Controller

Salary: $107,280.58 - $114,000.00 Annually
Location : Piqua, OH
Job Type: Full Time
Job Number: A0125
Division: Finance & Administration
Opening Date: 02/12/2025

Description

Edison State Community College invites qualified candidates to apply for the full time position of Controller. The Controller serves as the chief accounting officer and has primary responsibility for the College's accounting and financial reporting functions. The Controller maintains the general ledger and the budget in accordance with generally accepted accounting principles. The Controller provides oversight over the Business Office functions including payroll, cash management, accounts payable, purchasing, accounts receivable, grants and billing.
To be considered candidates should include cover letter, resume, transcripts, and three professional references when completing their online application.

Edison State Community College is an EOE/AA Employer
Examples of Duties

Functional Responsibilities:
Financial Reporting

• Prepares monthly financial statements for the President's Cabinet and the Board of Trustees in accordance with generally accepted accounting principles (GAAP) and Government Accounting Standards Board (GASB) standards and in a timely manner.
• Prepares annual, audited financial statements in accordance with generally accepted accounting principles (GAAP) and Government Accounting Standards Board (GASB) standards.
• Prepares financial statements for the Management Discussion and Analysis for the Annual Report and assists the Vice President with the narrative.
• Works with the independent auditors to finalize annual financial statements.
• Prepares and submits the Comprehensive Annual Financial Report (CAFR) to the Auditor of the State of Ohio.
• Prepares quarterly financial information in fund accounting format submitted to the Ohio Board of Regents.
• Prepares quarterly/annual financial reports for various grants.
• Prepares annual financial reports in fund accounting format andsubmits them to the Ohio Board of Regents through the HEI system.
• Prepares financial portion of Integrated Postsecondary Education Data System (IPEDS).
• Assists the Director of Institutional Research with the Higher Learning Commission Financial Survey and similar reports.
• Continually strives to improve the accuracy, timeliness, and conformance to GAAP of financial statements.
• Monitors GASB pronouncements and implements those which are applicable to the College.
• Responsible for recommending, implementing, and monitoring compliance with accounting and control policies imposed by the Ohio Revised code and the Auditor of the State of Ohio.

General Ledger

• Maintains chart of accounts to match the organizational structure, requirements for GASB financial reporting and fund accounting reporting to educational oversight agencies.
• Prepares month-end, year-end, and closing journal entries in compliance with GAAP.
• Maintains the operational integrity of the accounting information system.
• Responsible for the College's compliance with GAAP, GASB, and regulations as imposed by the state and federal government.

Payroll

• Maintains accounting and internal control procedures for payroll.
• Supervises payroll operations.
• Prepares and/or reviews quarterly and annual payroll reports required by the IRS and state agencies.
• Prepare W-2's, 1099's and related year end reports.

Accounts Receivable

• Maintains accounting and internal control procedures for accounts receivable and student accounts.
• Oversees the supervision of student billing processes.
• Reviews and approves all student appeals for tuition refunds.
• Performs the analysis of bad debt accruals/write-offs.
• Submit grantors payment requests.

Accounts Payable and Purchasing

• Approves all purchase orders, certifying the availability of funds.
• Approves disbursements for taxes and other monies withheld from employees' pay to third party creditors and to federal, state and local government.
• Maintains accounting and internal control procedures for A/P and purchasing.
• Supervises purchasing operations.
• Manages cash flow to maintain adequate cash for disbursement.
• Invests college funds.

Budgeting

• Works with the Vice President of Administration and Finance to assist with the development of the budget.
• Serves as an integral member of the budgeting team.
• Monitors spending to keep spending within College and departmental budgets.
• Prepares budget adjustments per budget responsible person as requested.
• Other budgeting functions as assigned by the Vice President of Administration & Finance.
• Prepares monthly, financial forecast.
• Assists the Vice President of Administration and Finance with data gathering and account analysis.

Grants

• Oversees all grant accounting and compliance.
• Ensures personnel working on grants are in accordance with College policies established by Human Resources.
• Oversees College policies and procedures established by Grants, Compliance and Reporting accountant.

Other duties are as assigned by the Vice President of Administration and Finance.
Qualifications

Required Knowledge, Skills, and Personal Qualifications:

• Working knowledge of GASB pronouncements and GAAP.
• Working knowledge of fund accounting.
• Working knowledge of internal control best practices.
• Prior experience with or demonstrated ability to learn ERP/accounting systems.
• Ability to use Microsoft Excel, Outlook, and similar office productivity tools.
• Ability to learn new information technology tools.
• Ability to communicate with others effectively both verbally and in writing.
• Ability to work with others with diverse perspectives and abilities.
• Ability to work on multiple projects and tasks.
• Integrity.
• Accuracy.

Preferred Knowledge, Skills, and Personal Qualifications:

• Experience in Colleague.
• Knowledge of OBOR and Department of Education reporting requirements.
• Experience with or ability to create financial reports in Synoptix.
• Experience with live or after-the fact payroll.

Required Experience:

• Five or more years of progressively responsible accounting experience.

Preferred Experience:

• Experience in accounting or auditing in a public entity, preferably for a college or university.
• Experience supervising an accounting function.

Required Educational Background:

• Bachelor's in accounting or Bachelor's degree in another field is acceptable if candidate holds a Master's degree in accounting.
• Certified Public Accountant (or equivalent) in good standing and up-to-date on continuing education requirements.

Preferred Educational Background:

• Master's Degree in Accounting or Business Administration.

Supplemental Information

Supervises the following staff:

• Business Office Manager/Assistant Controller
• Purchasing Coordinator and Grants Accountant
• Grants, Compliance and Reporting Accountant

The following benefits are available to full-time Administrative employees. Employees working less than thirty hours a week are ineligible.

Health & Life Insurance
Edison State Community College provides excellent medical and dental plans with cost-shared premiums.
The college offers a reimbursement program to share a portion of the employee's out-of-pocket expenses.
Each employee receives an accidental death and dismemberment insurance policy.

Retirement Benefits
Edison State Community College participates in the Ohio Public Employee Retirement System (OPERS).
Based upon the Ohio Revised Code, 10% of an Edison State employee's gross salary is deposited into their individual OPERS account. The college contributes an additional 14% which is not figured into the employee's base salary.
An option for an alternate retirement plan is also available. Employee and employer contributions would be the same as above.

Benefits that are not cost-shared by the college (available for payroll deduction):
Vision
Supplementary Life Insurance
403(b) Tax Deferred Annuities

Vacation
Administrative employees receive 4 weeks of vacation each year which begins accruing on the employee's first pay period. After five years of employment with Edison State the administrative employee will receive 4.5 weeks each year and this once again increases to 5 weeks after ten years of employment with the college.

Sick Leave
Edison State employees receive 3 weeks of sick leave each year which begins accruing on the employees first pay period.

Holiday Pay
At the start of their employment employees are eligible to receive pay for the 11 holidays for which the campus is closed.

Tuition Waiver
Edison State employees receive 100% of their instructional fees waived for any Edison State courses they take.
Dependents (spouse or children) of full time Edison State employees receive the same 100% waiver for Edison State course instructional fees and dependents of part time employees receive a partial waiver.

Tuition Reimbursement
Edison State offers partial tuition reimbursement for continued education.

Health Club Contribution
Edison State will pay a portion of an employee's yearly premiums for a health club membership. Memberships to some local YMCA organizations can be payroll deducted.

The college also provides an on-site fitness center to employees, students and the community at no charge.
01

Please select all degree(s) that you hold:

• Bachelor's Degree in Accounting
• Master's Degree in Accounting
• Other (please specify below)

02

Please indicate any other degree(s) that you hold:
03

How many years of progressively responsible accounting experience do you have?

• No experience
• Less than 5 years of experience
• 5 to less than 7 years of experience
• 7 or more years of experience

04

Do you have working knowledge of GASB pronouncements and GAAP?

• Yes
• No

05

What accounting and ERP systems do you have experience with?
06

What financial reporting software do you have experience with?
07

Please select all areas in which you have accounting or auditing experience:

• Public College/University
• Private College/University
• Government Agency
• Non-Profit
• K-12 School
• None of the Above

08

Please select all certifications that you currently hold:

• CPA Active
• CPA Inactive
• CMA Active
• CMA Inactive
• Other (please specify below)

09

Please indicate any other certifications you hold that may be relevant to the position:
Required Question