Executive Assistant, Curatorial
Apply NowCompany: National Gallery of Canada
Location: Ottawa, ON K1A 0A5
Description:
Competition #: 24-OC-178
Posting Date: January 28, 2025
Closing Date: February 11, 2025
Department: Curatorial Initiatives
Working Hours: Full time (37.5 hours per week, overtime as required)
Employment Tenure: Indeterminate
Classification: L/N 03
Salary: $70,606 - $91,639/Year
Number of Positions: 1
Language Requirements: English CBC/French CBC (reading, writing, oral) (A: beginner, B: intermediate, C: advanced)
Affiliation: Management
Work Location: Hybrid workplace environment: on-site, National Gallery of Canada, 380 Sussex Drive, Ottawa up to 3 days per week based on operational requirements and 2 workdays remote.
Job Summary
In support of the NGC's strategic pillars to strengthen community connections through transformative art experiences; build a collection and program that inspire human connection; and to empower, support and build a diverse and collaborative team, the Gallery is hiring in the position of Executive Assistant, Curatorial Initiatives. The successful candidate will be a resourceful, detail and service-oriented person who thrives in a collaborative and dynamic work environment.
The Executive Assistant effectively and proactively manages, organizes and coordinates the administrative function of the office of the Director, Curatorial Initiatives. Provides administrative support by preparing and screening all correspondence, arranging travel schedules and meetings, maintaining current files, and organizing the day-to day-operations of the office. Coordinates Curatorial Acquisition Committees and Board Acquisition Committees and all administrative activities associated with acquisitions of art. Will produce documents for the Board of Trustees and the annual report. Coordinates meetings, prepares briefing materials and presentations, and takes minutes when required. Will prepare agendas, reports and proposals. Maintains a filing system and provides budget support. Provides a broad range of administrative and support duties of a highly responsible and confidential nature.
Requirements
Education:
Work Experience:
Skills/Abilities:
Condition of Employment
Additional Information
Values
Posting Date: January 28, 2025
Closing Date: February 11, 2025
Department: Curatorial Initiatives
Working Hours: Full time (37.5 hours per week, overtime as required)
Employment Tenure: Indeterminate
Classification: L/N 03
Salary: $70,606 - $91,639/Year
Number of Positions: 1
Language Requirements: English CBC/French CBC (reading, writing, oral) (A: beginner, B: intermediate, C: advanced)
Affiliation: Management
Work Location: Hybrid workplace environment: on-site, National Gallery of Canada, 380 Sussex Drive, Ottawa up to 3 days per week based on operational requirements and 2 workdays remote.
Job Summary
In support of the NGC's strategic pillars to strengthen community connections through transformative art experiences; build a collection and program that inspire human connection; and to empower, support and build a diverse and collaborative team, the Gallery is hiring in the position of Executive Assistant, Curatorial Initiatives. The successful candidate will be a resourceful, detail and service-oriented person who thrives in a collaborative and dynamic work environment.
The Executive Assistant effectively and proactively manages, organizes and coordinates the administrative function of the office of the Director, Curatorial Initiatives. Provides administrative support by preparing and screening all correspondence, arranging travel schedules and meetings, maintaining current files, and organizing the day-to day-operations of the office. Coordinates Curatorial Acquisition Committees and Board Acquisition Committees and all administrative activities associated with acquisitions of art. Will produce documents for the Board of Trustees and the annual report. Coordinates meetings, prepares briefing materials and presentations, and takes minutes when required. Will prepare agendas, reports and proposals. Maintains a filing system and provides budget support. Provides a broad range of administrative and support duties of a highly responsible and confidential nature.
Requirements
Education:
- Post-secondary secretarial or administrative diploma or an acceptable combination of education, experience and training.
Work Experience:
- Knowledge of Crown corporation structure, the Treasury Board Secretariat and the Canadian Heritage Portfolio an asset;
- Minimum of 7 years of experience providing administrative and communications support at the executive level
- Experience in a museum/cultural environment an asset
- Significant experience in developing presentations;
- Knowledge of Windows applications (Excel, Word, Adobe Pro, PowerPoint, Outlook).
Skills/Abilities:
- Strong ability to communicate effectively both verbally and in writing in both official languages;
- Strong ability to work independently and under pressure, in a fast-paced and high-demand environment, and to prioritize workload as well as meet tight deadlines;;
- Flexibility, team player, customer and result-oriented, tact, discretion, and confidentiality;
- Excellent organizational, anticipation and analytical skills;
- Ability to work well under pressure;
- Rigorous and attentive to detail;
- Resourceful and dynamic;
Condition of Employment
- Must meet the bilingual requirement to be invited to the interview process.
- Reliability Status - this factor is not used at the pre-selection stage.
Additional Information
- A variety of assessment tools may be used to assess candidates.
- Alternative selection tool methods and/or reasonable accommodation are available upon request.
- Candidates are entitled to participate in the selection process in the official language of their choice.
- Note: Applicants selected for interviews will receive email correspondence from the People, Culture and Belonging team at the National Gallery of Canada.
Values
- The National Gallery of Canada is dedicated to fostering an inclusive environment that values and celebrates the diverse life experiences, voices, and histories of all individuals. We encourage applications from individuals belonging to Indigenous, Black, and racialized communities, women, persons with disabilities, and members of 2SLGBTQIA+ communities.