Executive Assistant

Job Title: Executive Assistant

Location (city, state): Washington, DC (Fully onsite, Monday-Friday)

Industry: Consulting Services

Pay: $100,000-115,000

Job Description:

The Executive Assistant will be responsible for performing a broad range of administrative duties to support senior leadership, including Vice Chairman, Senior Counselors, Vice Presidents, and Associate Vice Presidents. The role involves managing a complex schedule, coordinating travel, preparing correspondence, and assisting with office functions.

Key Responsibilities:

• Provide comprehensive administrative support to assigned executives, suggesting improvements in workflows, procedures, and tools to enhance efficiency.
• Prepare detailed domestic and international travel itineraries and ensure timely submission of expense reports.
• Draft, format, and proofread a variety of documents, including letters and correspondence related to your assigned responsibilities.
• Manage and coordinate a dynamic calendar for executives, including scheduling meetings, events, and travel arrangements (domestic and international).
• Arrange conference room reservations and coordinate catering, AV support, and other logistics for meetings and events.
• Handle and screen phone calls for executives, responding to general inquiries and providing assistance as needed.
• Support office-wide initiatives, including internal staff meetings, client briefings, leadership meetings, and monthly events.
• Provide backup support to fellow Executive Assistants during peak times or staff absences.

Qualifications:

• 8-10 years of progressively responsible executive administrative experience, supporting multiple high-level executives.
• Advanced proficiency with Microsoft Outlook; knowledge of PowerPoint and Excel is a plus.
• Strong skills in internet research, written correspondence, and excellent command of English grammar, spelling, and punctuation.

Additional Details:

• Ability to handle both basic and complex administrative tasks independently, using personal judgment and initiative.
• Knowledge of organizational structure and client operations is essential.
• Must be a flexible, trustworthy individual with the ability to maintain confidentiality and professionalism in all interactions.
• Exceptional organizational skills with keen attention to detail are critical.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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