Assistant Director of Sponsored Project Administration - Coordinated Science Laboratory

Assistant Director of Sponsored Project Administration - Coordinated Science Laboratory
Coordinated Science Laboratory

Job Summary
Manage and provide oversight of the pre- and post-award sponsored project administration within the Coordinated Science Laboratory (CSL). Maintain departmental project accounting databases and files and prepare ad hoc reports as necessary. Supervise and mentor staff assigned specific duties related to sponsored project administration. Utilize professional judgment and discretion to serve as the primary grants and contracts point of contact for units served by the CSL under guidance from the Director.Duties & Responsibilities

• Supervise and mentor staff assigned specific duties related to sponsored project administration. Providing guidance and reviewing work as needed to ensure efficient and effective processing of transactions submitted to the office, Manage daily operations of the Grants and Contracts research team; Approve Timesheets; Complete performance Reviews Promote the professional growth of the Grants and Contracts Coordinators ensuring they are adequately trained.
• Collaborate with faculty in budget development for grant proposals and with campus units to facilitate the application/submission process to the Sponsored Programs Administration Office
• Assist faculty and principal investigators with the management of their research projects and accounts, including assisting with their personnel budgets and various appointments and other charges to sponsored research projects.
  Monitor effort commitments on sponsored research projects, and assist in maintaining effort reporting in the Activity Reporting System (ARS); provide guidance to and respond to inquiries from faculty related to effort reporting.
  Oversight and management of personnel budgets by redistributing appointments of principal investigators and research staff in response to changes in research effort.
• Manage the post-award support to researchers including: Monitor expenditures against budgets to ensure compliance with sponsor and University policy and procedural requirements. Prepare documents related to budget modifications, sub-awards, no-cost extensions, renewal funding, supplemental funding, and various internal and external reporting requirements. Facilitate project close out functions in accordance with Sponsor, University and Departmental guidelines
• Monitor accounts for funding and allowed charges for TEM, iBuy and Purchase Orders ensuring compliance with federal, state and University guidelines related to fiscal transactions
• Facilitate financial requests to sponsors as well as re-budgets and monitors the receipt of funding for grants & contracts
• Act as Unit Security Contact for CSL and ITI; prepare and maintain requests as the USC
• Responsible for the maintenance and oversight of the departmental chart of accounts in Banner, and the Engineering HR application system to ensure timely, complete and accurate appointments submitted by faculty and advisors; prepare ad hoc reports as necessary; Serve as research funding liaison to units within the College of Engineering and Campus-wide; Oversee the integration of financial data from multiple university systems.
• Act as back up for the Associate Director of Business Operations
• Assume additional appropriate duties to further the research mission of the unit

Specialty Factors

Bachelor's degree in business administration, accounting, finance, economics or a field related to the position
Five (5) years of experience in sponsored project administration (i.g., proposal preparation, grant & contract administration, university collegiate accounting practices and fiscal oversight, system planning, and/or general organization)
Preferred Qualifications

Master's degree in Business Administration, Higher Education Administration, or a related field
Knowledge, Skills and Abilities

• Established knowledge of University core financial and research applications (Banner and HRFE, my-UI-Financials, myProposals, myResearch Portal, Fastlane, grants.gov). Strong written and oral communication skills. Excellent written and oral communication skills. Demonstrates a willingness to take a Fastlane, grants.gov
• Strong written and oral communication skills
• Excellent written and oral communication skills
• Demonstrates a willingness to take aleadership role
• Able to work independently

Appointment Information

This is a 100% full-time Civil Service 5040 - Grants and Contracts Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 3/3/2025. The budgeted salary range for the position is $85,00 to $100,000. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on February 25, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Drennan jldrenna@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1029119
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu