Procurement Analyst III

Salary : $87,715.80 - $124,320.72 Annually
Location : Alhambra, CA
Job Type: Regular
Job Number: 25002-2
Division: Administrative Services Division
Opening Date: 02/12/2025
Closing Date: 3/5/2025 11:59 PM Pacific

Description
PROCUREMENT ANALYST III

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT UNIT

Regular Position
The Los Angeles County Development Authority (LACDA) is a dynamic, innovative agency created in 1982 by the Board of Supervisors to generate affordable housing and economic redevelopment throughout Los Angeles County and participating cities. Funded primarily with federal grants, LACDA is an industry leader in sponsoring new solutions to housing and forming partnerships with private and public agencies. To apply, please visit our web site at www.lacda.org

DIVISION OVERVIEW:

The Administrative Services Division handles the administrative functions of the LACDA. These functions include Information Technology, Human Resources, Procurement, Risk Management, Fleet and Facilities Management, and Print Shop/Mail Services. Each unit is responsible for providing essential technical, functional, and professional assistance to all operating divisions to support the LACDA's mission to Build Better Lives and Better Neighborhoods.

POSITION OVERVIEW

Under general supervision performs a variety of highly specialized and complex professional procurement and contract administration duties in support of division/department goals while complying with all relevant County, State, and Federal laws, ordinances, and internal policies and procedures.

This position demands strong attention to detail and sound independent decision making. Candidate must be able to plan, organize, and prioritize multiple assignments, while performing fair, open, competitive, timely, and ethical procurement functions.

Essential Job Duties
The below statements are intended to describe the general nature and scope of work performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, oversees, and administers complex procurement processes and assists Authority divisions with contracting, procurement, purchasing, compliance, and general administration.
• Prepares and processes various documents requiring knowledge of the Authority and division's functions, which may include contracts, agreements, legal/official documents, bid documents, applications, meeting agendas and minutes, correspondence, and periodic reports.
• Assists with developing and revising policies and procedures; contract templates; solicitation templates and other related documents.
• Understands and applies contract requirements such as Davis Bacon, Living Wage, Section 3, and other related requirements; interpret codes; and develop applicable language for federal or county requirements.
• Develops, coordinates, and conducts employee trainings.
• Leads contract related programs, and/or oversees some aspects of the programs.
• Resolves problems and disagreements between contractors and user departments.
• Assists management and staff in performing and conducting studies, special projects, and reporting activities; performs data collection, research, and analysis on procurements or issues; analyzes alternatives and makes recommendations; works with department staff to develop and improve operational and administrative practices; prepares reports to interpret data; performs other compliance work related to the division/department to which assigned.
• Prepares and coordinates various types of solicitations for services and goods; reviews, examines, prepares, and processes requisitions, proposals, specifications, bid packages, purchase orders, and other related documents; obtains written price quotations; analyzes bids, recommends award, and prepares necessary documentation; administers varied service contracts and purchase orders; and monitors contracts and agreements to ensure compliance with purchasing procedures and contract provisions.
• Oversees the contract lifecycle, from creation to renewal, which includes but is not limited to determining the proper terms and conditions to include and negotiation of the contract with the vendor.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies Authority, departmental, and program policies and procedures in determining completeness of applications, records, and files.
• Interprets and applies Authority, division, and departmental policies, procedures, and regulations related to assigned area of responsibility; ensures program and project activities comply with legal and regulatory requirements.
• Prepares business documents and reports; researches, compiles, and organizes information and data for specialized reports or projects; checks and tabulates standard mathematical or statistical data.
• Inputs and retrieves data into various program, division, Authority, and/or state/federal software applications and database systems; maintains program and/or department-specific databases.
• Participates in the retention of contract documents; internal auditing processes; compiles reporting data; performs analysis as needed for auditing and other purposes.
• Coordinates and integrates division/department services and activities with other Authority divisions, contractors, vendors, stakeholders, and outside agencies; receives and responds to inquiries and complaints concerning contract related matters.
• Organizes, coordinates, maintains, and updates division/department record systems; enters and updates information with division/department activity, files, and report summaries; retrieves information from systems as required.
• Gathers, assembles, updates, and distributes a variety of Authority and division-specific information, documents, forms, records, and data as requested; researches records within areas of responsibility to prepare and provide follow-up information to staff, general public, contractor, or vendor inquiries.
• Serves as a liaison to various committees; prepares agendas; attends meetings and takes minutes.
• Observes and complies with Authority and mandated safety rules, regulations, and protocols.
• Performs other related duties as assigned.

Knowledge of:

• Principles and practices of contract administration and management techniques for public agencies.
• Authority and division operations, programs, policies, and procedures.
• Principles and practices of data collection and report preparation.
• Methods of preparing and processing various records, reports, forms, and other documents particular to assigned department or program.
• Applicable federal, state, and local laws, codes, regulations, and ordinances, as well as industry standards and best practices governing public procurement and contract administration and management processes.
• Business administration practices.
• Business arithmetic and basic statistical techniques.
• Principles and practices of contract monitoring for operational and fiscal purposes.
• Basic budget principles for monitoring and tracking revenue and expenditures.
• Methods and techniques of preparing business correspondence and forms.
• Principles and practices of business and public administration as applied to assigned department.
• Principles and practices of record keeping.
• Authority and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Authority staff
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform complex contract administration and management work.
• Lead training and development efforts.
• Perform a diverse range of highly specialized procurement tasks in support of assigned division.
• Gather and compile Authority and department-specific information from a variety of sources.
• Understand the organization and operation of the Authority and of outside agencies as necessary to assume assigned responsibilities.
• Prepare, review, and present reports, recommendations, and other correspondence and communications in a clear and concise manner.
• Compose concise and accurate business correspondence and reports.
• Prepare, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Assist in monitoring a department or program budget.
• Monitor and track contracts.
• Organize and maintain accurate databases, records, and files.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Prepare and present information in various formats and for diverse audiences.
• Perform mathematical computations accurately.
• Effectively represent the division/department/program and the Authority in meetings with other staff, outside agencies, community groups, and the public.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Use tact, initiative, prudence, and independent judgment within general policy, and procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications
A combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

• Bachelor's degree from an accredited four-year college or university with a major in business administration, economics, or other related field

AND

• Five (5) years of increasingly responsible professional experience performing complex procurement and contract administration work.

DESIRABLE QUALIFICATIONS

• Completion of a certification program demonstrating advanced knowledge in the Procurement arena such as public contracts, or federal government contracting, is preferred but not required.

Additional Information
Equal Opportunity

The LACDA is an equal-opportunity employer. We are committed to creating a workplace culture that embraces diversity, equity, and inclusion to advance our mission of building better lives and better neighborhoods.

Reasonable Accommodation

If you are an individual with a disability and need to request reasonable accommodations under the Americans with Disabilities Act (ADA), please call the LACDA, Human Resources at (626) 586-1687 or via email at hr.recruiter@lacda.org.

Application Process

To be considered, all applicants are required to apply online by the filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job. In the Work Experience section of the application, applicants must demonstrate their experience by providing a clear description of the work performed as it relates to the position. Each job held must include the dates of employment, name and address of the employer, position title, hours per week, and supervisor. Please note resumes will not be reviewed to determine qualifications. Supplemental questions are considered a part of the application process and must be carefully answered. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the applicant's education, training, and experience.

Education Verification

To receive credit for required education, applicants must attach a copy of their degree or official/unofficial transcripts. Please note foreign degrees (or degrees completed outside of the United States) require an evaluation of U.S. equivalency conducted by a credential evaluation service such as or

Please include three (3) professional references in the "Reference" section of your application.

Failure to comply with this application process may result in disqualification.

Screening and Selection Process

Following the review of application materials, the most qualified candidates will be contacted via email and text messaging, if elected, for an assessment test and/or interview. Please check the email account provided on the application for important communications regarding the status of your application and/or next steps.

Salary Compensation

Salary compensation is dependent on qualifications (experience, education, knowledge, skills, and abilities). Initial salary placement is generally made between the start and mid-point of the posted range. New hires are not eligible to start at the maximum of the posted range.

Conditions of Employment

Candidates selected from the process will receive an offer of employment contingent upon the successful completion of satisfactory reference checks, a post-offer medical examination, a criminal background check, and a driving record check. Background and driving record check information will be considered in determining the applicant's suitability for the position.

Possession of a valid California Driver's License to be maintained throughout employment or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.

Proof of authorization to work in the United States will be required at the time of hire.

Employment with the LACDA is at-will and may be terminated at any time with or without cause.
DEADLINE: MARCH 5, 2025 at 11:59 PM
APPLY IMMEDIATELY, THE POSITION MAY CLOSE WITHOUT PRIOR NOTICE.

RECRUITMENT NUMBER: 25002-2
As a regular full time employee you are eligible to receive the following benefits offered by the Los Angeles County Development Authority(LACDA):

• Thirteen paid holidays*
• Ten days (80 hours) of Vacation based on years of service up to twenty days (160 hours) of vacation time subject to the conditions listed under LACDA Provided Leave
• Twelve days (96 hours) of sick time subject to the conditions listed under LACDA Provided Leave
• One (8 hour) floating holiday (must be utilized by December 31)
• $10,000 group Term Life and Accidental Death & Dismemberment Insurance Policy
• Short term and long term disability insurance
• Paid jury duty and witness leave up to 176 hours per year
• Paid bereavement leave up to three days is permitted in the event of death of an immediate family member
• Medical / Dental / Vision
• Flexible Spending Accounts (Health Care & Dependent Care)
• Supplemental Employee and Dependent Life Insurance
• Employee and Family Accidental Death & Dismemberment Insurance
• Employee Assistance Program
• CalPERS
• 457 Deferred Compensation Plan
• Bilingual Pay (if applicable)

In addition to the above, the LACDA's Flexible Benefits Plan is authorized under Section 125 of the Internal Revenue Code, and permits employees to use pre-tax dollars to pay for their portion of the cost of benefits under the Plan through "Salary Redirection" arrangements.

As part of this plan the LACDA will contribute $1000.00 per month, effective on the first (1st) of the month following the completion of one (1) full month of compensated service.

CalPERS:

• Classic Members
  • Members who established membership prior to January 1, 2013
  • Employee Contribution is 7% of base salary: Member contribute 2.5% of base salary and LACDA Contributions 4.5% of base salary
  • LACDA Benefit Factor: 2% at age 60
• PEPRA Members
  • Members who established membership after January 1, 2013
  • Employee Contribution is 8.25% of base salary
  • LACDA Benefit Factor: 2% at age 62

*Traffic Court Specialist (TCS) employees receive one additional holidays.

For additional benefits information, please visit our website - www.lacda.org
01

Only your application and supplemental responses will be reviewed to determine minimum qualifications. PLEASE CHECK YOUR ANSWERS CAREFULLY. Mistakes or incomplete responses may result in disqualification. Do not rely on a resume or respond "see resume " as it will not be used to determine qualifications. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

• I understand the information above

02

Please select your highest educational level: Please note: Applicants must attach a copy of their degree or official/unofficial transcripts to receive credit for the required education.

• Master's Degree or higher
• Bachelor's Degree
• Associate's Degree
• High School Diploma or GED
• None of the Above

03

If you possess a college-level or higher degree (i.e., bachelor's, master's, etc.), provide the field of study you obtained your degree in. If you do not possess a degree, please input "N/A.
04

Please identify the number of years of directly related experience you possess working in procurement and contract administration.

• No prior work experience
• 1-2 years of related work experience
• 3-4 years of related work experience
• 5 or more years of related work experience

05

Describe your procurement and contract administration experience. If you do not have any experience, please type "N/A".
Required Question