Executive Director of Business and Operations

Position Type:
Administration

Date Posted:
1/21/2025

Location:
Dodge City Public Schools - District OfficeJob Title: Executive Director of Business and Operations
Location: Business Office
Starting Salary: $124,255 (Salary has the potential for adjustment based on education, experience, and assigned district responsibilities)
FLSA Status: Exempt
Classification: Administration - 12-month/40 hours per week
Reports To: Superintendent of Schools

PURPOSE: To administer the business operations of the district in such a way as to provide the best educational services to USD 443 students within the financial resources available.

While this position encompasses both financial management and supervisory responsibilities, we recognize that finding the ideal candidate with expertise in both areas can be challenging. If you bring strong financial acumen and a commitment to learning, we encourage you to apply.

EMPLOYMENT QUALIFICATIONS:

Education:

• Master's Degree in accounting, business administration, or similar.
• CPA preferred.
• Such alternatives to the above as the Board of Education may find appropriate and acceptable.

Experience:

• 7 years in finance, accounting, or related areas. Experience in Public Education is strongly preferred.
• CFO experience preferred.

KNOWLEDGE, SKILLS, & ABILITIES:

• Excellent verbal and written communication skills with the ability to present financial information to stakeholders, governing boards, and the public.
• Excellent interpersonal and negotiation skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Extensive knowledge of federal, state, and local educational regulations.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with or the ability to quickly learn the municipal/district accounting systems.

DUTIES & RESPONSIBILITIES:

• Provides professional leadership in organizing, administering, supervising, and evaluating the effective operation of the school district.
• Provides general supervision over the budget, Finance, and General Operations.
• Collaborates with respective personnel in various areas, including Facilities, Maintenance, Transportation and Nutrition.

• Ensures that all school business and financial operations conform to federal, state, and district guidelines.

• Develops budget guidelines, coordinates preparation of budget, and assists key administrators in review of the budget.
• Oversees state and federal grants.
• Prepares and implements the school budget in cooperation with the superintendent.
• Assumes responsibility for long range financial planning.
• Assumes responsibility for legal publication and distribution of prepared budgets as approved by the superintendent and the Board.
• Prepares enrollment, revenue, and expenditure projections.
• Administers a budget control system for the district.
• Coordinates the preparation and presentation of additional analyses required to understand the budget proposal for action by the Board.
• Assists in the execution of the enacted budget, including the recommendation of administrative controls where required.

• Takes the lead in developing improvements in the financial management of the school system including budget methods, format, and presentation.
• Supervises the management of the financial affairs of district activity and athletic accounts.
• Assumes responsibility for the receipt, safekeeping, and expenditures of all district funds.
• Establishes and supervises an accounting system to record in detail all money and credit transactions.
• Supervises all accounting operations.
• Provides monthly accounting of all income and expenditures.
• Prepares and analyzes all financial statements.
• Prepares reports for the proper staff officials concerning the status of their budgetary accounts to guard against the overspending of any budget account.
• Maintains general revenue and appropriations ledgers on an encumbrance basis.
• Approves all vouchers authorizing the expenditures of monies.
• Submits claims for local, state, and federal funds requiring special claims.
• Assumes responsibility for insurance records and insurance accounting.
• Prepares analyses of program costs and methods of financing including long range projections of requirements.
• Works with community organizations and citizens in interpreting the financial data and analyses through reports and personal appearances as appropriate.
• Coordinates, processes, and controls transfers of budgeted funds as approved by the Board.

• Initiates contacts with vendors relative to supplies, equipment, invoices, purchase orders, and contracts.
• Obtains and studies comparative prices and quotations.
• Purchases items of supply and equipment necessary for the operation of the district by competitive bidding, informal quotations, and negotiations in accordance with state laws and Board policy.
• Studies price trends and market conditions and keeps informed of sources of supply and new product development.
• Prepares all bidding documents including notice to bidders, instruction to bidders, specifications, and forms of proposal.
• Monitors all purchase requisitions to determine correctness of information, price extensions, coding information, etc.
• Develops and maintains appropriate records such as vendors' register, commodity register, bidders' list, etc.
• Assumes responsibility for correspondence relating to school district purchasing activities.
• Assumes responsibility for the operation of perpetual inventory systems and central warehousing operations.

• Directs the accumulation of necessary data used in professional negotiations such as wage and benefit comparisons, comparative contract language, salary proposal costs, etc.
• Assists as necessary in planning for district representation in fact-finding, arbitration, and other cases heard before public commissions or similar bodies.
• Coordinates the financial aspects of contract administration during the term of various contracts with employee organizations.
• Interprets articles of the negotiated agreement to members of the administrative staff as they relate to business and financial concerns.
• Serves as district representative for determining insurance policy recommendations; collaborates with assistant superintendent for human resources and other members of the district health insurance committee regarding health insurance recommendations.
• Maintains insurance contracts and policies for all district insurance programs.
• Collaborates with district level administrators, building administrators, and other supervisors with respect to support services and general district business operations.
• Oversees Clerk of the Board responsibilities.
• Performs such other tasks and assumes such other responsibilities as the superintendent may assign from time to time.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit; use hands, talk and hear.
• The employee is occasionally required to stand; walk and reach with hands and arms.
• The employee must regularly lift and /or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The work environment is in an office setting.
• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.