duties & objectives.
• Lead project schedule change management to mitigate any consequences to project cost, schedule and quality from unplanned events or interrupts.
• Coordinate and communicate pertinent aircraft issues to all program stakeholders.
• Attend weekly manpower meetings to reaffirm program manpower requirements.
• Chair lessons learned meeting after completion of program - identify strengths, and opportunities for improvement
• Provide weekly status reports to customer(s) and Project Management Reviews (PMR) to Senior Management.
• Develop program management review presentations which include RISK skyline and controls, schedule compliance, labor and ODC budget estimate. Completes (ETCs), estimate at complete projections (EACs), labor / material (ODC) expenditures as well as project TAT forecasting (schedule compliance forecast and control).
• Ensure outside subcontractors comply with specifications and statement of work requirements.
• Develop all related RFQs for subcontracted services.
• Ensure compliance to all FAA Part 145, DAH and PAH delegated authorities and ensure all FAA and foreign regulatory requirements are met to enable airworthiness to the governing civil authority at return to service and are communicated to the customer.
• Complete initial / recurrent training requirements in a timely manner
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

• Overall program oversight and that of assigned team members.
• Some individuals in this role may have direct supervisory responsibilities including the following:
• Lead, manage and directly supervise all assigned staff members.
• Manage and coordinate the work plan for the assigned staff; set departmental goals; assign work activities, projects, and programs; monitor workflow; meet with staff to identify and resolve problems; review and evaluate work products, methods, and procedures.
• Be accountable for departmental labor budgets and the activities, workflow, work schedules, attendance, and compliance with safety standards and policies for all assigned staff.
• Participate in candidate selection; provide training, motivation, and evaluation of assigned personnel; provide or coordinate staff training; review work output; coach employees to correct deficiencies; promote career development; initiate disciplinary and termination procedures.

ADDITIONAL RESPONSIBILITIES

The individual employed in this position must have strong leadership skills to earn trust across the organization and influence, motivate and inspire excellence. The AFS PM is expected to dress appropriately (determined by area in which their work is performed), report to work on time, have excellent work habits, and have a cooperative and positive attitude in the work setting; exhibits respect and professionalism when interacting with customers, and all employees; must adhere to company policies, procedures and safety standards.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.

• Bachelor's degree or equivalent combination of education and related technical experience.
• 8 to 10 years industry-related, transport category aircraft modification experience with strong knowledge of aircraft maintenance and FAA Part 145 organizations and strong aviation manufacturing knowledge or experience.
• Heavy aircraft structures, mechanical systems modification experience strongly desired.
• Knowledge of avionics upgrades and modifications a plus.
• Aircraft systems installation experience. (Satcom, Passenger to Freighter (P-to-F) conversions, Winglet Installs, Aux Fuel System Installs, Derivative mods, etc.)
• Commercial or military based experience acceptable.
• Experience with aircraft fuel system architecture a plus.
• Manufacturing program experience (kit MFG), structures, electrical interconnect, mechanical systems (plumbing, piping, valves, etc.).
• Proficient in Earned Value Management (EVM) with demonstrated experience in applying EVM principles to administer project performance, control budgets, and forecast with extremely high reliability project financial, period of performance and product quality outcomes.
• Previous experience in FAA Repair Station (Part 145) environment is preferred.
• Effective computer skills; Microsoft Office, Project software and other company and discipline specific software applications.
• JIRA experience a plus
• Must be detail oriented with the ability to multi-task, prioritize and plan work.
• Effective analytical and problem-solving skills.
• Ability and willingness to work extended hours and/or travel, as dictated by program requirements.

LANGUAGE SKILLS

• Read, write, and understand the English language.
• Ability to read, write, analyze, and interpret technical procedures and manuals.

CERTIFICATES, LICENSES, REGISTRATIONS

• Project Management Professional Certification (PMP) strongly preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Standard safety precautions are required in all areas where hazardous conditions exist.

TRAVEL

• Occasional travel may be required; the employee filling this position must be willing to travel on short notice and possibly for extended periods.

WORK ENVIRONMENT

The following work environment and characteristics described are representative of those an employee encounters while performing the essential functions of this job.

• Standard office environments.
• Exposure to noise, smells, dust and fumes typically associated in an aviation environment.
• Close proximity to several industrial hazards including electrical, mechanical and chemical.

SAFETY STATEMENT

All employees have a responsibility to cooperate in promoting and maintaining a safe and healthy work environment, to take reasonable care of their own health and safety and to encourage the health and safety of all other team members.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. The job description does not constitute an employment contract and is subject to change as needed.