Consolidated Contracts Manager (Contract Specialist III)

Salary: $113,921.60 - $144,393.60 Annually
Location : Chinook Building 401 5th Avenue Seattle, WA
Job Type: Career Service, Full Time, 40 hrs/week
Job Number: 2025CF23732
Department: DPH - Public Health
Division: Administrative Services
Opening Date: 02/06/2025
Closing Date: 2/19/2025 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Hours/Week: 40 hours/week

Summary
The Department of Public Health, also known as Public Health - Seattle & King County (DPH) is seeking a Consolidated Contracts Manager (Contract Specialist III) within the Administrative Services Division, to act as the lead Contract Specialist responsible for receivable agreements for DPH and to manage the Consolidated Contract (Con Con) with the Washington State Department of Health (DOH).

The Con Con is the contract mechanism used to transmit federal and state funding for public health services to the local health jurisdictions where the services are delivered. For this work, we are looking for an enthusiastic team member to manage these contracts and flow-down requirements and guide program managers and teams seeking to innovate and improve our effectiveness in delivering public health services. This work includes enhancing communication and transparency with contracted partners, providing critical feedback to program managers and teams, collecting and reporting on operational and financial goals and performance measures, analyzing budgets, and completing cost recovery plans.

The successful candidate will have excellent skills in working with others, a solid technical background in contract development, monitoring, and management, and knowledge and experience in public health. The successful candidate will model and build a culture of teamwork, excellence, transparency, and accountability, incorporating the County's Equity and Best-Run Government principles. They will ensure policies, practices, and agreements are followed and guiding work consistent with the Public Health Strategic Plan. The successful candidate is expected to be highly skilled at building relationships with stakeholders, facilitating discussions, making decisions that satisfy diverse interests and contribute to organization goals, and effectively communicating key strategies to program management, fiscal staff, and leadership.

Background

The Contract Unit provides centralized support for the department's needs around payable contracts and memoranda of agreement, and grants/receivable agreements.
Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit
Work Schedule

Monday through Friday 8:00am to 5:00pm. This position is Exempt from the provisions of the Fair Labor Standards Act (ineligible for overtime).
Work Location

Significant portions of work will be conducted remotely with the ability to come on site as needed. Office located at Chinook Building, 401 5th Ave, Seattle, WA 98104
Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Job Duties
Consolidated Contract

Act as lead representative for DPH to negotiate between DPH and DOH program/fiscal/ budget/grant/contract staff to create, review, and approve contents of the Con Con documents, such as Statements of Work and the Allocation Sheet.

Work in close partnership with the DOH Contracts Office to ensure the accuracy of Con Con grant funding and contract requirements.

Distribute Amendment Scope of Work (SOW) documents to DPH program managers and key stakeholders.

Manage the DPH Con Con SharePoint and Teams sites and provide expert advice and interpretation to relevant DPH staff including program managers and finance staff.

Review/ensure the accuracy of the Consolidated Contract grants entered into Oracle E-Business Suite (EBS) to reflect changes made in contract Amendments and modifications requested by DPH.

Backup Accounts Receivables Manager (AR) to update EBS Awards, Projects, Tasks, Project Funding, and Award Budgets to reflect changes made in the Consolidated Contract Amendments/documents and as requested by program managers and finance staff.

Create flow-down requirements document for each SOW and discuss it with relevant program managers, finance, and administrative staff, including other DPH Contract Specialists.

Collaborate with the DOH Fiscal Monitoring Unit and DPH staff to prepare and participate in the DOH Fiscal Review conducted by DOH to ensure grant compliance with funds received through the Consolidated Contract.

Provide training to new & current staff on the Con Con process and flow-down requirements.

Coordinate with stakeholders to identify and implement efficiencies and process improvements.

Manage Agiloft

Manage the Agiloft contracting system database.

Find and implement innovative system configurations to meet the ongoing needs of leadership and contract reporting requirements.

Assist with implementation of possible future implementation of additional module(s) to support contracting and solicitations.

Lead Grants Reviewer

Serve as the lead reviewer for grants and accounts receivable agreements.

Work with the legal counsel and Risk Management to negotiate terms with the grantor when needed.

Provide lead direction to Contract Specialists with regard to flow-down terms for subawards.

Key Recurring Meetings

Facilitate weekly check-ins with DPH Accounts Receivable Team members.

Collaborate with the DPH Budget Office to manage and monitor the Foundational Public Health Services (FPHS) funds received through the Consolidated Contract; plan, co-facilitate, and contribute to the FPHS Coordinating Team meetings/check-ins; ensure coordinated communications about funding available and contract requirements related to FPHS funds, as detailed in the Consolidated Contract FPHS Statement of Work.

Collaborate with the DPH COVID Budget Team facilitator to ensure accurate Consolidated Contract COVID-related funding is understood and reflected in the DPH COVID tracking tools and accurately represented in EBS.

Participate and contribute agenda items to monthly DOH/LHJ (local health jurisdiction) Finance Updates MS Teams meeting facilitated by DOH.

Participate in DPH Finance Managers Meeting.

Experience, Qualifications, Knowledge, Skills
Our ideal candidate will demonstrate the following (Minimum):

Significant experience in the following areas: compliance with federal grants, contract management, budget management, working in a public health environment, and program assessment, including working with performance measures.
Demonstrated ability to:

• See the big picture and problem-solve from a collaborative, solutions-oriented approach.
• Effectively communicate to a variety of audiences in a variety of styles and methods.
• Collaborate and negotiate with stakeholders on complex or controversial issues.
• Excellent organizational skills to manage multiple projects and assignments at one time.
• Maintain confidentiality of information and documents as appropriate.
• Analyze information and exercise professional judgment supported by fact-based information to develop practical, value-added recommendations.
• Highly skilled in administering contract management and workflow/software solutions.
• Proficiently use office software such as MS Excel, Word, PowerPoint, and SharePoint.

The most competitive applicants will have the following experience and qualifications (Desired):

Combination of education and experience demonstrative knowledge, skills, and abilities equivalent to:

• Bachelor's degree involving a major study in public health, public administration, business administration, or a closely allied field.
• Five or more years of experience within a government agency focusing on contracts management, procurements, administrative oversight, or fiscal services.
• Advanced project management and analysis, and problem-solving experience.
• Experience with Agiloft software.

Supplemental Information
Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply

This Career Service position is open to all qualified applicants.
Application Process

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Cover Letter or Letter

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to For tips on interviewing, please visit
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Union Membership

not represented
Contact

For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01

Select all of the areas with which you have significant experience:

• compliance with federal grants
• contract management
• budget management
• working in a public health environment
• program assessment, including working with performance measures
• none of the above

02

If you selected any areas of significant experience in the previous question, briefly describe those duties. Include in your response where you got that experience.
03

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.

04

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question