Executive Assistant

This position is located in San Jose, CA. This is a full time position requiring work on-site, 5 days a week.

Responsibilities:

• Manage the Medical Director's calendar of meetings and clinical schedule of appointments; anticipate schedule conflicts and take initiative to resolve them in a timely manner
• Act as a liaison between the Medical Director, patients, clinicians, and vendors
• Coordinate communication effectively between all parties involved
• Multitask effectively under pressure
• Take meeting minutes.
• Manage Director's calendar, including scheduling and blocking of calendar.
• Adaptability to difficult situations and quick learning ability
• Willingness to undergo training in medical transcription and communicate effectively in this regard
• Prepare and edit letters and other correspondence for Medical Director
• Other duties may also be assigned
• Provides a broad range of high-level, specialized administrative support to the Medical Director
• Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines
• Ensure the privacy of each patient's protected health information

Desired Qualifications:

• Prior work experience in fast-paced environment at a large or complex organization
• Minimum of 4 years of experience in the same or a similar role

Education and Experience (Required):

• Bachelor's degree required, Master's degree preferred
• Minimum of 4 years of experience in the same or a similar role
• Experience and strong knowledge in a variety of computer software applications in word processing, spreadsheets, database and presentation software. Full MS Suite {MSWord, Excel, PowerPoint). Google Docs and Google Sheets are also required

Knowledge, Skills and Abilities (Required):

• Demonstrated extensive high-level administrative experience supporting executive level individuals
• Articulate in both oral and written communication
• Advanced proficiency in the English language
• Demonstrated experience with office software and email applications
• Excellent planning, organizational and time management skills
• Professional, customer service-oriented demeanor

If you are a highly organized individual with excellent communication skills and the ability to thrive in a high-pressure environment, we encourage you to apply for this exciting opportunity.