Health Information Management Administrator
Apply NowCompany: County of Marin
Location: San Rafael, CA 94901
Description:
Salary : $78,956.80 - $96,824.00 Annually
Location : San Rafael, CA
Job Type: Full Time, Regular
Job Number: 1327-25-02
Department: Health & Human Services
Division: Behavioral Health & Recovery Services
Opening Date: 02/06/2025
Closing Date: 2/28/2025 11:59 PM Pacific
Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Read on to find out more about this opportunity.
DEPARTMENT OF HEALTH & HUMAN SERVICES:
At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.
ABOUT THE POSITION
The Marin County Behavioral Health & Recovery Service's (BHRS) team within Health & Human Services connects the community with care and resources related to mental health and substance use. There is one (1) fulltime, regular vacancy role as the Health Information Management Administrator (HIM). The role oversees the administration of the medical records team, ensuring their efficient management and confidentiality.
The HIM Administrator coordinates and evaluates activities related to medical records, including their creation, use, storage, and disposition. They handle requests for access to medical records, conduct analysis of records, and resolve related issues across facilities in Marin County. This position will also serve as custodian of medical records for BHRS. The administrator serves as the point person for subpoenas and court orders for medical records. Supervision is vital to the role, with the administrator overseeing staff/ongoing coaching, assigning work, evaluating/writing performance reviews and discipline, if needed. Confidentiality and privacy of medical information are priorities for the administrator, who ensures compliance with HIPAA and other relevant regulations. To support medical records organization, the position requires implementing and maintaining various data collection, record keeping, tracking, filing, and reporting systems. The administrator also specializes in 42 C.F.R., Part 2, CA Welfare and Institute Code 5000, and HIPAA regulations, guiding clients, providers, and physicians on compliance matters. They ensure the privacy and confidentiality of medical information and consult with HHS Compliance and County Counsel as needed.
ABOUT YOU
Our Highly Qualified Candidate:
The ideal candidate is an experienced professional in medical records management, regulatory compliance, and staff supervision. They should have a bachelor's degree in healthcare administration or a related field and progressive leadership experience in medical records management. They must be well-versed in HIPAA, 42 CFR Part 2, and California Welfare and Institutions Code 5000 and have technical expertise in electronic health record (EHR) systems. Strong analytical, supervisory, and organizational skills are essential for evaluating records activities, managing workflows, and implementing improvements.
Key attributes include:
This candidate will excel in leadership, compliance, and operational efficiency, supporting Marin County's Health and Human Services Department.
Qualifications
Knowledge of:
Possession of a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association and two years of experience performing health information management duties; or certification as a Registered Health Information Administrator (RHIA) and one year of experience performing health information management duties; or three years of experience performing health information management duties An Associate's Degree in Health Information or a closely related field is desirable. Experience in a lead capacity is desirable.
IMPORTANT INFORMATION
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your Governmentjobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
LiveScan:
SPECIAL REQUIREMENTS
Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Cassie Folan at
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows:
Possession of a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association AND two years of experience performing health information management duties.OR Certification as a Registered Health Information Administrator (RHIA) AND one year of experience performing health information management duties.OR Associate Degree in Health Information or a closely related field AND Three years of experience performing health information management duties including one (1) year of lead or supervisor experience.
How many years of experience do you have performing health information management duties?
02
Please describe your one, two or three years of experience performing health information management duties. Please include the name of employer(s), dates worked, your exact duties, and number of hours worked per week.
03
Do you possess a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association?
04
If you answered "yes" to question #3, please provide your RHIT number and the expiration date. If you answered "no" to question #3, please state NA in the box below.
05
Do you possess a current certificate as a Registered Health Information Administrator (RHIA) issued by the American Health Information Management Association?
06
If you answered "yes" to question #5, please provide your RHIA number and the expiration date. If you answered "no" to question #5, please state NA in the box below.
07
NARRATIVE QUESTIONS (Please answer all questions below): Please note: If you do not possess any experience, please state "No Experience" in the space provided.
Do you have an Associate's Degree or a higher-level degree in Health Information or a closely related field?
08
If you stated "yes" to question # 7, please list the type of degree (Associate's, Bachelor's, Master's, etc.) you have, the college or university where you obtained the degree and your major/subject of your degree. If you stated "no" to question #7, please state NA in the box below.
Required Question
Location : San Rafael, CA
Job Type: Full Time, Regular
Job Number: 1327-25-02
Department: Health & Human Services
Division: Behavioral Health & Recovery Services
Opening Date: 02/06/2025
Closing Date: 2/28/2025 11:59 PM Pacific
Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Read on to find out more about this opportunity.
DEPARTMENT OF HEALTH & HUMAN SERVICES:
At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.
ABOUT THE POSITION
The Marin County Behavioral Health & Recovery Service's (BHRS) team within Health & Human Services connects the community with care and resources related to mental health and substance use. There is one (1) fulltime, regular vacancy role as the Health Information Management Administrator (HIM). The role oversees the administration of the medical records team, ensuring their efficient management and confidentiality.
The HIM Administrator coordinates and evaluates activities related to medical records, including their creation, use, storage, and disposition. They handle requests for access to medical records, conduct analysis of records, and resolve related issues across facilities in Marin County. This position will also serve as custodian of medical records for BHRS. The administrator serves as the point person for subpoenas and court orders for medical records. Supervision is vital to the role, with the administrator overseeing staff/ongoing coaching, assigning work, evaluating/writing performance reviews and discipline, if needed. Confidentiality and privacy of medical information are priorities for the administrator, who ensures compliance with HIPAA and other relevant regulations. To support medical records organization, the position requires implementing and maintaining various data collection, record keeping, tracking, filing, and reporting systems. The administrator also specializes in 42 C.F.R., Part 2, CA Welfare and Institute Code 5000, and HIPAA regulations, guiding clients, providers, and physicians on compliance matters. They ensure the privacy and confidentiality of medical information and consult with HHS Compliance and County Counsel as needed.
ABOUT YOU
Our Highly Qualified Candidate:
The ideal candidate is an experienced professional in medical records management, regulatory compliance, and staff supervision. They should have a bachelor's degree in healthcare administration or a related field and progressive leadership experience in medical records management. They must be well-versed in HIPAA, 42 CFR Part 2, and California Welfare and Institutions Code 5000 and have technical expertise in electronic health record (EHR) systems. Strong analytical, supervisory, and organizational skills are essential for evaluating records activities, managing workflows, and implementing improvements.
Key attributes include:
- Leadership & Staff Development - Effectively supervise, train, and mentor a multidisciplinary team.
- Regulatory & Technical Expertise - Ensure compliance with health information regulations and manage EHR systems efficiently.
- Problem-Solving & Organization - Address challenges in medical records management with strong analytical and planning skills.
- Collaboration & Communication - Build trust with internal and external stakeholders while conveying complex regulations clearly.
- Client-Focused & Adaptable - Prioritize client needs and remain composed in a dynamic healthcare environment.
This candidate will excel in leadership, compliance, and operational efficiency, supporting Marin County's Health and Human Services Department.
Qualifications
Knowledge of:
- Principles and practices of employee supervision, including organization, review, evaluation, and disciplining staff.
- Medical, administrative, ethical, and legal requirements, and accrediting standards related to healthcare delivery and health information management.
- Methods of training staff in work procedures and related County policy and procedures.
- Knowledge of CA Welfare and Institute Code 5000,42 C.F.R., Part 2 and Health Insurance Portability and Accountability Act (HIPAA).
- Medical and psychiatric terminology and current Diagnostic Statistical Manual classification.
- Best practices and procedures involving hybrid and electronic health records.
- Content and uses of medical records.
- Federal and State laws governing medical record administration.
- Office procedures, methods, and equipment, including computers and applicable software applications such as word processing, spreadsheet databases, and electronic health record system and healthcare applications.
- Needs of clients served by a public health and social service agency.
- Plan, organize, and supervise and review the work of staff.
- Analyze and evaluate medical records, work procedures, and effect change.
- Perform analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative.
- Understand, interpret and apply statutes, regulations, and written directions.
- Counsel mental health clients on their rights regarding medical information.
- Interpret and implement CA Welfare and Institute Code 5000, 42 C.F.R., Part 2, and HIPAA regulations.
- Provide consultation to departmental managers on client record issues.
- Establish and maintain effective working relationships with staff, clients, medical providers, and community agencies.
- Develop procedures, protocols, and agreements necessary to implement and administer a medical record system.
- Read, understand and extract complex medical information.
Possession of a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association and two years of experience performing health information management duties; or certification as a Registered Health Information Administrator (RHIA) and one year of experience performing health information management duties; or three years of experience performing health information management duties An Associate's Degree in Health Information or a closely related field is desirable. Experience in a lead capacity is desirable.
IMPORTANT INFORMATION
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your Governmentjobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
LiveScan:
SPECIAL REQUIREMENTS
Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Cassie Folan at
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical: The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the position are as follows:
Possession of a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association AND two years of experience performing health information management duties.OR Certification as a Registered Health Information Administrator (RHIA) AND one year of experience performing health information management duties.OR Associate Degree in Health Information or a closely related field AND Three years of experience performing health information management duties including one (1) year of lead or supervisor experience.
How many years of experience do you have performing health information management duties?
- 1 year
- 2 years
- 3 years or more
02
Please describe your one, two or three years of experience performing health information management duties. Please include the name of employer(s), dates worked, your exact duties, and number of hours worked per week.
03
Do you possess a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association?
- Yes
- No
04
If you answered "yes" to question #3, please provide your RHIT number and the expiration date. If you answered "no" to question #3, please state NA in the box below.
05
Do you possess a current certificate as a Registered Health Information Administrator (RHIA) issued by the American Health Information Management Association?
- Yes
- No
06
If you answered "yes" to question #5, please provide your RHIA number and the expiration date. If you answered "no" to question #5, please state NA in the box below.
07
NARRATIVE QUESTIONS (Please answer all questions below): Please note: If you do not possess any experience, please state "No Experience" in the space provided.
Do you have an Associate's Degree or a higher-level degree in Health Information or a closely related field?
- Yes
- No
08
If you stated "yes" to question # 7, please list the type of degree (Associate's, Bachelor's, Master's, etc.) you have, the college or university where you obtained the degree and your major/subject of your degree. If you stated "no" to question #7, please state NA in the box below.
Required Question