ASSISTANT DIRECTOR OF HEALTH (BUDGET & FINANCE)
Apply NowCompany: State of Rhode Island
Location: Providence, RI 02902
Description:
Salary : $106,586.00 - $122,469.00 Annually
Location : Providence, RI
Job Type: Non-Union (99)
Job Number: 110280601-153
Department: DEPARTMENT OF HEALTH
Division: Central Management
Opening Date: 02/11/2025
Closing Date: 2/20/2025 11:59 PM Eastern
Restrictions/Limitations: N/A
Pay Grade: 140A
Classification: Classified
Scheduled Work Days; Hours of Work: 9:00AM-5:00PM; Monday-Friday
Work Week: Non-Standard
Bargaining Union: Non-Union (99)
Class Definition
GENERAL STATEMENT OF DUTIES: Within the Department of Health, to be responsible for planning, developing, and administering programs relating to Budget, Finance, and Purchasing; and to do related work as required.
SUPERVISION RECEIVED: Works under the administrative direction of the Associate Director of Health (Management Services) with considerable latitude for the exercise of independent judgement; work is reviewed for the application of accepted principles, methods and techniques and for conformance to laws, rules, regulations, policies and instructions.
SUPERVISION EXERCISED: Plans, organizes, supervises and reviews the work of a professional, technical and clerical staff.
Illustrative Examples of Work Performed
Within the Department of Health, to be responsible for the overall supervision of the preparation and review of the departmental budget for central accounting, expenditure control and budgetary reports.
To be responsible for the overall supervision of the department's purchasing function.
To evaluate management and methods procedures to ensure their effectiveness and efficiency in attaining their objectives and to recommend future plans and budget allocations based on this evaluation.
To make recommendations on planning and developing systems for effective administrative and fiscal management including fiscal and staffing requirements.
To be responsible for conducting cost analysis surveys of various departmental operations in order to produce recommendations for reducing costs.
To be responsible for conducting a program to insure that all eligible federal resources are made available to the department and that the proper estimates and reports of expenditures are prepared in order to maintain a positive cash flow in all federal accounts.
To oversee the Federal Indirect Cost Proposal, negotiates with federal officials, and responds to federal audits.
To represent the department at legislative and administrative hearings relating to budget and finance issues.
To do related work as required.
Required Qualifications for Appointment
KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge and understanding of the principles and practices of governmental management, budgeting, accounting contracting and purchasing, and the ability to apply such principles and practices in program areas within the Department of Health; a thorough knowledge of the organizational structures of health systems, health legislation and the functions of relevant state and federal agencies; a working knowledge of the methods of administrative analysis and evaluation, the ability to identify management problems and to work creatively and independently towards amelioration of these management problems; the ability to establish and maintain effective working relationships; the ability to plan, develop, coordinate and supervise the work of a professional, technical and clerical staff; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: possession of a Master's Degree in Public Administration, Medical Care Administration, Business Administration, Public Health or a closely related field; and
Experience: Such as may have been gained through: employment in a responsible high level managerial position in a public agency concerned with the delivery of human services.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
Responsible for preparation and review of departmental budget of Emergency Preparedness Infectious Disease (EPID) Division, expenditure control, and all relative budgetary reports. This pertains to the annual budget submission in additional to quarterly budget reporting within each fiscal year.
Responsible for approval of all purchasing for EPID Division.
Responsible for ensuring Federal compliance for grants and other Federal funds. This includes:
Assist Program staff to prepare budgets for grants submissions and/or other funding sources
Track revenue and expenses for all accounts within the EPID Division;
Meet with Program staff to ensure appropriate grant spend-down
Adjust payroll allocations for employees funded by Federal (and other) funds to ensure appropriate spend-down of accounts; adjust payroll allocations as needed
Prepare journals/adjustments to ensure expenses are allocated to the correct accounts and in-line with budgeted spending
Prepare and submitting required financial reporting forms within appropriate time-period including Federal Financial Reports (FFRs) and quarterly financial reporting
Prepare and transmit invoices for subawards/MOUs; ensure appropriate backup transactions from RIFANS and copies of invoices are attached when sending invoices; track receipt of payments for invoices; ensure funds are receipted into appropriate accounts
Review and approve journals and receipts in RIFANS
Assist with PAR process: enter/supervise the entering of PARs for new positions, back-fill positions, 3-day rules, desk audits, etc.; track current FTEs and consultant employees within EPID division to ensure proper staffing and coordination with budget
Other finance and operation related responsibilities.
For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.
Location : Providence, RI
Job Type: Non-Union (99)
Job Number: 110280601-153
Department: DEPARTMENT OF HEALTH
Division: Central Management
Opening Date: 02/11/2025
Closing Date: 2/20/2025 11:59 PM Eastern
Restrictions/Limitations: N/A
Pay Grade: 140A
Classification: Classified
Scheduled Work Days; Hours of Work: 9:00AM-5:00PM; Monday-Friday
Work Week: Non-Standard
Bargaining Union: Non-Union (99)
Class Definition
GENERAL STATEMENT OF DUTIES: Within the Department of Health, to be responsible for planning, developing, and administering programs relating to Budget, Finance, and Purchasing; and to do related work as required.
SUPERVISION RECEIVED: Works under the administrative direction of the Associate Director of Health (Management Services) with considerable latitude for the exercise of independent judgement; work is reviewed for the application of accepted principles, methods and techniques and for conformance to laws, rules, regulations, policies and instructions.
SUPERVISION EXERCISED: Plans, organizes, supervises and reviews the work of a professional, technical and clerical staff.
Illustrative Examples of Work Performed
Within the Department of Health, to be responsible for the overall supervision of the preparation and review of the departmental budget for central accounting, expenditure control and budgetary reports.
To be responsible for the overall supervision of the department's purchasing function.
To evaluate management and methods procedures to ensure their effectiveness and efficiency in attaining their objectives and to recommend future plans and budget allocations based on this evaluation.
To make recommendations on planning and developing systems for effective administrative and fiscal management including fiscal and staffing requirements.
To be responsible for conducting cost analysis surveys of various departmental operations in order to produce recommendations for reducing costs.
To be responsible for conducting a program to insure that all eligible federal resources are made available to the department and that the proper estimates and reports of expenditures are prepared in order to maintain a positive cash flow in all federal accounts.
To oversee the Federal Indirect Cost Proposal, negotiates with federal officials, and responds to federal audits.
To represent the department at legislative and administrative hearings relating to budget and finance issues.
To do related work as required.
Required Qualifications for Appointment
KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge and understanding of the principles and practices of governmental management, budgeting, accounting contracting and purchasing, and the ability to apply such principles and practices in program areas within the Department of Health; a thorough knowledge of the organizational structures of health systems, health legislation and the functions of relevant state and federal agencies; a working knowledge of the methods of administrative analysis and evaluation, the ability to identify management problems and to work creatively and independently towards amelioration of these management problems; the ability to establish and maintain effective working relationships; the ability to plan, develop, coordinate and supervise the work of a professional, technical and clerical staff; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: possession of a Master's Degree in Public Administration, Medical Care Administration, Business Administration, Public Health or a closely related field; and
Experience: Such as may have been gained through: employment in a responsible high level managerial position in a public agency concerned with the delivery of human services.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
Responsible for preparation and review of departmental budget of Emergency Preparedness Infectious Disease (EPID) Division, expenditure control, and all relative budgetary reports. This pertains to the annual budget submission in additional to quarterly budget reporting within each fiscal year.
Responsible for approval of all purchasing for EPID Division.
Responsible for ensuring Federal compliance for grants and other Federal funds. This includes:
Assist Program staff to prepare budgets for grants submissions and/or other funding sources
Track revenue and expenses for all accounts within the EPID Division;
Meet with Program staff to ensure appropriate grant spend-down
Adjust payroll allocations for employees funded by Federal (and other) funds to ensure appropriate spend-down of accounts; adjust payroll allocations as needed
Prepare journals/adjustments to ensure expenses are allocated to the correct accounts and in-line with budgeted spending
Prepare and submitting required financial reporting forms within appropriate time-period including Federal Financial Reports (FFRs) and quarterly financial reporting
Prepare and transmit invoices for subawards/MOUs; ensure appropriate backup transactions from RIFANS and copies of invoices are attached when sending invoices; track receipt of payments for invoices; ensure funds are receipted into appropriate accounts
Review and approve journals and receipts in RIFANS
Assist with PAR process: enter/supervise the entering of PARs for new positions, back-fill positions, 3-day rules, desk audits, etc.; track current FTEs and consultant employees within EPID division to ensure proper staffing and coordination with budget
Other finance and operation related responsibilities.
For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.