Special Education Program Specialist (2025/26 School Year)

NECESSARY MATERIALS FOR APPLICATION:
Letter of Introduction
Resume (Full Work History)
Letters of Recommendation: Three (3) current, professional letters (at least one from a direct supervisor)
Copy of Transcripts: Unofficial copies of all college/university transcripts
Credential Copy: Credential Copy (Proof of valid, current, and appropriate California teaching credential as a PDF print out from CTC (copy should reflect dates of issuance and expiration)

Special Education Program Specialist

Job Description

Reports To: Senior Director of Special Education (or designee)

FLSA Status: Exempt

School Classification: Certificated

Pay Schedule: Range 16: ($120,950 - $152,081)

Work Schedule: 215 days/12 months

Location: Onsite and Remote Office

Position Summary: Under the direction of the senior director of special education or designee, the program specialist supports the operations of the special education department and the general education departments within areas related to special education.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Overarching Duties and Abilities for All Sage Oak Program Specialists:

Special Education Department Duties:

Supports, trains, and delegates work to education specialists and related services providers.

Trains and supports general education teachers in the area of special education

Supports staff to prepare for complex IEP meetings that deal with eligibility, change of placement, dismissals, interim placements, additional assessments, and re-evaluations as necessary.

Plans programs, coordinates curricular resources, and assists in evaluating the effectiveness of programs for individuals with exceptional needs

Provides coordination, consultation, and program development

Coordinates, assists and serves as a member, or as a designee for Individualized Education Program (IEP) meetings

Responsible for monitoring curriculum, materials, and methodology in his/her area(s) of expertise

Serves as a resource in the identification, selection, and use of instructional materials

Attends meetings, conferences, and professional development trainings

Conducts research to support or update current school policies and develop new policies

Supports the partnering with a comprehensive list of community providers in order to provide services to students in all areas of need and in all geographic areas the school serves

Develops processes, protocols, procedures and methods for tracking student services, paperwork, and timelines to ensure compliance with education and special education laws

Attends and provides consultation during Student Success Team (SST) and 504 meetings as requested by the education services coordinator

Case manages a group of students

Services students during normal business hours unless prior approval has been extended by supervisor

Ability to service students in-home, if necessary

Oversight Responsibilities:

Supports in the oversight of the following departmental staff, including but not limited to:

Special Education Teachers

School Psychologist

Speech and Language Pathologists

Speech and Language Pathology Assistant

Behavior Specialist

School Social Worker

Adapted Physical Education Teachers

Paraprofessionals

Other Duties:

Responds to non-urgent communication within 24 school hours and urgent communication within two school hours

Resolves escalated employee, parent, and student issues in alignment with core values and ensuring compliance with the school's Uniform Complaint Policy; the school's Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

Performs other duties as assigned

QUALIFICATIONS GUIDE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required

Education & Experience:

Administration and/or supervision experience desired

Three years successful experience as a special education teacher or related services provider desired

A valid, current, Mild/Moderate or Moderate/Severe level 2 California state teaching credential,speech-language pathology services credential or pupil personnel services credential required

A relevant Master's degree related to the position desired

A valid, current, and appropriate California state Administrative Services Credential or enrolled in an Administrative Services Credential Program

Other Qualifications:

State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and the Human Resources Manager notifying the immediate supervisor of this clearance.

Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years

Hold and maintain a valid California Driver's License, proof of automobile insurance, and full time use of a dependable automobile that is insured pursuant to California regulations.

Knowledge:

Identification procedure and special education assessment

Development of an instructional program to meet identified needs

Systematic method of utilizing referrals of pupils from teachers, parents, agencies and appropriate persons

Interpret assessments of developmental status and education need of students

Maintains knowledge of current laws and regulations pertaining to special education and individuals with disabilities

Computer Literacy: General knowledge of database software, how to use the internet to find information and complete tasks, email usage, order processing systems, spreadsheet software, and word processing software

Skills:

Well developed, clear communication and interpersonal skills that maintain a respectful, professional and courteous manner

Conflict resolution skills

Strong organizational skills

Abilities:

Embraces Sage Oak's core values

Maintains integrity at all times

Works independently with little direction

Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner

Maintains flexible and adaptable mindset

Demonstrates sensitivity to individual differences and cultural backgrounds

Maintains confidentiality of sensitive and privileged information

Follows established procedures and meets all established deadlines

Exercise initiative

Serve the staff, student and parent's needs to the best of his/her ability without allowing his/her own convenience to interfere

Proactive

understands the needs of the school and takes steps toward meeting those needs with little support and guidance

prevents problems by planning ahead and anticipating outcomes

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hear and speak to exchange information

Dexterity of hands and fingers

See to read a variety of materials

Bend at the waist, kneel or crouch

Sit or stand for extended periods of time

Lifting objects up to 50 pounds with or without assistance

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment, regularly operating a computer and other office equipment

Noise level is generally moderate

Meetings conducted in public and office settings

Indoor and outdoor in varying temperatures

Employee must have available transportation and be able to drive up to 200 miles in a day"

Potential physical hazards involved in intervening in altercations according to approved policies and procedures as trained

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.