DIRECTOR OF FINANCIAL AID
Apply NowCompany: Bates Technical College
Location: Tacoma, WA 98444
Description:
Salary: $90,000.00 - $95,000.00 Annually
Location : Tacoma, WA
Job Type: Full-time
Job Number: 25-0007
Department: Student Services
Opening Date: 02/07/2025
Closing Date: 3/9/2025 11:59 PM Pacific
SUMMARY
The Director of Financial Aid reports directly to the Vice President of Student Services and is responsible for the administration and operation of a comprehensive student financial aid program, veterans, and the Workforce Education Services Department. The Director is responsible for systems operations for all electronic processing of applications including ctcLink, Common Origination and Disbursement, EDExpress, FSA Partner Connect, NSLDS, G5, EApp and FAA Access. The Director exercises discretion and independent judgement in interpreting federal aid policies and developing procedures to ensure compliance with federal, state, and local regulations for systems operations.
ESSENTIAL FUNCTIONS & OTHER DUTIES
Essential Functions
Non-Essential/Other Functions
Supervisory Responsibilities
QUALIFICATIONS
Minimum Qualifications
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications
EQUAL OPPORTUNITY STATEMENT
BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.
Land Acknowledgement
We honor and recognize the Coast Salish people, specifically the Puyallup Tribe of Indians, on whose traditional territory and ancestral lands Bates Technical College campuses sit. They were forcibly relocated onto reservation lands in what is today Tacoma, Washington, in late 1854, after signing the Treaty of Medicine Creek with the United States. We acknowledge and thank the original stewards of this land.
Available Benefits to Eligible Employees
As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents.
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
Bates provides vision coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
Retirement Plans
Faculty and Exempt Positions
Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). Click to compare the two plans.
Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
SBRP (TIAA) is a defined contribution plan with the following contribution rates:
TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:
PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:
Classified Positions
Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
PERS Plan 2 is a defined benefits plan with the following contribution rates:
Employee and employer contributions to applicable retirement plans are mandatory. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.
Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.
Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of
$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.
Other Optional Benefits
Leaves and Holidays
Vacation
Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.
Sick Leave
Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.
Holidays
Bates observes the following holidays/non-work days:
Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth
Personal Leave/Family Leave
In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes
01
Why do you want to serve Bates Technical College students and community? Why do you want to serve specifically in this position?
02
Do you have a bachelor's degree in business administration, education, psychology, or related field?
03
Do you have at least three (3) years of supervisory experience AND three (3) years of experience in financial aid?
04
Do you have at least five (5) years of experience in higher education?
05
Do you have five (5) or more years of supervisory experience in financial aid?
06
Do you have a master's degree in higher education leadership, public administration or related field?
07
Please describe how you have demonstrated intercultural competence and a strong commitment to equity, diversity, and inclusion.
08
By saying yes below, you are agreeing that you understand that all fields on the application must contain your actual work history and education in order for your application to be fairly screened. You further understand, if those areas are not completed, or you type "see resume," for example, your experience and/or education may not counted toward the minimum qualifications for this position and you may be screened out of the process. Do you understand this requirement?
Required Question
Location : Tacoma, WA
Job Type: Full-time
Job Number: 25-0007
Department: Student Services
Opening Date: 02/07/2025
Closing Date: 3/9/2025 11:59 PM Pacific
SUMMARY
The Director of Financial Aid reports directly to the Vice President of Student Services and is responsible for the administration and operation of a comprehensive student financial aid program, veterans, and the Workforce Education Services Department. The Director is responsible for systems operations for all electronic processing of applications including ctcLink, Common Origination and Disbursement, EDExpress, FSA Partner Connect, NSLDS, G5, EApp and FAA Access. The Director exercises discretion and independent judgement in interpreting federal aid policies and developing procedures to ensure compliance with federal, state, and local regulations for systems operations.
ESSENTIAL FUNCTIONS & OTHER DUTIES
Essential Functions
- Provides overall leadership, administration and management of federal, state and institutional financial aid, veterans, WorkFirst, Opportunity Grant, BFET, Early Achievers and Worker Retraining programs, including the development of consumer information and financial aid brochures.
- Performs full-service functions related to all aspects of the financial aid programs, including reviewing and awarding aid files.
- Provides technical assistance and training to all staff and serves as the systems manager for all electronic processes.
- Understands and interprets federal and state regulations, program guidelines and college policy pertaining to the financial aid programs.
- Writes administrative policy and procedures for all student assistance programs and ensures funds are expended and reconciled accordingly.
- Ensures the operation of an effective, objective and fiscally sound financial aid program which maximizes the utility of available funds, the coordination of benefits and meeting the needs of students in need of assistance.
- Responsible for developing and maintaining self-service systems for students and initiating the development of technology and procedures to improve the efficiency of the financial aid process for students to access their records including the ability to apply, monitor, and receive information such as application status and fund disbursement.
- Authorizes student payroll and payments to off-campus work study employers. Reviews and approves the appointment of or dismissal of student employees.
- Reviews and awards financial aid in accordance with regulations and institutional policies to eligible students.
- Projects expenditures, revenue and allocations for funds management in all aid programs.
- Responsible for preparing budgets and management of financial operations of the department within the budget, goals and objectives of college guidelines and policies.
- Explore and evaluate additional grants and funding options to determine the impact to students. Apply to these programs when appropriate and implement if application is successful.
- Collaborate with other departments on campus as related to financial aid.
- Provide leadership, development and supervision to staff to maximize the overall performance and ensure alignment of the department's and College's strategic plan, core values, vision and mission.
- Lead the department with integrity and a high level of ethics.
Non-Essential/Other Functions
- Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
- Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.
Supervisory Responsibilities
- This position is responsible for the following positions: Assistant Director of Financial Aid and Workforce Education Services, Worker Retraining and Opportunity Grant Specialist, Workforce Coordinator, BFET Admin Compliance Specialist, Workforce Education, Opportunity Grant Specialist, Veterans Affairs/L&I Analyst, Financial Aid Specialists, Financial Aid/Worker Retraining Specialist
QUALIFICATIONS
Minimum Qualifications
- Bachelor's degree in business administration, education, psychology, or related field
- Three years of supervisory experience
- Five years of higher education experience
- Three years financial aid experience
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications
- Five years of supervisory experience in financial aid
- Master's degree in higher education leadership, public administration or related field
EQUAL OPPORTUNITY STATEMENT
BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.
Land Acknowledgement
We honor and recognize the Coast Salish people, specifically the Puyallup Tribe of Indians, on whose traditional territory and ancestral lands Bates Technical College campuses sit. They were forcibly relocated onto reservation lands in what is today Tacoma, Washington, in late 1854, after signing the Treaty of Medicine Creek with the United States. We acknowledge and thank the original stewards of this land.
Available Benefits to Eligible Employees
As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents.
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
- Uniform Dental Plan - Preferred Provider Organization
- DeltaCare - Managed Care Plan
- Willamette Dental - Managed Care Plan
Bates provides vision coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
- Davis Vision by MetLife
- EyeMed
- MetLife Vision
Retirement Plans
Faculty and Exempt Positions
Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). Click to compare the two plans.
Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
SBRP (TIAA) is a defined contribution plan with the following contribution rates:
- Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
- Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 9.53 of gross salary
PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 9.03% of gross salary
Classified Positions
Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
PERS Plan 2 is a defined benefits plan with the following contribution rates:
- Employee Contribution: 6.36% of gross salary
- Employer Contribution: 9.53% of gross salary
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 9.53% of gross salary
Employee and employer contributions to applicable retirement plans are mandatory. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.
Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.
Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of
$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.
Other Optional Benefits
Leaves and Holidays
Vacation
Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.
Sick Leave
Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.
Holidays
Bates observes the following holidays/non-work days:
Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth
Personal Leave/Family Leave
In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes
01
Why do you want to serve Bates Technical College students and community? Why do you want to serve specifically in this position?
02
Do you have a bachelor's degree in business administration, education, psychology, or related field?
- Yes
- No
03
Do you have at least three (3) years of supervisory experience AND three (3) years of experience in financial aid?
- Yes
- No
04
Do you have at least five (5) years of experience in higher education?
- Yes
- No
05
Do you have five (5) or more years of supervisory experience in financial aid?
- Yes
- No
06
Do you have a master's degree in higher education leadership, public administration or related field?
- Yes
- No
07
Please describe how you have demonstrated intercultural competence and a strong commitment to equity, diversity, and inclusion.
08
By saying yes below, you are agreeing that you understand that all fields on the application must contain your actual work history and education in order for your application to be fairly screened. You further understand, if those areas are not completed, or you type "see resume," for example, your experience and/or education may not counted toward the minimum qualifications for this position and you may be screened out of the process. Do you understand this requirement?
- Yes
- No
Required Question